FOI Publication Scheme

FOI Publication Scheme

Guide to Information available through the Model Publication Scheme 2013

Introduction to the Guide to Information

The Freedom of Information (Scotland) Act 2002 (FOISA) requires that all Scottish public authorities make certain types of information routinely available, and provide a guide to information telling the public how to access the information and what it might cost.

This Guide to Information also contains details of the environmental information that we routinely make available under the Environmental Information (Scotland) Regulations 2004 (the EI(S)Rs).

The University of Glasgow has adopted the Model Publication Scheme produced by the Scottish Information Commissioner, who is responsible for enforcing FOISA. This scheme was approved in 2013 and updated in November 2018. You can see this scheme on the Commissioner’s website at http://www.itspublicknowledge.info/ScottishPublicAuthorities/PublicationSchemes/PublicationSchemeResources.aspxor by contacting us at the address below.

We have made a commitment to publish all information which we hold which falls within the classes of information in the scheme. This Guide to Information describes the information which we publish in accordance with the scheme, and how you can access this information.

We are obliged by FOISA to have due regard to the public interest in providing access to the information that we hold which relates to:

  • the services we provide;
  • the costs of those services;
  • the standard of those services;
  • the facts that inform the important decisions we take; and
  • the reasoning that informs our decisions.

This Guide to Information is based on work by the Scottish Higher Education Information Practitioners Group, under the auspices of Universities Scotland's Secretaries’ Group. SHEIP consulted the public authorities to be covered by the Guide, to assess what information should be included in the Guide, taking account of reviews of information requests, and assessments of previous publication scheme feedback.

The Model Publication Scheme imposes 6 Principles which govern the way we make information available through our Guide to Information. More information about each of these principles is set out below.

Principle 1: Availability and Formats

Our Guide to Information provides more details of the information available under the scheme, along with additional guidance on how the information falling within each “class” may be accessed.

Online: Most information listed in our Guide to Information is available on our website. In many cases a link within Sections 1-19: Categories of information will direct you to the relevant page or document. Where no such link is present, you can find this information using our website Search facility. If you are still having trouble finding any document listed under our scheme, then please call 0141 330 2523 for further assistance.
By email: If the information you seek is not published on our website, we can send it to you by email, wherever possible.
By phone: Information provided through the scheme can also be requested from us over the telephone. Please call 0141 330 2523 to request information available under this scheme.
By post: Information under the scheme may also be available in paper copy form. Please address your request to:

Data Protection & Freedom of Information Office
University of Glasgow
University Avenue
Glasgow
G12 8QQ

When writing to us to request information, please include your name and address, full details of the information or documents you would like to receive, and any fee applicable (see Principle 4: Our charging policy for further information on fees). Please also include a telephone number so we can telephone you to clarify any details, if necessary.
By inspection at our premises: Some of the information that we publish in accordance with the scheme may be available for inspection on site.

Principles 2: Exempt Information

Our aim in maintaining this Guide is to be as open as possible. All information covered by the publication scheme can either be accessed through our website, or will be provided promptly following our receipt of your request.

If a document contains information that the University may legitimately wish to exempt from disclosure under an appropriate section of Scotland’s freedom of information laws, (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will inform you that we have done so and provide an explanation of why the information is withheld. The Scottish Information Commissioner's guidance on information that may be exempt from publication is available here:

http://www.itspublicknowledge.info/Law/FOISA-EIRsGuidance/Briefings.asp#exemptions

If you wish to complain about any information which has been withheld from you, please refer to Principal 5: Advice and Assistance.

Principle 3: Copyright and re-use

All documents held on the University server remain the property of the University of Glasgow. For information where the University owns the copyright, information obtained from this Publication Scheme can be copied or reproduced without formal permission provided it is copied or reproduced accurately, for personal use, is not used in a misleading context and provided that the source of the material is identified and the copyright status acknowledged. Should a third party own the copyright, the University recommends that the third party's consent is sought prior to any copying being carried out.

The publication scheme may, however, contain information where the copyright holder is not the University of Glasgow. In most cases the copyright holder will be obvious from the documents. In cases where the copyright is unclear, however, it is the responsibility of the person accessing the information to locate and seek the permission of the copyright holder before reproducing the material or in any other way breaching the rights of the copyright holder. Wherever possible, this scheme will indicate where we do not own the copyright on documents within Section 12 – Classes of Information.

Information about Crown copyright material is available on the website of the Queen's Printer for Scotland at www.oqps.gov.uk. We can provide you with a copy of this information if you do not have internet access.

Principle 4: Charges

Wherever possible, information contained within our Guide is available from us free of charge where it can be downloaded from our website or where it can be sent to you electronically by email.

We reserve the right to impose charges for providing information in paper copy or on computer disc. Charges will reflect the actual costs of reproduction and postage to the authority, as set out below. If you request information for which there is a charge, we will inform you and explain how it has been calculated. Information will not be provided to you until payment has been received.

Reproduction costs: Where charges are applied, photocopied information will be charged at a standard rate of 10p per A4 side of paper (black and white copy) and 30p per A4 side of paper (colour copy).

Computer discs will be charged at the rate of £1.00 per CD-Rom.
Postage cost: We will pass on postage charges to the requester at the cost to the authority of sending the information by first class post.

Principle 5: Advice and assistance

How to access information not available under this scheme

If the information you are seeking is not available under this publication scheme, then you may wish to request it from us.

Details of how to make an information request are available at http://www.gla.ac.uk/services/dpfoioffice/contact/

Contact us

You can contact us for assistance with any aspect of this guide to information. We will be pleased to hear your comments and suggestions, work to resolve any complaints, or advise you on how to ask for information that we do not routinely publish.

Data Protection & Freedom of Information Office
University of Glasgow
University Avenue
Glasgow
G12 8QQ

foi@gla.ac.uk

Principle 6: Duration

Where we publish information on a regular basis (for example, financial statements and minutes of meetings of University Court), we make that information available for at least the current and two previous financial or academic years.

In most other cases, where information is updated or superseded, we make only the current version available.

If you are looking for older information, or previous versions of documents, then you may wish to request it from us. See Principle 5: Advice and Assistance.

Guide to Information

Model Publication Scheme Class

1 General Information

This category covers general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it. It is aimed at providing very general information for the public. More detailed information will be provided in other categories.

Class 1: About the Authority

2 Access to Information and Records Management Policies

This category tells people how to request information from the institution, both under the Freedom of Information (Scotland) Act and Data Protection legislation. It also covers institutional procedures for these pieces of legislation.

Class 5: How we manage our human, physical and information resources

3 Governance

This category covers information relating to the way the institution is governed and how decisions are made. It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation.

Class 1: About the Authority

Class 3: How we take decisions and what we have decided

4 Financial Resources

This category covers information on the institution’s strategy and management of financial resources. The finance department provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities.

Class 4: What we spend and how we spend it

5 Corporate Planning

This category provides information on the institution's mission and major strategic plans.

Class 1: About the Authority

Class 7: How we are performing

6 Procurement

Collaborative procurements may be led by central bodies such as Procurement Scotland, APUC Limited, Excel, NHS National Procurement or Central Government Procurement Centre of Expertise. Information about the procurement services these organisations provide to the institution may be obtained direct from the organisations.

Class 6: How we procure goods and services from external providers

7 Management of Research

This category covers information relating to the institution’s management and funding of its research activities; it does not include the actual results or data of research undertaken.

Class 2: How we deliver our functions and services

8 Commercialisation and Knowledge Transfer

This category provides information about the institution's mechanisms for supporting the commercialisation of outputs from its research activities.

Class 2: How we deliver our functions and services

9 Human Resources

This category covers information on the institution’s strategy and management of human resources, rather than information relating to individual members of staff (exempt from disclosure as personal information). The information available covers Personnel policies and procedures (including terms and conditions of service and all current versions of the information specified in each category).

Class 5: How we manage our human, physical and information resources

10 Physical Resources

Institutions are often substantial land and property owners in their own right. This category covers information at a strategic level relating to the institution’s management of its physical resources. Some of this information is required to be published under the Environmental Information (Scotland) Regulations 2004.

Class 5: How we manage our human, physical and information resources

11 Health and Safety

This category covers information about the institution's health and safety policies, risk assessment policies, procedures and record.

Class 5: How we manage our human, physical and information resources

12 Equality and Diversity

This category provides information about the institution’s policies and strategies regarding equality and diversity.

Class 5: How we manage our human, physical and information resources

13 Support for Disabled People

This category provides information about the institution's policies, procedures, and support for disabled people, including information about accessibility of major buildings and services.

Class 5: How we manage our human, physical and information resources

14 Student Administration & Support

This category contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services.

Class 2: How we deliver our functions and services

15 Teaching Quality

This category contains information regarding the management of teaching quality in the institution including mechanisms for reviewing and ensuring the quality of teaching provided.

Class 2: How we deliver our functions and services

16 Information Services

This category covers those functions within the institution that provide access to information for the student body and both academic and administrative staff. These include libraries, computing services, archive services, and information support services.

Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the general public and it is information of this nature that is included within this category.

Class 2: How we deliver our functions and services

Class 5: How we manage our human, physical and information resources

17 External and Community Relations

This category covers information relating to the institution’s relationship with its external environment. These include how it manages its relationship with the local community and how it retains contact with its former staff and students.

By virtue of its nature, most institutions will probably find that the majority of these categories are already made available to the public by some means.

Class 1: About the Authority

 

18 Government and Regulator Relations

This category covers information the institution provides to government and external regulators and information provided to the Scottish Funding Council for monitoring purposes. By virtue of its nature most institutions will probably find that the majority of these categories are already made available to the public by some means.

Members of the public are also likely to find the same or related information is available from the external partners the institution has links with.

Class 1: About the Authority

 

19 Open Data

This category covers datasets the University makes available to provide information and accountability to stakeholders, and to support the University’s aims to meet the Research Excellence Framework’s open access requirements.

Class 9: Open Data


1 General Information

Introduction

This category covers general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it. It is aimed at providing very general information for the public. More detailed information will be provided in other categories.

