Your responsibilities

As a Student visa holder or Tier 4 visa holder, there are numerous conditions to which you must adhere.

For a quick guide to these, please see our Student Visa Responsibilities flyer.

Attendance and Engagement on your programme

If you hold a Student visa or Tier 4 visa, it is a legal requirement for you to engage with and participate in all areas of your programme of study. As a condition of the University's Student sponsor licence, we are required by law to monitor your attendance and engagement.

We are also required to notify the Home Office if you withdraw from your programme of study or fail to attend/engage to a satisfactory level.

"Engaging" with your studies means:

  • Attending lessons, lectures, tutorials, labs and seminars
  • Sitting tests, exams and assessments
  • Meeting your supervisor(s) and/or academic adviser
  • Submitting coursework (whether assessed or unassessed), reports or a dissertation

For postgraduate research students engaging also means:

  • Meeting with your supervisor(s)
  • Attending research-method or research-panel meetings, writing-up seminars or doctoral workshops
  • Sitting an oral examination/viva
  • Submitting chapters, research plans or a full thesis

Studying in the 2022/23 academic year

UK government rules allowing Student Visa holders to study online in the academic year 2021/22 are no longer in force. This means that all students on full-time degree programmes at UofG must be physically on campus in academc year 2022/23.

If you experience difficulties in travelling to the UK during summer/autumn 2022 because of visa delays and/or Coronavirus travel restrictions, you must check your CAS or contact your school to find out the latest date you can arrive on Campus.

Undergraduate Students

If you are unable to attend a timetabled activity for any reason (e.g. illness), please see the Student Absence Policy. If you have an issue that may prevent you from engaging with your studies for a longer period, it is very important that you discuss this with your school.

Undergraduate students are not usually required to attend or engage with their studies over the summer vacation period. Please see the University's Senate Office webpages for more information on semester dates.

Postgraduate Taught Students

If you are unable to attend a timetabled activity for any reason (e.g. illness), please see the Student Absence Policy. If you have an issue that may prevent you from engaging with your studies for a longer period, it is very important that you discuss this with your school.

During your dissertation/project period, you are still classed as a full-time student and must continue to engage with your studies as such. If you need to leave the UK for academic or personal reasons, discuss this with your school.

Postgraduate Research Students

You are required to engage with your studies full-time throughout the academic year, with the exception of any periods of annual leave. If you need to leave the UK for personal reasons or for research, please see the University's webpages or contact your Graduate School.

Suspension of Study/Long Periods of Absence

Some students may need to suspend their studies due to personal, medical, financial or other reasons. There are some restrictions on the length of absence/suspension a Student visa/Tier 4 visa holder can take for their visa to remain valid.

Suspensions of 60 days or less: If your school or college gives you approval to be absent for a period of 60 days or less, your visa sponsorship will continue, and your Student or Tier 4 visa will be valid to stay in or re-enter the UK to resume your studies later.

Suspensions of more than 60 days: If your school or college gives you approval to be absent for more than 60 days, the University is required to withdraw sponsorship of your visa. If you are in the UK, you will need to leave the UK and apply for a new visa when you are ready to return and resume your studies. Please note that this also applies to suspensions of study requested for maternity leave.

If you are considering suspending or deferring your studies, contact International Student Support who can offer you further advice.

 

Postgraduate Taught Students - Dissertation Study Away from Glasgow

If you wish to leave Glasgow or the UK during your dissertation semester - for either academic or other reasons - you must seek approval from your school/academic unit. They have no obligation to approve such requests, but they must consider the following when making their decision:

  • Your reasons for spending time away from Glasgow
  • The length of time away from Glasgow
  • Whether your school/academic unit can continue to engage with you while you are away

If your dissertation requires you to spend time away from Glasgow, the school may authorise this. Before this authorisation is made, the school must establish that:

  • Project supervision will continue, and that there are adequate arrangements for you to remain in contact with your supervisor
  • A record of contact (email, online meeting or phone) will be updated during your time away
  • A date has been agreed for your return to campus

Normally, this time away should not exceed 60 days. If there are academic reasons fundamental to the dissertation which require a longer period away from Glasgow and you are required to return in order to complete your programme (for example you are required to submit or present your dissertation in person), Student Visa sponsorship can continue.

However, if you wish to complete and submit your dissertation from outside the UK, (i.e., you only wish to return to Glasgow to graduate), Student Visa sponsorship must be terminated. This is because graduation does not form part of the 12 months of study that we sponsor a Student Route student. Student Visa sponsorship will also be terminated if the school is unable to maintain sponsorship duties.

In either of these cases, the university will need to withdraw Student Visa sponsorship. On receipt of a completed Confirmation of End of Sponsorship form, Registry will report to UK Visas and Immigration (UKVI) that you will be completing their studies outside the UK and will no longer require your Student Visa.

After UKVI curtail your visa, you will be still able to submit work, complete your studies and be awarded your degree. Your school will continue academic supervision.

