Open Access for Books and Book Chapters
Open access is a route to making your research more visible. The University encourages open access where possible, and more funders are considering open access policies for books.
The cost of making the published version of a book open access can be prohibitive, but there are some options to explore.
If you’re considering your options and you need any further support or advice, please contact firstname.lastname@example.org.
Research Publications and Copyright Policy
While the initial focus of the University Research Publications and Copyright Policy is on articles and conference proceedings, you may consider using the policy to support open access to your long form publication. If you have any questions about applying the policy to books and book chapters, please contact email@example.com.
Free route to open access through embargo
Some publishers permit authors to make book chapters open access after an embargo period. Publisher websites often contain information which may be labelled as the 'green' route. If you'd like us to help you explore this as an option, please email us at firstname.lastname@example.org.
Funder Policies and Support
Other funders in addition to those mentioned below may have their own policies on and support for open access books. Please consult your funders’ guidelines for information, and if you need further support, contact us at email@example.com.
Books acknowledging Wellcome Trust awards
Wellcome Trust routinely pay open access costs for books and book chapters. If you acknowledge a Wellcome Trust award in your book, please notify firstname.lastname@example.org before accepting any costs relating to open access.
Provide details of the publication (title, authors/editors, publisher, ISBN) and the funders’ reference numbers for any awards you acknowledge. Please also provide the open access fee if you know it. We will contact the Wellcome Trust on your behalf to check for confirmation that they will cover the cost of open access publication.
Monographs must be made available from NCBI Bookshelf and Europe PMC within six months of the publisher’s official date of final publication. Wellcome has an Open Access Monograph and Book Chapter Deposit Form to be used for inclusion.
For more information, see the Wellcome Trust open access policy.
Books acknowledging UKRI awards
For books published on or after 1 January 2024, UKRI will require the author accepted version or published version to be free to view and download via the publisher site, or a repository, within 12 months of publication. A CC BY licence is preferred but other licences may be permitted.
There will be a two stage process to apply for funding meaning that authors can ask for funds in advance of acceptance. Read more here UKRI Open Access for Books Process. Authors will need to contact email@example.com to apply for funding.
Authors can read the UKRI Open Access Policy to check if their long form output is in scope.
There is also some UKRI guidance for authors.
There are some exemptions e.g:
- If you already signed a contract with a publisher before 1st January 2024 and it does not facilitate open access then you will not require to be compliant.
- Trade books
- The output arises from a UKRI training grant (though consideration may be given to supporting the costs)
Third-party content within copyright should only be included under the terms that the rightsholder has allowed. If this prohibits open access publication.
Some guidance on the exemptions is available in the UKRI Open Access Policy annex 3.
The process for applying exemptions is self managed and authors should work with firstname.lastname@example.org to make and record a decision.
Further details on funding and notification of exemptions are expected to be available Autumn 2023.
If you are currently applying for a research grant and expect to publish a monograph, book chapter or edited collection between 1 January 2024 and 31 December 2024, you may include open access costs in your grant application, if publication is expected to happen during the lifetime of your award. Otherwise, you should wait to apply to the dedicated open access fund launching in Autumn 2023.
Books acknowledging EU funders
Open access requirements may differ depending on the Grant or Work programme the research is funded from.
Under the Horizon Europe ERC Work Programme, you must ensure open access to monographs and book chapters at the latest at the time of publication. Publication fees in full open access venues are in principle eligible for reimbursement: the costs must be occurred during the lifetime of the grant, and you must comply to other grant conditions.
Costs for open access costs under Horizon 2020 are eligible if incurred during the lifetime of the project, provided they are in line with the general cost eligibility criteria.
For more details, see ERC’s Open Access Information.
Scottish Universities Press
The University is a partner in the Scottish Universities Press.
Academics at Scottish higher education institutes can submit a proposal.
Contact email@example.com if you are looking for advice on funding for publication costs with the Scottish Universities Press.
The University of Glasgow is represented on the management and editorial board.
A short video of the Scottish Universities Open Access Press initiative is available on YouTube.
Open Book Publishers Library Membership Programme
The University of Glasgow subscribes to the Open Book Publishers Library Membership Programme.
In some cases, this tool has been used to make previously out of print books available online in a new edition.
Book publishing charges are not mandated. Books are not accepted or rejected on the basis of ability to pay. Authors are encouraged to try to get grants to cover costs of publication where possible.
OAPEN Open Access Books Toolkit
The OAPEN Foundation has launched a new open access (OA) books toolkit for researchers and academic book authors. The toolkit is a free-to-access, stakeholder-agnostic resource that aims to help authors better understand OA for books, increase trust in OA book publishing, provide reliable and easy-to-find answers to questions from authors, and to provide guidance on the process of publishing an OA book.
The toolkit was created in collaboration with Springer Nature and The University of Glasgow and has been written by a global and diverse group of stakeholders from the academic community and scholarly communications organisations.