This statement outlines the information gathered during your visit to the University of Glasgow's central web servers and explains how this information is treated. If you choose to request information from this site you will need to pass personal data to the University through this site. Where you actively provide personal data to the University [for example, by completing a web form] this data will be used only for the service you have requested unless you consent otherwise at the time of submitting the data.
The gathering, storage, use, release and disposal of personal information is regulated by the General Data Protection Regulation. The University's policy and guidelines with respect to the regulations, are published by the Data Protection and Freedom of Information Office.
Freedom of Information (Scotland) Act
The records of the University of Glasgow are subject to the terms of the Freedom of Information (Scotland) 2002 Act. The Act gives individuals a general right of access to all types of recorded information, of any age, held by the University. The University's policy and guidelines with respect to the Freedom of Information Act (Scotland) 2002 are published by the Data Protection and Freedom of Information Office.
The information collected
The University's website does not automatically capture or store personal data from visitors to the site, other than to log your IP address and session information. Session information includes the time and duration of your visit to the site, the files requested, and the browser used. This information will only be accessed by authorised persons of the University of Glasgow or its agents. The information will be retained by the University and will only be used for the purpose of (a) managing the site system, (b) the identification of broken links, and (c) for statistical and audit purposes.
You may occasionally be asked to provide personal information to gain access to specific services. The processing and retention of this information will be explained at the point of collection.
Occasionally, we give users the opportunity to save settings for viewing pages. This involves the setting of a cookie. We do not track such cookies.
Information on cookies can be obtained from www.allaboutcookies.org.
Hotjar helps us improve the navigation and features on our website, to enhance the user experience.
|Cookie Name||Expiration Time||Details|
|_hjClosedSurveyInvites||365 days||This cookie is set once a visitor interacts with a Survey invitation modal popup. It is used to ensure that the same invite does not re-appear if it has already been shown.|
|_hjDonePolls||365 days||This cookie is set once a visitor completes a poll using the Feedback Poll widget. It is used to ensure that the same poll does not re-appear if it has already been filled in.|
|_hjMinimizedPolls||365 days||This cookie is set once a visitor minimizes a Feedback Poll widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site.|
|_hjDoneTestersWidgets||365 days||This cookie is set once a visitor submits their information in the Recruit User Testers widget. It is used to ensure that the same form does not re-appear if it has already been filled in.|
|_hjMinimizedTestersWidgets||365 days||This cookie is set once a visitor minimizes a Recruit User Testers widget. It is used to ensure that the widget stays minimizes when the visitor navigates through your site.|
|_hjDoneSurveys||365 days||This cookie is set once a visitor completes a survey. It is used to only load the survey content if the visitor hasn't completed the survey yet.|
|_hjIncludedInSample||365 days||This session cookie is set to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.|
|_hjShownFeedbackMessage||365 days||This cookie is set when a visitor minimizes or completes Incoming Feedback. This is done so that the Incoming Feedback will load as minimized immediately if they navigate to another page where it is set to show.|
Marketing cookies are used to ensure our marketing content is relevant, timely and interest based. They allow our approved partner to measure effectiveness and serve appropriate and personalised marketing messages on other websites based on your activity on our site.
More information on cookies can be obtained from www.allaboutcookies.org.
