Funds for Open Access

Please notify research-openaccess@glasgow.ac.uk of any articles, conference proceedings, books or book chapters as soon as they are accepted for publication.  We will help identify open access options and available funds where relevant.

Funder open access policies are a condition of grant and it is important that all Glasgow authors know how to comply. 

Please ensure you are fully informed about this before submitting manuscripts to any publishers. 

Different funders have different requirements. In most cases you will be required to make your publications available in an open access repository, either the University’s institutional repository, Enlighten, or a subject-based repository such as Europe PubMed Central. How you comply with funder OA requirements will largely depend on the policy of the publisher of the journal you are intending to publish in. 

A number of funders prefer authors to comply with open access requirements by submitting articles to journals that offer a paid open access option. Where this is the case you will need to confirm funding is available to cover the cost in advance of your work being published. You should note that in many cases where publishers offer an open access paid option, choosing this may be the only possible way of complying with funder mandates. 

Staff from Glasgow University’s Open Access service, Enlighten, can help you find out what you need to do in practical terms to comply with the open access policy of your funding body. For advice on the options available for paying publisher OA charges and the open access requirements of funding bodies please contact: research-openaccess@glasgow.ac.uk.  

Bill & Melinda Gates Foundation

From January 1 2021 all research articles and their underlying data which arise from Bill & Melinda Gates Foundation funding, in whole or in part, must be made freely available at the time of publication through placement in a publicly available repository, and openly licensed under a Creative Commons Attribution license (CC-BY) or equivalent terms to allow others to build on and reuse the research.

You can use the Journal Checker Tool to see if your chosen journal complies with the Foundation's open access requirements. 

For manuscripts submitted on or after January 1, 2021, the Foundation will only pay fees to fully Open Access journals or journals which have committed to fully transition to Open Access.

If you receive an invoice for open access fees that are necessary to comply with these requirements, don’t pay it. Instead, forward it to openaccess@gatesfoundation.org. Contact research-openaccess@glasgow.ac.uk if you are not sure how to proceed.

See their Open Access Policy for further information.

 

Blood Cancer UK

We are awaiting guidance from Blood Cancer UK on their new policy and will advertise it when we know more.  

Award holders with papers accepted acknowledging Blood Cancer UK awards should email research-openaccess@glasgow.ac.uk. Please confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provided a PDF of your manuscript, confirming if it is the agreed final text or whether revisions are expected, and this will allow the Open Access service to check some of the above details for you.

Breast Cancer Now

Breast Cancer Now left the Charity Open Access Fund in September 2016.  They require deposit of manuscripts in Europe PubMed Central (PMC) within 12 months of publication.  They allow grant funds to be used for open access costs.

For further information please read their Open Access Policy. 

Please email research-openaccess@glasgow.ac.uk as soon as you are notified that a article or conference proceeding has been accepted and we will guide you through the open access process.  

 

British Heart Foundation

British Heart Foundation (BHF) provide a grant each year to the University. This grant is finite, so please check in advance before committing to any costs.

Contact research-openaccess@glasgow.ac.uk on acceptance (or submission if there are mandatory costs/the publisher requires committment to costs at this stage) of your manuscript and we will advise on open access options. In many cases we will be able to share the manuscript via Enlighten or other repository services such as Europe PMC.

Please confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provided a PDF of your manuscript, confirming if it is the agreed final text or whether revisions are expected, and this will allow the Open Access service to check some of the above details for you.

For more information, see the BHF Open Access policy.

Cancer Research UK

CRUK have announced a new open access policy which will come into effect for articles accepted for publication on or after 1st January 2022.

CRUK now require immediate open access for all primary research articles and will no longer accept embargo periods of up to 6 months.

Review papers (except for meta analyses), editorials, commentaries, books / chapters and monographs are not included in the policy. 

CRUK will continue to provide funds to the University of Glasgow to pay for open access should that be necessary. Please continue to contact research-openaccess@glasgow.ac.uk on acceptance and we will advise accordingly.