1 General Information‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Name and address The name of the institution, and the address of its principal office The principal office of the University of Glasgow is the Court Office, Gilbert Scott Building, University of Glasgow G12 8QQ  
Principal officers Names of the principal officers of the institution The principal officers of the University of Glasgow are responsible for the efficient and effective management of the University. They include the Principal, Vice Principals and the Chief Operation Officer and University Secretary, as well as Directors of major administrative functions. The major administrative functions of the University are carried out by the Court Office and the Finance Office. Who’s who.  
Contact information Information on how to contact the institution Specific queries regarding recruitment and studying abroad should be directed to External Relations. Queries relating to University accommodation should be directed to Accommodation Services. The Development and Alumni Office provide information on Alumni Services The Staff Directory provides contact details for other departments across the University  
Location Information on the institution's principal and other main locations, including campus maps Gilmorehill is the main university campus. There are also several other campuses that make up the University. Just three miles away from Gilmorehill is the Vet School in Garscube. The University's Crichton Campus is based in the outskirts of Dumfries. Campus maps  
Opening hours Opening hours of the institution's principal office(s) The principal offices of the University include the Court Office and the Registry. The Court Office opening hours are 9.00 am to 5.00 pm from Monday to Friday.  
Academic year dates Information on the dates of the institution's academic years Dates for the current academic year as well as future academic years, as far as known are available in the University Calendar  
Holidays Dates of closure of the institution The University is completely closed between Christmas and the New Year. Public Holiday dates  
Complaints Procedures on how to complain about the institution The student complaints procedure is contained within the, 'University Fees and General Information for Students' section of the University Calendar. The University Dignity at Work and Study Policy and Procedure is also available via the University website. Where a member of the public has a complaint, the first point of contact should be the relevant School, College or Service. When the most appropriate point of contact is not evident, or when a member of the public feels that a complaint has not been addressed satisfactorily by that means, the complainant should raise the matter in writing with the Chief Operating Officer and University Secretary, using the following address:
 
Chief Operating Officer and University Secretary,
University Court Office,
University of Glasgow,
Glasgow, Scotland G12 8QQ
 
Document serving Contact details for serving legal documents on the institution, e.g. Court Orders

Any official documents to be served on the institution should be sent to the Chief Operating Officer and University Secretary at the following address:
 
Chief Operating Officer and University Secretary,
University Court Office,
University of Glasgow,
Glasgow Scotland G12 8QQ

 

2 Access to Information and Records Management Policies

Introduction

This category covers general information about how to make contact with the institution. It includes information about how to complain about the institution, and how to serve formal documents on it.  It is aimed at providing very general information for the public. More detailed information will be provided in other categories.

2 Access to Information and Records Management Policies‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
How to make a request for information and freedom of information enquiries contact Details of how to request information from the institution under the Freedom of Information (Scotland) Act, the Data Protection Act, and the Environmental Information (Scotland) Regulations.
Central contact point for Freedom of Information enquiries
Freedom of Information enquiries should be directed to:

FOI Administrator
Data Protection and Freedom of Information Office,
University of Glasgow, Glasgow G12 8QQ

E-mail: foi@gla.ac.uk
 
Information legislation policies Institutional policies and procedures on Freedom of Information, Data Protection and Environmental Information Data Protection & Freedom of Information Office
EI(S)R charging policy
 
Records Management and  archiving policy

 

Policies and guidance relating to our records management, records and information retention and archiving policies Policies relating to records and information compliance and records retention
Freedom of information and Data Protection policies
 

3 Governance

Introduction

This category covers information relating to the way the institution is governed and how decisions are made.  It includes information on the legal status of the institution, which individual member of staff or group within the organisation is responsible for specific functions and where they fit in the overall structure of the organisation. 

3 Governance‌‌‌ [pdf]

Category NameCategory DescriptionHow to access Withheld information
Legal Framework Information on how the institution was established and its standing from a legal perspective The legal framework of the University of Glasgow is contained within the University Calendar
University Ordinances and Resolutions are available in hard copy from the Court Office.
Further information on the University’s History and  Constitution is also available in the publication Who, Where and When: The History and Constitution of the University of Glasgow.
 
Governance Structure The institution's governance structures and related operational procedures The membership of the University Court is fixed by Ordinance 182 as amended by Ordinance 201.

Ordinances are available in hard copy from the Court Office.
University Court meetings The Senate Office provides administrative support for the University’s senior academic committees, particularly the Senate and a number of its standing Committees. The General Council was set up by Act of Parliament to give a voice to the views of graduates on the regulation and wellbeing of the University
 
Governance precepts
 
The institution's arrangements for compliance with good governance precepts Financial Regulations - Compliance  
Conflict of interests policy The institution's conflict of interests policies Code on Public Interest Disclosure (Whistleblowing)  
Register of interests Institutional register of interests The University Court has established a formal register of interests. The register is made available to the public on request in writing to the Chief Operating Officer and University Secretary. The register covers Members of the University Court and Senior Management and can be inspected on the University premises.  
Institutional structure A description of  the institution's major organisational units and how these relate to each other The Chief Operating Officer and University Secretary is responsible through the Principal to the University Court for efficient and effective performance on the part of the University's administrative and support services which underpin its core activities of research and teaching. Services A-Z
Academic Units A-Z
 
Major committees The activities of major committees with devolved decision-making powers Many committees across the University report to either Senate or Court. Senate and Committees
Court meetings
 
Relationship with the General Council The legal and structural basis of the institution's relationship with its General Council (or similar statutory bodies representing its graduates) Information on the University's relationship with the General Council can be found in the publication: Who, Where and When: The History and Constitution of the University of Glasgow.  
General Council Information on the operation and activities of the General Council Details of The General Council Business Committee Membership  
Subsidiary companies Information on the names, addresses, broad functions and purposes of companies where the institution is a majority shareholder Publication Schemes of Subsidiary Companies  
Honorary degrees Policies, procedures and awards of honorary degrees Each year the University of Glasgow awards Honorary Degrees to a number of persons of eminence. Nominations, which are required by 1 August each year, are accepted from members of the public as well as members of the University community.  

4 Financial Resources

Introduction

This category covers information on the institution’s strategy and management of financial resources. The finance department provides accounting, procurement and contracting services, helping to make best use of resources and fulfilling statutory responsibilities.

4 Financial Resources‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Financial statements The institution's annual accounts Online Financial Statements are available from 2015 onwards.
 
For previous statements please contact the Finance Department directly using the following address:
 
Finance and Purchasing Office, Tay House,
University of Glasgow, Glasgow G12 8QQ
 
HESA financial returns are also available in hard copy on request from the Finance Office.
 
Budgetary processes Policies and procedures for making budgetary allocations to major budgetary units Financial Regulations  
Budgets overview Summary of overall budget and budgetary allocations to major budgetary units Financial Regulations  
Financial regulations Institution's financial administration manual Information on purchasing goods and services is available in the University Procurement Handbook
Financial Regulations
 
Insurance Summary information on the institution's major insurance policies The University has insurance policies covering the following areas of activity: Property Damage Cover; Employer's Liability Cover; Public Liability Cover; Professional Indemnity Cover; Group Travel; Computer All Risks Insurance Cover; Motor Fleet Policy Cover. The University's main insurers are Royal & Sun Alliance and Zurich Municipal.
The administration of these policies is the responsibility of the Insurance section of the Finance Office. 
 
Insurance information.
 
Senior staff remuneration Principal's remuneration and statistical information on remuneration of other senior staff required to be published under the SFC Financial Memorandum The Chancellor's Assessor determines the annual remuneration of the Principal. The Principal in consultation with a senior lay member of Court, the Vice Principals and the Chief Operating Officer and University Secretary (the Remuneration Committee) determines the annual remuneration of professional and senior administrative staff. The remuneration of the Principal and other senior employees is disclosed in the Financial Statements insofar as these exceed £50,000 per annum. Expense details for members of the University’s Senior Management Group (SMG) are available online.
 

SMG Expenses
 
Investments Summary information on institutional endowments and investments Summary information on University investments are published in the University Financial Statements.
 

Annual list of investments held for endowments
 

5 Corporate Planning

Introduction

This category provides information on the institution's mission and major strategic plans.

5 Corporate Planning‌‌‌ [pdf]

Category NameCategory DescriptionHow to access Withheld information
Mission Institution's Mission statement The University’s Values  
Corporate plan Institution's corporate or Strategic Plan The University Strategic Plan 2015-2020  
Strategies Major institutional strategy documents The University Strategic Plan 2015-2020
 
Research Strategy
 
Learning and Teaching Strategy
 
Performance indicators Indicators used by the governing body and senior management to measure overall institutional performance The Higher Education Statistics Agency (HESA) publishes performance indicators for all UK Higher Education Institutions  
Planning procedures Internal procedures for planning and resource allocation Planning and Business Intelligence  

6 Procurement

Introduction

Collaborative procurements may be led by central bodies such as Procurement Scotland, APUC Limited, Excel, NHS National Procurement or Central Government Procurement Centre of Expertise. Information about the procurement services these organisations provide to the institution may be obtained direct from the organisations.

6 Procurement‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Procurement policies Institution's overall strategy for procurement of non-pay expenditure and policies for compliance with legal obligations on major procurement exercises Procurement Office
 
Specific queries should be directed to:
 

Head of Procurement, University Finance Office, University of Glasgow, Glasgow G12 8QQ
 
Procurement procedures Institution's procurement and purchasing manuals Procurement Office  
Procurement contacts Contact information for procurement and purchasing information Contact information
Information for Suppliers
Tenders Electronic  Daily (TED)
Public Contracts Scotland
 
Tender documentation EU-prescribed call for competition contract notices, invitations to tender, and pre-qualification questionnaire documentation for significant procurements Information for Suppliers  
Supplier contracts EU-prescribed award notices of major contracts over EU thresholds Information for Suppliers  

7 Management of Research

Introduction

This category covers information relating to the institution’s management and funding of its research activities; it does not include the actual results or data of research undertaken.

7 Management of Research‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Research funding Statistical information on the major sources of the institution's research funding Information on research funding is contained within University Financial Statements. Further information on research funding is also contained in the HESA financial returns, which are available in hard copy on request from the Finance Office, by writing to the following address:
University Finance Office, University of Glasgow, Gilbert Scott Building, Glasgow G12 8QQ
 
Research quality Results of external measurement of the quality of the institution's research Institutional performance in the Research Excellence Framework.
 
Published research outputs (Enlighten)
Information belonging to this category may not be made available where disclosure would substantially prejudice commercial interests under s.33 of the Act.
Research strategies Summary information on institutional-level strategic plans for research Research Strategy & Policy  
Research management structures A description of the structures the institution uses to manage its research activity
Research Strategy & Policy
 
Research support arrangements Institution's procedures for supporting research Many Colleges and Schools have local research support arrangements in place.
 
 
Research ethics The institution's research ethics policies and procedures Research conduct    
Research students’ policies and procedures The institution's policies and procedures for supervising and examining research students The University's procedures and regulations for supervising and examining postgraduate students studying for the award of research degrees are available in the University Calendar and the Postgraduate Research Code of Practice . In addition, the Guidance Notes for the Degree of Doctor of Philosophy by Research supplement the PhD regulations in each of the College sections of the Calendar.    

8 Commercialisation and Knowledge Transfer

Introduction

This category provides information about the institution's mechanisms for supporting the commercialisation of outputs from its research activities. 

8 Commercialisation and Knowledge Transfer‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Support arrangements A description of how the institution supports commercialisation of the knowledge generated by its research activities. Research Beacons 

Business and Innovation
 
Contact information How to get information about the institution's commercialisation activities. Business and Innovation
 
Intellectual Property & Commercialisation Policy 
 
 
Commercialisation funding Statistical information on the major sources of the institution's funding for commercialisation and knowledge transfer. Statistical Information  
Commercialisation resources A description of institutional facilities and resources for supporting commercialisation activity. Business Incubation

Entrepreneurship & Spin Outs
 
Commercialisation outcomes Statistical information about the institution's commercialisation of its research activities Statistical Information
 
Consultancy services How to get information about the institution's consultancy services. Business and Innovation

 

9 Human Resources

Introduction

This category covers information on the institution’s strategy and management of human resources, rather than information relating to individual members of staff (exempt from disclosure as personal information).  The information available covers Personnel policies and procedures (including terms and conditions of service and all current versions of the information specified in each category).

9 Human Resources‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Staff profile Statistical information on staff Staff Numbers
 
Staff Equality Monitoring Report
 
See also Equality and Diversity, category 12.
 
Recruitment policies Policies, statements, procedures and guidelines relating to recruitment Recruitment and Selection  
Employment terms Generic terms and conditions of employment Salary grades and scales
 
Information on terms and conditions of employment is contained in the relevant Staff Handbook which is available on request can be requested in hard copy from the following address:
Operations Manager, Human Resources, University of Glasgow, Glasgow G12 8QQ
 
Performance management Policies and procedures relating to performance management Performance and Development Review Guidance notes

Performance and Development Review Framework

Probation for Academic Staff  
 
Promotion Policies, statements, procedures, guidelines and statistics relating to promotion, regrading and salary reviews Promotion, Regrading and Reward  
Pensions Policies and guidelines on pension arrangements for staff Pensions Handbook  
Discipline Disciplinary procedures and policies Disciplinary procedure for support staff

Disciplinary procedures for academic and academic related staff

Dignity at work and study policy and procedure
 
Grievance Grievance procedures and policies Grievance procedure  
Employee relations Collective bargaining and consultation procedures with recognised Trades Unions and Professional Organisations and agreements reached Trades Unions  
Public interest disclosure Information required for compliance with the Public Interest Disclosure Act Code on Public Interest Disclosure (Whistleblowing)  
Staff development Policies and procedures relating to the ongoing development of staff Employee and Organisational Development  
Staff records The institution's policy on the collection, maintenance and use of personal information about staff. Privacy Notice - StaffPrivacy Notice - StaffPrivacy Notice - Staff

Subject Access Requests  
 
Staff facilities Description of the facilities and services available exclusively to members of staff. Benefits and Facilities

See also section 17: External and Community Relations for information about facilities available to both staff and the wider community.
 

10 Physical Resources

Introduction

Institutions are often substantial land and property owners in their own right.  This category covers information at a strategic level relating to the institution’s management of its physical resources. Some of this information is required to be published under the Environmental Information (Scotland) Regulations 2004.

10 Physical Resources‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Description of estate Overview of the institution's estate The Estate
 
Estate facts Most of the University's departments are to be found on the Gilmorehill Campus in the West End of Glasgow.
 