Marketing cookies in detail
|Cookie Name||Domain||Expiry Details *||Detailed Description|
|datr||.facebook.com||Session - 2 years||Created when a web browser accesses facebook.com it helps Facebook identify suspicious login activity|
|fr||.facebook.com||3 months||Allows control over the "Follow us on Facebook" and "Like" buttons|
|sb||.facebook.com||3 months||Allows control over the "Follow us on Facebook" and "Like" buttons, collect the language settings and allow you to share the page|
|PREF||.youtube.com||8 months||Registers a unique ID that is used by Google to keep statistics of how the visitor uses YouTube videos across different websites.|
|VISITOR_INFO1_LIVE||.youtube.com||8 months||Tries to estimate the users' bandwidth on pages with integrated YouTube videos.|
|YSC||.youtube.com||Session||Registers a unique ID to keep statistics of what videos from YouTube the user has seen.|
|remote_sid||.youtube.com||Session||This cookie is set by the YouTube video service on pages with embedded YouTube video.|
|IDE||.doubleclick.net||1 year||These cookies are set by Google, and are used to tailor advertising to a user and help match activity of users across devices.|
|DSID||.doubleclick.net||1 month||These cookies are set by Google, and are used to tailor advertising to a user and help match activity of users across devices.|
|guest_id||.twitter.com||2 years||Collects anonymous data related to the user's visits to the website, such as the number of visits, average time spent on the website and which pages have been loaded, with the purpose of personalising and improving the Twitter service.|
|personalization_id||.twitter.com||2 years||This cookie is set due to Twitter integration and sharing capabilities for the social media.|
|lang||.ads.linkedin.com||Session||Remembers the user's selected language version of a website|
|BizoID||.ads.linkedin.com||Session - 6 months||Used for user identification for remarketing purposes.|
|UserMatchHistory||.ads.linkedin.com||Session - 6 months||Provides information about users based on their linkedIn profile data|
|lidc||linkedin.com||Session||Used by the social networking service, LinkedIn, for tracking the use of embedded services.|
|bcookie||linkedin.com||Session - 2 years||Used by the social networking service, LinkedIn, for tracking the use of embedded services.|
|1P_JAR||.google.co.uk||Session - 6 months||This suite of cookies is used by Google to keep a track of user conversions, store preferences and use those preferences to serve (or not serve) advertising around the web, based on user interests and engagement.|
|APISID||.google.com||Session - 2 years|
|DV||www.google.co.uk||Session - 6 months||Google ad personalisation|
|OGPC||.google.co.uk||Session - 6 months||This cookie is used by Google to provide services and obtain anonymous information on browsing activity.|
|NID||.google.co.uk||Session - 6 months||Google ad personalisation|
|NID||.google.com||Session - 6 months||Google ad personalisation|
|SAPISID||.google.co.uk||Session||Used by Google to store user preferences and information of Google maps|
|APISID||.google.co.uk||Session - 2 years||Used by Google to store user preferences and information of Google maps|
|SSID||.google.co.uk||Session||This suite of cookies are used by Google to keep a track of user conversions, store preferences and use those preferences to serve (or not serve) advertising around the web, based on user interests and engagement.|
|NID||.google.com||6 months||This cookie is set by Google tracks your preferences, such as preferred language and location.|
|NID||.gstatic.com||6 months||This cookie is set by Google tracks your preferences, such as preferred language and location.|
|SID||.google.co.uk||Session - 2 Years||Google uses this cookie to keep track of Google user activity on individual websites to assist with security monitoring of logged in Google Account users. This cookie is also used for content and advertising personalisation.|
|HSID||.google.co.uk||Session - 2 Years||Google uses this cookie to keep track of Google user activity on individual websites to assist with security monitoring of logged in Google Account users. This cookie is also used for content and advertising personalisation.|
|au||.rubiconproject.com||1 year||Rubicon Project cookies gather information with the goal of optimising the effectiveness of advertisements|
|cd||.rubiconproject.com||1 year||Rubicon Project cookies gather information with the goal of optimising the effectiveness of advertisements|
|khaos||.rubiconproject.com||1 year||Registers anonymised user data, such as IP address, geographical location, visited websites, and what ads the user has clicked, with the purpose of optimising ad display based on the user's movement on websites that use the same ad network.|