When emailing us, please confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provided a PDF of your manuscript, confirming if it is the agreed final text or whether revisions are expected, and this will allow the Open Access service to check some of the above details for you.

See the CRUK Open Access policy for more information.

Authors are also expected to provide CRUK will details of all publications arising from grants AT THE TIME OF SUBMISSION. This information can be submitted using the online manuscript submission form. 

 

Chief Scientist's Office Scotland (CSO)

Please email research-openaccess@glasgow.ac.uk  when your publication is accepted and we will check if CSO will pay the open access costs.

Authors can apply to the CSO for up to £6000 towards open access charges up to 18 months after acceptance of final report.

European Funding

Open Access requirements may differ depending on the Grant or Work programme the research is funded from.  

For information on Horizon 2020 and Horizon Europe, including on requirements for Open Access monographs, see the European Research Council’s Open Science Information. For Horizon Europe, see the Programme Guide.

See also the European Commission’s Open Access information. 

The Leverhulme Trust

Open access payment is an allowable expense if incurred during the project timeframe. Please read their Open Access publishing policy.  

National Institute for Health Research (NIHR)

The cost of APCs and other appropriate publication charges will be supported either through the original NIHR award, or where applicable an NIHR Open Access Fund. Please read the NIHR Open Access Policy for further information. Researchers will need to contact the awarding NIHR Programme Coordinating Centre to agree the process. This does not apply to any recipient of NIHR funding prior to 1st April 2014, who should comply with the requirements of their original contract.

NIHR prefer that the main final paper from a piece of research is published in one of their 5 NIHR Journal’ publications (only available for research funded by five of the NIHR programmes):

  • Efficacy and Mechanism Evaluation
  • Health Services and Delivery Research
  • Health Technology Assessment
  • Programme Grants for Applied Research
  • Public Health Research

Each NIHR journal refers to an NIHR funding stream. All are fully open access.

National Institutes of Health (NIH)

The NIH public access policy requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to PubMed Central immediately upon acceptance for publication. 

Parkinson's UK

Parkinson's UK requires that papers acknowledging its awards are deposited in Europe PMC with a maximum six month embargo from the date of publication. The charity encourages grant applicants to include open access costs in the finance schedule of research grant applications.

Parkinson's UK grantholders can publish any Parkinson’s UK research for free on AMRC Open Research, including research articles, data and software articles, systematic reviews, and study protocols. All articles benefit from rapid publication, transparent peer review and editorial guidance on making all source data openly available.

 The Parkinson's UK open access policy can be found here: https://www.parkinsons.org.uk/research/open-access-publishing-researchers

If you are preparing a grant application to Parkinson's UK and wish to include open access costs, you can contact research-openaccess@glasgow.ac.uk for advice.

Award holders with papers accepted acknowledging Parkinson's UK awards should email research-openaccess@glasgow.ac.uk. Please confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provided a PDF of your manuscript, confirming if it is the agreed final text or whether revisions are expected, and this will allow the Open Access service to check some of the above details for you.

UK Research and Innovation (UKRI)

A new policy will apply from April 2022.  Please see the bottom of this section for more information. 

The UKRI policy and frequently asked questions can be viewed at: UK Research and Innovation Open Access Policy. 

A list of UKRI funders can be found here. Please note that the UKRI open access policy does not currently apply to articles funded by Innovate UK and Research England. 

 

Current UKRI Policy 

 ***As noted below 2021-22 budget is currently restricted to papers that can only comply with UKRI policy by payment of mandatory costs such as fully open access journals that offer a CC-BY licence. *** 

The University holds a block grant from UK Research and Innovation (UKRI) to cover open access costs. 