The University also owns the Garscube Estate where the Faculty of Veterinary Medicine is based
Dumfries campus is also part of the University  
 
Estate development plans Plans for major changes to the estate, including plans for use of major external capital funding Estate Strategy Information belonging to this category will not be made available where disclosure would substantially prejudice commercial interests under s33 of the Act.
Buildings under construction Summary information about buildings under construction Campus Works    
Maintenance Maintenance arrangements and policies for buildings and grounds Estates operations  
Estates indicators Performance indicators on major estates functions Estates and Commercial Services Five-Year Business Plan 2016/17 - 2020/21 (pdf)Estates and Commercial Services Five-Year Business Plan 2016/17 - 2020/21 (pdf)Estates and Commercial Services Five-Year Business Plan 2016/17 - 2020/21 (pdf)
(see p.15-16 for KPIs)
Information belonging to this category will not be made available where disclosure would substantially prejudice commercial interests under s33 of the Act or where disclosure would breach confidentiality under s36 of the Act.
Environmental policies The institution's environmental policies, practices and overview of their impact

Safety and Environmental Policies

Environmental Policy

Waste Minimisation and Recycling Policy‌ 

Carbon Management Plan

Sustainability

 

11 Health and Safety

Introduction

This category covers information about the institution's health and safety policies, risk assessment policies, procedures and record.

11 Health and Safety‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Policies Policies, procedures and guidelines relating to health and safety Safety and Environmental Protection Services

Safety, Health and Wellbeing Policies

Radiation Protection Service

Occupational Health Unit  
 
Annual Reports and statistics Reports to governing body on health and safety issues
 Summary statistics on accidents and incidents within the institution
Available directly from
Safety & Environmental Protection Services
University of Glasgow
Glasgow
G12 8QQ
safety@glasgow.ac.uk
 

12 Equality and Diversity

Introduction

This category provides information about the institution’s policies and strategies regarding equality and diversity.

12 Equality and Diversity‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Equal opportunities policies and guidance Equality and diversity policies, statements, procedures, and guidelines Equality and Diversity Unit  
Equal opportunities consultation Information about consultation procedures required for compliance with statutory equality duties Equality and Diversity Unit  
Equality management infrastructure Information on committees and other groups engaged in determining equality and diversity policies The Equality and Diversity Unit is supported by seven Equality Champions, who are all members of the senior management team. The Principal of the University is the overall Equality Champion. Three Vice-Principals (including the Clerk of Senate), a Pro-Vice-Principal, the Secretary of Court and one Dean are responsible for each of the six equality strands: age, disability, gender, race, religion & belief, and sexual orientation. The Equality and Diversity Strategy Committee (EDSC) is chaired by the Principal and has representation from the Student Representative Council, Human Resources, Trade Unions, the Chief Operating Officer and University Secretary, External Relations and the other Equality Champions.   The EDSC reports to the Human Resources Committee for staffing matters and the Education Policy and Strategy Committee for student matters.  

13 Support for Disabled People

Introduction

This category provides information about the institution's policies, procedures, and support for disabled people, including information about accessibility of major buildings and services. 

13 Support for Disabled People‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Disability policies Policies, procedures and guidelines relating to support for disabled people The University has a Equality and Diversity Policy which includes specific disability guidance. These can be viewed on the Equality and Diversity Unit's web pages    
Support structures A description of the institution's support structures for disability issues The University supports disabled students through the 
Disability Service. Disabled staff can access support through a variety of means
 
Accessibility of buildings and services Information about accessibility of each of the institution's main buildings and services Accessibility  
Contacts Details of how to get information about support for disabled people Equality and Diversity Unit

Disability Service
 
Strategies The institution's strategies for improving support for disabled people, and mechanisms for monitoring these Equality Strategy  
Statistics Summary statistics on support for disability within the institution.  The data outlining the number of disabled staff and students in the University is published annually in the Equality Monitoring Reports.  

14 Student Administration & Support

Introduction

This category contains information on how the institution manages the administration and progression of their students from admission to course completion, including student support services.

14 Student Administration & Support‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Course information Degree programmes offered by the institution Both full-time and part-time prospectuses are available online and in hard copy.
Relevant course information will also be contained on School websites, including course descriptions, handbooks, and programme specifications.
 
Recruitment and admissions The institution's admissions procedures and policies

External Relations

Widening Participation

How to apply for a Postgraduate Taught Degree

How to apply for a Postgraduate Research Degree

How to apply to an Undergraduate degree programme

University Calendar  

 
Fees and charges Tuition fees and other charges to students Tuition Fees
 
Relevant information can also be found in the University Calendar (See Section 5 of the University Fees and General Information for Students Section for the University's annual fee rates) and the Student Prospectus.
 
Scholarships and bursaries Scholarships and bursaries available to students Scholarships  
Registration The institution's arrangements for registering students Registration and enrolment  
Induction The institution's student induction arrangements International students orientation  
Examinations Arrangements for examinations Examination timetables and venues Section 16 of the University Calendar relates to Examination procedures  
Progression Regulations governing student progression Progression regulations are contained within individual degree programme regulations and can normally be found in the relevant College  sections of the University Calendar.
 
Learning support provision Description and availability of the academic and non-academic learning support provision offered by the institution. Disability Service  
Student liaison The structure and functioning meetings of staff/student consultative committees or other liaison groups Guidance on the Operation of Staff-Student Liaison Committees: Staff-Student Liaison Committees meet at least twice a year or more frequently if required. These provide opportunities for both sides to raise issues of concern or to seek opinion about any topic ranging from course content and delivery to accommodation, equipment and facilities. Information on the structure and function of meetings of staff/student consultative committees is normally available at School level. Information on the function of such committees is also normally contained within student handbooks and some Schools make the minutes of the meetings available on their own web pages.  
Student records The institution's policies on the collection, maintenance and use of personal information about students The University's policy on students' personal data can be accessed in Section 3 Personal Data of the University Calendar and the Student Privacy Notice.

How to make a Subject Access Request  
 
Student discipline The institution's policies and procedures for disciplinary proceedings against students The University's policies and procedures relating to student discipline are set out under the Code of Student Conduct. Other codes or procedures which might lead to a referral under that Code include the Plagiarism Statement and the Fitness to Practise Procedure. The aforementioned are set out in the University Fees and General Information for Students Section of the University Calendar.  
Student accommodation Availability, conditions of use and range of accommodation services offered by the institution Accommodation Services  
Graduation arrangements Information about awards ceremonies Relevant information is posted on the Registry website.  
Student complaints Procedures for dealing with student complaints about the institution The Student Complaints Procedure is published in the University Fees and General Information for Students Section of the University Calendar.

Accommodation Services Complaints Procedure.
 
Student facilities Description of the academic, leisure and other facilities and services available exclusively to students The Chaplaincy
 
Health, Safety and Wellbeing
 
Careers Service
 
Sport and Recreation
 
Student Counselling and Advisory Service
 
Student Learning Service
 
Student Network
See also section 17: External and Community Relations.
 
Relationship with the Students Union/ Association The legal and structural basis of the institution's relationships with the Students Union/Association The Students Representative Council was established in 1885 and obtained statutory recognition under the Universities (Scotland) Act, 1889. It identifies the constitution and functions of a Students Representative Council and to frame regulations under which they shall be entitled to make representations to the University Court. In 1890 the Council was given the power to petition the Senate on matters of teaching and discipline and to petition the University Court on any other matter affecting the students.
 
The aims of the Council were to represent the students in such matters as affected their interests, to afford a recognised means of communication between the students and the University authorities and to promote academic and social unity among the students.
The Council comprised elected representatives from each faculty and from student clubs and societies. All matriculated students of the University were eligible to vote in the election of representatives. The Council was affiliated to the Scottish Union of Students (SUS) until 1971, when the SUS merged with the National Union of Students (NUS).
 
Representation of the Council at a Scottish and UK level is now largely provided by the Coalition of Higher Education Students in Scotland (CHESS). CHESS was founded in 1999 from the previous Scottish Ancients Group.Agreements, protocols, etc.  governing the institution's relationship with the Union.

Details of Union representation on institutional committees etc, and institutional representation on Union boards or committees. Funding provided to the Union.
 
Students Union/ Association Information on the operation and activities of the Students Union/Association Glasgow University Students' Representative Council was instituted in January 1885, with the stated aims of representing the students in such matters as affect their interests; affording a recognised means of communication between the students and the University authorities; and promoting social and academic unity among the students. All matriculated students of the University are eligible to vote in the election of representatives to the Council. There are two Students Unions at the University of Glasgow - the Queen Margaret Union (QMU) and the Glasgow University Union (GUU). The Queen Margaret Union was founded in 1890 and, until 1979, it served as the Students Union for women, while the Glasgow University Union served men. Both Unions now serve students of both sexes, however they have remained entirely separate.  

1: Required only in cases where the institution has any legal responsibility or liability for ensuring that Students Unions (and similar Associations and organisations) are properly run.


15 Teaching Quality

Introduction

This category contains information regarding the management of teaching quality in the institution including mechanisms for reviewing and ensuring the quality of teaching provided. [2]

15 Teaching Quality‌‌‌ [pdf]

Category nameCategory DescriptionHow to accessWithheld information
Programme approval Programme approval and monitoring arrangements Course Approval

Programme Design and Approval

Annual Course monitoring

External Examiners

Senate Committees
 
Assessment Assessment procedures and summaries of reviews of their effectiveness The Code of Assessment provides a fair and rational means of assessing students' performance determining academic awards and can be found in the, 'University Fees and General Information for Students' section of the University Calendar.

Academic Units

Course Approval

Assessment policies and procedures  
 
Student satisfaction Summary results of any institutional mechanisms for measuring student satisfaction with their HE experience Student Representation and Staff-Student Liaison Committees

Student Feedback  

University Library contacts

Advisers of Study

National Student Survey
 
Institutional internal reviews Summary of the findings of the institution’s own internal reviews of quality and standards Periodic Subject Review (PSR)

Annual Monitoring

Learning and Teaching Centre

Staff Development

IT Services
 
Professional accreditation of courses by external bodies The nature of and duration of accreditation by professional, statutory or regulatory bodies, including accreditation and monitoring reports. Professional, Statutory and Regulatory Body Accreditation  
Validation A description of courses where the institution acts as an external examination body or validates the examinations and qualifications of others, including ‘joint awards’. The University is associated with a few institutions that do not have degree awarding powers; the University validates programmes offered by these institutions which lead to degrees and other awards of the University of Glasgow. The University works with a small number of institutions, which are the Glasgow School of Art, the Scottish Agricultural College, Christie’s Education (based in London) and the Edinburgh Theological Seminary. Further details of awards are available in the University Calendar.  
Assessments of the institution’s provision by the QAA Quality Assurance Agency reports Quality Assurance Agency

Individual QAA report
 

[1]Information which institutions are required to make available by their Funding Council or by a regulatory body is information included in the ‘Government and Regulator Relations’ category (18).]