|put_1185||.rubiconproject.com||1 year||Registers anonymised user data, such as IP address, geographical location, visited websites, and what ads the user has clicked, with the purpose of optimising ad display based on the user's movement on websites that use the same ad network.|
|rpb||.rubiconproject.com||1 month||Registers anonymised user data, such as IP address, geographical location, visited websites, and what ads the user has clicked, with the purpose of optimising ad display based on the user's movement on websites that use the same ad network.|
|rpx||.pixel.rubiconproject.com||1 month||Rubicon Project cookies gather information with the goal of optimising the effectiveness of advertisements|
|TDCPM||.adsrvr.org||1 year||Registers a unique ID that identifies a returning user's device. The ID is used for targeted ads.|
|TDID||.adsrvr.org||1 year||Registers a unique ID that identifies a returning user's device. The ID is used for targeted ads.|
|HRL8||.mathtag.com||4 weeks||Programmatic pixels - Used for campaign tracking, optimisation and retargeting.|
|bs_mop_u3s||u3s.mathtag.com||Session||Used for advertisers that intend to buy ads on certain supply sources. They contain an Advertiser ID and timeout information.|
|mt_misc||.mathtag.com||1 month||Used to hold attributes about the browser for fraud prevention and other technical optimizations.|
|mt_mop||.mathtag.com||1 month||Used to synchronize the visitor ID with a limited number of trusted exchanges and data partners|
|uuid||.mathtag.com||1 year||Used to identify a unique visitor. It contains a unique, pseudonymous browser identifier. It does not contain information that is reasonably linkable to an identifiable person.|
|anj||.adnxs.com||3 months||Programmatic advertising - used for campaign tracking, optimisation and retargeting - The anj cookie contains data denoting whether a cookie ID is synced with our partners. ID syncing enables our partners to use their data from outside the Platform on the Platform.|
|icu||.adnxs.com||3 months||The icu cookie is used to select ads and limit the number of times a user sees a particular ad. It contains information such as the number of times an ad has been shown, how recently an ad has been shown, or how many total ads have been shown.|
|sess||.adnxs.com||1 Day||The sess cookie contains a single non-unique value: “1”. It is used by the Platform to test whether a browser is configured to accept cookies from AppNexus.|
|uuid2||.adnxs.com||3 months||This cookie contains a unique randomly-generated value that enables the Platform to distinguish browsers and devices. It is matched against information – such as advertising interest segments and histories of ads shown in the browser or device – provided by clients or other third parties and stored on the Platform. This information is used by clients to select advertisements for delivery by the Platform, and to measure the performance of, and attribute payment for, those advertisements. In addition, to enable clients to use non-PII they collect outside the Platform or acquire from other third parties, this cookie is sometimes matched to clients’ or other third parties’ cookies that contain such non-PII.|
|TapAd_DID||tapad.com||2 months||Used to determine what type of devices (smartphones, tablets, computers, TVs etc.) is used by a user.|
|TapAd_TTD_SYNC||tapad.com||2 months||Used to determine what type of devices (smartphones, tablets, computers, TVs etc.) is used by a user.|
|TapAd_TS||tapad.com||2 months||Used to determine what type of devices (smartphones, tablets, computers, TVs etc.) is used by a user.|
|id||.mookie1.com||1 Year||Used to build a profile of your interests and show you relevant adverts on other sites. This is based on uniquely identifying your browser and internet device.|
|mdata||.mookie1.com||1 Year||Registers a unique ID that identifies a returning user's device. The ID is used for targeted ads.|
|syncdata_DBC||.mookie1.com||9 Days||Used to build a profile of your interests and show you relevant adverts on other sites. This is based on uniquely identifying your browser and internet device.|
|syncdata_TAP||.mookie1.com||9 Days||Used to build a profile of your interests and show you relevant adverts on other sites. This is based on uniquely identifying your browser and internet device.|
|UIDR||.scorecardresearch.com||1 month||AddThis also makes use of Scorecard Research tracking which sets the UID and UIDR 3rd party cookies for browser behaviour research.|
|UID||.scorecardresearch.com||1 month||AddThis also makes use of Scorecard Research tracking which sets the UID and UIDR 3rd party cookies for browser behaviour research.|
|stx_user_id||.sharethrough.com||1 month||Analytics, multivariate testing, and site optimisation.|
|* Timings may vary|
Privacy information to University of Glasgow alumni and supporters
Your information and fair processing
What do we use your data for?
All graduates of the University of Glasgow are members of the General Council and this database of graduates is retained by the University.
As an alumnus/a, supporter or friend of the University of Glasgow, we will use your details to contact you by post, email, phone, text and/or social media, complying with any preferences you have expressed: see the Your Preferences and Opting Out. We contact you to let you know about the benefits of being an alumnus/a of the University, to invite you to events we think you may be interested in, and to keep you informed of the developments and advances being made by the University, its students and staff, and our alumni.
We will also offer opportunities for you to engage with the University as an ambassador, volunteer, friend and supporter. This may include asking you for your financial support through making a gift to one of the projects which help to deliver the University’s mission of creating and sharing knowledge.
Fundraising to support the University is an important element of our charitable work. In order to do this effectively and efficiently we consider individuals’ potential to make donations and may record this on our database. We assess individuals’ potential to support the University’s work by using information you have provided, by looking at your interaction with us, and by using information we may hold on you from trustworthy public sources such as: Who’s Who, Companies House, news sources such as Nexis and specialist subscription services for both individual and company information, such as FAME.
We do this to make sure we provide the most appropriate opportunities to each alumnus/a and friend to support the work of the University, including determining your likely areas of interest.
If we have a telephone number for you, and if you have not opted out of fundraising communications, some of your data may be anonymised and shared with a third-party to help us tailor the size of gift we ask you to give. We currently work with Rux Burton Associates to carry out this function. The process uses anonymous data and is carried out by Rux Burton Associates for our telephone fundraising only. Other information is also used by them to manage the fundraising telephone call on our behalf but none of your data is retained by this provider or used by them for any other purpose once the call process is complete.
In order to ensure the information we hold is accurate, we may source information which is available from trustworthy public sources. For example, we may consult the Electoral Register or the National Change of Address register.
How do we store your data?
Your data is held with appropriate levels of security, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical and organisation measures and in adherence with relevant Data Protection Laws[i]. Your data will not be disclosed to any external organisations except for those acting as agents for the University under defined written agreements. Data is never “sold” to third parties.
What information do we hold?
We hold the following types of information about our alumni, supporters and friends:
- Your name, title, marital status and date of birth if we have it
- Your preferred postal address
- Email and telephone numbers
- If you are an alumnus/a, details about your University qualification(s) or those gained from predecessor institutions. For some alumni such as former exchange students, we may hold course information.
- We log when we have had contact with you, including when we have written to you, sent you a magazine or newsletter, or if we have received any communication from you.
- We record any communication preferences you may have, including whether you receive Avenue by post or email, or if you have told us you do not want any contact from the University.
We may also hold some of the following:
- Business details, such as job title, employer or company name, as well as business contact information.
- Whether you have been invited to a University event and whether you have attended any University events
- We record information about when we ask for your support, whether for alumni volunteering or asking you to make a gift.
- If you have made a donation to one of our projects, we will retain data about your donation. This data is used to manage your donation: for example, if you are giving by direct debit, and to help us better understand the type of project you like to support.
You may choose to tailor how we contact you.
For example, you can let us know that you would like to continue receiving Avenue but would prefer we did not contact you by phone. Alternatively, you may wish to opt out of all contact with the University.
If you would prefer for us not to use your data in the ways outlined above, please contact us at firstname.lastname@example.org, or using the contact details below, letting us know your preferences.
The University of Glasgow’s Development and Alumni team are happy to answer any questions that you may have about how your data is used and looked after.
- Development and Alumni Office
- +44 (0)141 330 4951
- You can also contact us in person at Development and Alumni Office, 2-3 The Square, University of Glasgow G12 8QQ
[i] DP Laws means any law, enactment, regulation, regulatory policy, by-law, ordinance or subordinate legislation relating to the processing, privacy and use of Personal Data, as applicable to the University, and includes any judicial or administrative interpretation of them, any guidance, guidelines, codes of practice, approved codes of conduct or approved certification mechanisms issued by any applicable regulator
Surveillance and monitoring
Staff, students and visitors should be aware that the University operates CCTV and similar equipment to monitor safety and security and to aid the prevention and detection of crime. In addition, the University may monitor postal, telecommunications, data communications, and other communications as permitted by the relevant legislation and University Regulations. Please see: Monitoring & Surveillance (CCTV/WebCam).