The fund can only be used where it is necessary to pay the publisher to comply with funder requirements and where the publisher offers a compliant method to do so. A proportion of the funding is usually retained each year to ensure that costs can be paid for papers that require a payment to be published. In these cases, costs will only be paid where the publisher offers a CC-BY licence 

Some publishers have mandatory charges such as page charges.  These can be covered by the fund where the publisher will also offer a CC-BY licence.  The fund is not used to pay optional costs such as cover or print costs.  

It should not be assumed that all costs for papers acknowledging UKRI funders can be covered.  

Contact research-openaccess@glasgow.ac.uk at acceptance, and we can confirm if the article processing charge will be covered by the block grant or discuss alternative routes to open access that can be used to comply with UKRI terms. If you have arranged a waiver or a third party is paying the fee, please let us know. 

 

Eligibility 

The University will allocate funds to pay article processing charges (APCs) for papers acknowledging UKRI awards held at the University of Glasgow where:  

  • There is sufficient funding in the central budget and an APC must be paid as there is no other method to make the paper open access to comply with funder terms, e.g., where publishers place an embargo on making a paper freely available and this embargo is longer than acceptable to the funder.  Where an APC has been paid, re-use rights must be unrestricted. Typically, this is indicated by a CC-BY licence.   
  • The article is accepted to a fully open access journal and if the publication fee is not paid the article will not be published.  
  • The fund may be used to support the payment of other mandatory article charges, such as page charges where we are paying the open access fee.   

Do not assume that all costs will be funded. The funds are finite and sometimes it is not necessary to pay to comply with funders’ requirements. Contact research-openaccess@glasgow.ac.uk when a paper is accepted, and we will confirm if payment is necessary and possible. 

 

New UKRI Open Access Policy (from April 2022)  

Contact research-openaccess@glasgow.ac.uk if you have questions.

Immediate open access will be required for peer-reviewed research articles, including reviews and conference papers in journals or conference proceedings with an ISSN. This applies to articles submitted from 1st April 2022. A CC-BY licence will be required.  

This can be achieved in two ways:  

  • A version of record being free and unrestricted to view and download on the publisher site.  
  • An accepted version (or the published version, also known as the Version of Record, if permitted) being deposited on a repository at the time of final publication. The text must be free and unrestricted to view and download. For this route submissions must include the following text in the funding acknowledgement section of the manuscript and cover letter/note accompanying the submission:   

‘For the purpose of open access, the author has applied a Creative Commons Attribution (CC BY) licence (where permitted by UKRI ‘Open Government Licence’ or ‘Creative Commons Attribution No-derivatives (CC BY-ND) licence may be stated instead) to any Author Accepted Manuscript version arising’   

Biomedical articles funded by MRC and BBSRC must continue to be deposited in Europe Pubmed Central. Publishers often do this on behalf of authors but sometimes authors need to arrange this themselves.   

UKRI require publicly funded research data to be made openly available with as few restrictions as possible.  In-scope research articles must include a Data Access Statement, even where there are no data associated with the article or the data are inaccessible.  

Under the new Open Access Policy, page and colour charges are not permitted to be paid from the block grant. 

Full details of the policy including definitions and exceptions: UKRI Open Access Policy 2022  

Any questions?  Contact research-openaccess@glasgow.ac.uk. 

 

Exceptions to the new UKRI OA policy 

A Creative Commons No-Derivatives (CC BY-ND) licence may be permitted by exception.  Authors will need to explain why they are applying for this exception.  A publisher not offering CC BY is not an acceptable reason.

UKRI licensing requirements do not apply to any materials included within a research article that are provided by third-party copyright holders. Articles published CC-BY or CC-BY-ND can include third-party materials (e.g., images, photographs, maps) that are subject to a more restrictive licence.   

Open access costs for hybrid journals will not be an allowable cost against future UKRI OA grants unless the journal is covered by a ‘transitional’ agreement. Authors can of course choose to pay open access fees for hybrid journals from other sources or to deposit in a repository with no embargo.   