16 Information Services

Introduction

This category covers those functions within the institution that provide access to information for the student body and both academic and administrative staff. These include libraries, computing services, archive services, and information support services.

Such functions may be managed separately from each other, or in various combinations. These services routinely explain their facilities (and the conditions of their use) to students, staff and the general public and it is information of this nature that is included within this category.

16 Information Services‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Library facilities Availability and conditions of use of library facilities University Library  
Computing facilities Availability and conditions of use of computing facilities IT Services
 
Monitoring and Surveillance
 
 
Other information facilities Availability and conditions of use of facilities Media Production  
Major strategy documents High-level aims and strategies of information services units Collections PolicyCollections PolicyCollections Policy

IT Services Strategic plan to 2012-17
 
Collections Scope of major collections held by the institution Archive Collections

The Hunterian Collections

Hunterian Online Collections
 
Guides and catalogues to collections, including the library public access catalogue.  
Material referenced by catalogues will generally be exempted as ‘otherwise accessible’ under s.25 of the Act, since it is available in terms of the ‘Library Facilities’ Category above Any personal data held within the information belonging to this category will also be exempt from disclosure.  
Collection strategy Collection management and preservation strategies Archives & Special Collections collection development policyArchives & Special Collections collection development policyArchives & Special Collections collection development policy

Hunterian Collection Policy

Special Collections Development policySpecial Collections Development policyDevelopment policy

University Library
 
Open archives Information about records held by the institution’s archive facilities for permanent preservation and designated as open irrespective of the date of creation. Archive Services

Special Collections

The Hunterian  
Material referenced by catalogues will generally be exempted as ‘otherwise accessible’ under s.25 of the Act, since it is available in terms of the ‘Library Facilities’ Category above
Other archive facilities and special collections Description of the institution's archive facilities and special collections Archive Services Material referenced by catalogues will generally be exempted as ‘otherwise accessible’ under s.25 of the Act, since it is available in terms of the ‘Library Facilities’ Category above

17 External and Community Relations

Introduction

This category covers information relating to the institution’s relationship with its external environment.  These include how it manages its relationship with the local community and how it retains contact with its former staff and students. 

By virtue of its nature, most institutions will probably find that the majority of these categories are already made available to the public by some means.

17 External and Community Relations‌‌‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Alumni Arrangements for keeping in touch with former staff and students Development and Alumni Office  
Community Relations Description of the facilities and services available to the local community
Booking University Facilities

Sport and Recreation Community Programmes

Public Engagement
 
Development activities Promotional material relating to institutional fundraising objectives About us
 
Alumni events
 
 
Public Relations Information created specifically to publicise facilities and activities. University news

Avenue Magazine
 
Specific enquiries should be directed to Communications and Public Affairs  
 

18 Government and Regulator Relations

Introduction

This category covers information the institution provides to government and external regulators and information provided to the Scottish Funding Council for monitoring purposes.  By virtue of its nature most institutions will probably find that the majority of these categories are already made available to the public by some means.

Members of the public are also likely to find the same or related information is available from the external partners the institution has links with.

18 Government and Regulator Relations [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Funding body statistical reports and returns Information that the institution is legally obliged to make available to its funding body The financial statements contain information on the University SHEFC grant. Our HESA financial returns are available in hard copy on request from the Finance Office.  
Other statutory reports Information which the University is legally required to publish The University is legally required to publish its HESA financial returns, and these are available in hard copy on request from the Finance Office.  
Information on student admission, progression and completion Statistical information on these matters which the institution is required by the Funding Council to publish External Relations

Employability

Planning and Business Intelligence
 

19 Open Data

Introduction

This category tells people about open data made available by the institution as described by the Scottish Government’s Open Data Resource Pack and available under an open licence.

19 Open Data‌ [pdf]

Category NameCategory DescriptionHow to accessWithheld information
Open Access Programme Institutional procedures to support the Open Access programme, which allows for free, unrestricted access to publicly-funded research outputs as close to the point of publication as possible. Open Access  
Research outputs and datasets Research outputs including peer-reviewed journal articles, books and book chapters, are published in the University’s institutional repository, Enlighten, along with supporting datasets. Enlighten  
Open datasets   Statistical information about students, graduates, staff and funded places available at the University. The University publishes Headcount Student Data about the composition of the student population. In addition, statistics about students, graduates and staff can be accessed from HESA – Higher Education Statistical Agency. Further statistical information is available from the SFC – Scottish Funding Council and Scottish Government.