If you wish to take a short break away from Glasgow for non-academic purposes, then it is the school’s discretion as to whether this kind of trip can be authorised. It is generally expected that such a trip should not exceed three weeks, but this is a university guideline only, and your school may have set their own maximum based on the nature of their programme. They may also consider requests exceeding the maximum time allowed based on exceptional circumstances. In all these cases, there are no visa implications: Student Visa sponsorship can continue, and your visa remains valid.

If you wish to re-enter the UK later (e.g., for graduation), you will probably need to do so under the visitor immigration category. You can seek advice from International Student Support.

 

Personal information

When you register on MyCampus, you must provide the University with your term time contact details.

This should include:

  • Your residential address in the United Kingdom
  • Your home telephone number in the United Kingdom (if you have one)
  • Your mobile telephone number (if you have one

If you update your Passport details, you can upload a copy following the form here.
 

You must ensure that you keep these details up-to-date using MyCampus. You will receive an automated email via MyCampus to your student email account each semester to remind you of this.

You must ensure if you are issued a new passport during your studies, that you provide a copy of this to allow us to update your record. You can upload a copy here.

Informing the Home Office of changes

Please also remember that you must inform the Home Office about any changes to the following for yourself or any dependants:

  • Personal details
  • Criminal convictions
  • Contact details
  • Representative details
  • Dependants’ details
  • Any other information that you think the Home Office should have.

You must do this by completing the PBS (Migrant Change of Circumstances) form provided by the Home Office. For changes of address only, you can use the Home Office's online form.

Biometric Residence Permits

If you have a Biometric Residence Permit (BRP), you must also keep this up to date with certain changes.

You can face a fine of up to £1,000 if it is not kept updated.

Find out more on Biometric Residence Permits.

Changes to your studies

Your visa is issued for study on a specific course (programme), and there are only limited circumstances under which you can change to a different one midway through your studies.

The immigration rules only allow Student Visa holders at UofG to change to a different programme if all of the following circumstances are met:

  • The new programme must at bachelor's degree level or above
  • The new programme must not be at a lower academic level than the previous one
  • The student must be able to complete the new programme within their current visa duration (i.e. the new programme must not go beyond the student's visa expiry date)
  • If ATAS clearance is required for the new programme, this must be applied for and obtained before the change is made.

Remember that the above conditions are just conditions of the visa you currently hold. If your programme change doesn't meet these conditions, then you may need to obtain a new visa to study the programme you want to change to. You should also be aware that you may or may not be able to apply for this new visa inside the UK.

Contact the International Student Support team for advice.

Police Registration

Since August 2022, the UK government has suspended the requirement for police registration. This means that no one is required to make an appointment with the police to register after arrival in the UK.

We do not know if police registration will be re-introduced in future, but please contact the International Student Support team for further information.

 

Working during your studies

Students studying on a Student visa or Tier 4 visa at the University of Glasgow are normally allowed to work:

  • Up to 20 hours per week during term-time if on a course at or above bachelor's degree level, or
  • Up to 10 hours per week during term-time if on a course below bachelor's degree level (eg. pre-sessional courses)
  • Full-time during designated university vacation periods and in the visa "wrap-up" period following completion of their course
  • On work placements which form an assessed and integral part of their course

For most undergraduate and postgraduate taught students, 'term-time' is defined as the official semester dates on the University's website. However some programmes may follow a different calendar. You should check with your school if this is the case.

Postgraduate Taught students working on their dissertation/project during the summer semester are still in term-time and therefore still subject to the weekly limit. Full-time work is permitted for students who have completed all parts of their programme (including submission of final dissertation/project) and where the course end date on their CAS has passed. This is known as the visa wrap-up period (usually four months if your programme duration was a year or longer) and during this time, the weekly limit on working hours no longer applies.

Postrgraduate research students do not have designated vacation periods definied in the university semester dates. The weekly limit for these students applies year-round except for periods of annual leave (which are arranged between you and your school) and the period of university closure over Christmas/New Year.

The restricted hours apply as the weekly maximum you can work in term-time. If you work for more than one employer and/or more than one university department concurrently, the cumulative number of hours you work must not exceed your total limit. A week is defined as a period of 7 days starting on a Monday and ending on a Sunday.

In addition to the restricted hours, the following types of work are completely prohibited for Student visa holders:

  • Self-employment/business activity
  • Doctor or dentist in training (except for recognised foundation programmes)
  • Sportsperson or sports coach
  • Entertainer
  • Any full-time, permanent vacancy (with the exception of Student Union Sabbatical Officer or doctor/dentist in training on a recognised foundation programme.

Working permission (including the number of hours you can work) should always be shown on your Entry Clearance vignette and/or your BRP. A breach of working conditions is a very serious offence. It can result in detention, removal from the UK and automatic refusals of future UK visa applications.

More information on working during studies is available from the Student Policy Guidance and from International Student Support.

The above information is for Student visa and Tier 4 visa holders only. Students with Short-term Study leave are not permitted to work in the UK (including on work placements).