Local information

Our Research Students Committee (RSC) is responsible for looking after research students (PhD and Masters) in the School.

The RSC currently has the following members:

The Research Student Guide is the main resource for students in the School. It contains details about monitoring, progress vivas and reporting. It should be read carefully when commencing the project to make sure that the student is familiar with the policies and expectations at the School of Computing Science. The student is also required to read the PGR Code of Practice (including the chapter on "Roles and Responsibilities").

You are encouraged to contact a member of the RSC if you have concerns about any aspect of your degree programme or your progress in general.

Conversations with a member of the RSC are treated private and confidential, and your concerns and suggestions will only be shared with others with your permission. If you are unsure about the remit of the RSC and whether we might be able to assist you, we recommend that you contact the student representative, for initial advice.

You can also find useful information at the College of Science and Engineering Graduate School web pages.

PhD mental health support group

Have you found yourself becoming tired, lonely, or stressed?  Have issues built up in your personal life that you'd like support with?

Research can be mentally and emotionally taxing work, and it's important to take the time you need to maintain your wellbeing.  Even when work is going well, life outside the office has its own impact, and having a supportive community in difficult times can make a world of difference!

To help grow this community, PhD students in the School of Computing Science are running a mental health support group.  Every Monday at 16:00, and Thursday at 11:00, PhD students from the School trained in mental health first aid will be running sessions where we can listen to and support each other in our work and personal lives.

The meetings will mostly take place in SAWB 404. The people running the sessions, as well as any potential room changes, are emailed every week.

We hope that you'll join and help to grow a caring and compassionate community! 


To make sure that we foster a healthy supportive community, we ask everybody who attends to follow the policies below:

  • Be non-judgemental and respectful,
  • Keep everything discussed confidential,
  • Mobile phones or any other recording devices are not permitted within group sessions,
  • Nobody has to share anything that they do not wish to,
  • Late-comers are welcome but please be respectful and quiet when entering a session already in progress,
  • Food is not permitted during sessions but drinks are OK.

Get in touch

If you are unable to make the regular session times please feel free to get in touch directly with one of the team.  The persons involved in running the sessions, and their university email addresses, are listed below:

Frequently Asked Questions


  • Why do we have progression meetings? AnswerWe have internal progression meetings for the purposes of:
    • Giving guidance to students on their current rate of progress towards a higher degree.
    • Giving guidance to students on the actions they should take in the following year to improve their chances of eventual success.
    • Providing us with an opportunity to terminate a student’s studies if their progress to date is not satisfactory. That is if we do not think that they will both submit a thesis and pass their defense of that thesis in front of a final examination panel.
    • The formalities should still be observed even for strong students.
    • For weaker students, the Vivas play a critical role. If the student is weak but considered able to proceed then the Viva forms put on record the advice given, and hopefully, redirect the student's effort in a more productive fashion. If the student is judged too weak, it is better both for the student and the faculty that they are failed at their first-year viva. The student does not waste time and money, the faculty does not waste staff effort, and the completion rate figures are not damaged.
  • When is my next progression meeting? Answer: See the Research Student Guide. You will be contacted by the RSC administration and a convener at least two weeks before the meeting.
  • Who is part of the review committee? Answer (per 1/1 2017): Panels will have a convenor from the RSC and two academics from the school. The main supervisor cannot take part of the viva. Second supervisors can be one of the academics as long as they are not involved in day-to-day supervision.
  • What is the format of the progression meeting? Answer: Typically the student gives a short presentation of his/her research and plans (approx. 10 min) followed by a discussion between the committee members and the student. Taking into account the discussion and annual review forms, the committee then makes a joint decision whether the student can proceed with his/her studies. The decision and recommendations are presented to the student and forwarded to the graduate school.
  • What paperwork must be filled in BEFORE the progression meeting? The student and supervisors must together complete and sign the Annual Progress Review Form.
  • What paperwork must be filled in DURING the progression meeting? The Review Outcome Form must be filled in and signed by all 3 members of the review committee. A copy must be shown to the student and the original given to the PGR Administrator, who will forward a copy to the College. This is vital to preserve a record of progress in the event of appeals being subsequently lodged.
  • How long should a progression report be? Answer: Maximum 15 pages (see Research Student Guide)



  • How do I apply for Travel Support when attending a conference? Answer: The RSC holds a travel budget for research students to attend conferences, workshops, tutorial, and summer school. To apply for these funds complete the Travel Support Form (pdf) and forward to Bjørn Sand Jensen. Requests providing insufficient information will not be processed.

Forms and Links


Research Student Guide

UofG PGR Code of Practice

Ethics Procedures

Absence from the University & Extension:

Annual Progression:

Supplementary progress forms/links:

Travel / Expenses: