Open Access Process at Glasgow

These requirements apply to all journal articles or conference proceedings that are accepted for publication, regardless of funder. Some authors will need to get in touch at the submission stage, depending on the publisher processes or requirements around open access. 

All University of Glasgow authors who are acting as the lead University of Glasgow author should notify the library at as soon as an article or conference proceeding is accepted.  

  • Forward the email from the publishers notifying you of the acceptance of your publication.  
  • Include the final agreed text before the addition of the publisher logo (the author accepted manuscript) or if this is not ready, an earlier version of the manuscript with a note that it is not final. 
  • To help with open access, we need: 
    • Funder name and award reference number of any past or present grants or scholarships acknowledged in the paper. If you do not know the official award number, please ask your local research administrator or ask in your email. 
    • Journal name 
    • Title of article 
    • Details of any dataset associated with the publication 
    • Copy of acceptance
    • Submission date (if UKRI or Wellcome Trust funded)

The Open Access team will usually confirm within 2 working days if deposit of the author accepted manuscript in the institutional repository will satisfy funder requirements or if Open Access can be funded from central sources. 

Please use the '!' high importance flag if your application needs urgent consideration, e.g., if you are planning a press release in the next few days. 

Open Access for Books and Book Chapters

Open access is a route to making your research more visible. The University encourages open access where possible, and more funders are considering open access policies for books.  

The cost of making the published version of a book open access can be prohibitive, but there are some options to explore.  

See Open Access for Books and Book Chapters for more information.


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Acknowledgement of Funder

All papers should include acknowledgement of past or present grants or studentships with their official funder reference number. This should be in the format: 'This work was supported by [Funder] [grant number XXX].' 

If you wish to mention other funding that did not underpin the research be sure to make it clear which funding did underpin the research and why you are mentioning the other funding.  Some publishers provide both a funding section and an acknowledgements section.

If you do not know the official funder award reference number, please ask your local research administration or 

A list of standard names for major UK research funders is available on the Crossref Funders Registry page. 

Where research is not funded by any specific project grant, the suggested text is: 'This research received no specific grant from any funding agency in the public, commercial or not-for-profit sectors.' 

If you are editing a collection of papers or proceedings, please note: 

  1. funders will cover eligible open access charges where the funding supported the research described in a publication and the award is acknowledged in the paper. 
  2. editors should distinguish between funding that applies to the creation of the whole collection and the funding underpinning each individual article. The latter should be quoted in each article, as relevant. Do not add a standard acknowledgement to all articles in an edited collection unless it can be evidenced that the funding specifically supported the research in each article. 
  3. editors should satisfy themselves that the funding source(s) quoted in articles on which the funder(s) are not an author supported the research that is reported. 
  4. do not acknowledge funding on an article where it cannot be evidenced that the award supported the research described in the article. It is especially important that funders are accurately associated with the research that they supported, because where queries or concerns are raised about the content of articles, funders may need to be notified.  


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Availability of Research Materials

Publications should include a statement on how the underlying materials - such as data, samples or models - can be accessed. It is not necesssary that the data be openly accessible if there are compelling reasons against this. For more information, please see the Data Management Support pages.

You should include a data availability statement in any published work. This is a statement explaining whether and where data underpinning a publication can be accessed, ideally with a link to the dataset record in a repository. A statement should be included even where there are no data associated with the article or the data are inaccessible. Award holders should note that UKRI require that research articles must include a Data Access Statement.

For further guidance on data availability statements, includin some examples of suggested text, please see

Please contact if you need any assistance with your data, e.g., storage space or a persistent identifier to include in your paper. 


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Licensing and Copyright

Before publication publishers usually ask authors to sign and return a licence agreement, sometimes called an author publishing agreement.

If the University agrees to pay the open access fee, authors must choose a licence of type  'CC-BY'.  Other licence types such as CC-BY-NC or other extensions are generally unacceptable to funders if we are using their funds to pay for open access.

The copyright usually belongs to the creator unless they sign it away via a copyright transfer agreement. 

If authors are asked to provide a copyright line for the article the format is:

Copyright symbol, year, author name, standard copyright statement

For example:

© 2019  Initial. Surname. This is an open-access article distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

If there is more than 1 author add 'et. al.' after the surname.

Need advice on completing an author publishing agreement? Contact the Enlighten team at


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