Pre-prints are out of scope of the policy, but UKRI encourages use of pre-prints and reserves the right to ensure use of pre-prints in the context of emergencies.   

 

Long-form Publications Open Access Policy (from 2024) 

Final accepted version or published version must be free to view and download via publisher site or repository within 12 months of publication. CC-BY preferred. NC and ND permitted.   

An Open Government Licence (OGL) is allowable when a research article is subject to Crown Copyright.   

Self-archiving of an accepted version requires a link to the Version of Record. It should be made clear that the accepted version is not the final version.   

 

Versus Arthritis

From 1st October 2020 you should apply to the funder for open access costs. See their Open Access guidelines

Award holders with papers accepted acknowledging Versus Arthritis awards should email research-openaccess@glasgow.ac.uk. Please confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provided a PDF of your manuscript, confirming if it is the agreed final text or whether revisions are expected, and this will allow the Open Access service to check some of the above details for you.

 

Wellcome Trust

Articles Submitted from 1st January 2021

Original research articles must be made freely available via PubMed Central by the official final publication date. This article must be published with a CC-BY licence unless a CC-BY-ND licence is explicitly agreed with Wellcome Trust.  You can use the form on this page Wellcome Trust Applying for a No-Derivatives Licence to request an exception.

The new policy only applies to original research papers where the main purpose of the article type is to report original research.  Other manuscript types published within a journal which may include some new data or research findings are not required to be made open access. 

All grantholders must automatically grant a CC-BY licence to author accepted manuscripts.    They must include the following statement on all submissions of original research to peer-reviewed journals: 

'This research was funded in whole, or in part, by the Wellcome Trust [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.' 

This means that where the article is not eligible for open access funding the author can upload the accepted version to Europe PMC to comply with the policy.   Articles submitted via this method are then passed to Pubmed Central.

Funding is only available to cover article processing charges for fully open access journals except where the journal is listed as transforming to open access.

The open access team research-openaccess@glasgow.ac.uk  can check if your preferred journal complies, or you can check yourself using the Plan S journal checker tool.

Authors are also encouraged to share preprints using CC-BY.  Where there is a significant public health benefit to preprints being shared, such as a disease outbreak, Wellcome Trust require the posting of preprints. 

For more information, see the full policy.

Articles submitted up until 31st December 2020

Wellcome Trust requires original, peer-reviewed research articles to:

  • Acknowledge their funding, and
  • Be made available via PubMed Central no later than 6 months after publication. Some publishers may do this automatically.

If you have an article accepted which was submitted before 31 December 2020, please notify us at research-openaccess@glasgow.ac.uk.

Books and Book Chapters

Wellcome Trust require open access to books and book chapters.  Visit the section on this page Wellcome Trust Open Access Policy for details of what is required, and read below how the University can help you with this.

What help is available and what must you do?

The University of Glasgow's Open Access service (research-openaccess@glasgow.ac.uk) can advise you on meeting these requirements.

The Open Access team manage Wellcome Trust funds to help you meet Open Access costs associated with articles, where a payment is needed to comply with these requirements. Note that the Wellcome Trust Open Access fund will only pay the Open Access costs.

If there are costs for page, colour or supplemental services there is no central funding available for these and local funds would need to be found.  Some award holders may have flexible funding allowances or specific budget lines for publication costs from earlier grants that can be used for these costs.  Flexible funding allowance was stopped by Wellcome Trust for applications received from March 2019 and Wellcome no longer allow publication costs to be included in grant applications.

Please email research-openaccess@glasgow.ac.uk if you have had an article accepted for publication to confirm:

  • The name of the journal or publication
  • The title of the article
  • That you have included the funder and award details in the manuscript, and
  • That you have included a statement, where applicable, on how underlying research materials, such as data, can be accessed.

Ideally, provide a PDF or word copy of your manuscript, confirming if it is the agreed final text or whether revisions are expected. This will allow the Open Access service to check some of the above details for you.