Top tips to keep you safe

Our work spaces could be anywhere in the world. If you are working or studying on campus or from home, catching up on some work or research on the train or while travelling, you need to protect your data and devices. We have tips to help you stay safe.

Always use multi-factor authentication

Multi-factor Authentication (MFA) adds an extra layer of security to your accounts.

MFA can be used not only for University accounts, you can also set it up to secure your social media accounts, personal email accounts and many other online services.

Protect your personal information

Always keep your personal information as secure as possible.

Secure your devices

Never leave your devices, laptop or computer unattended

Always lock your devices, laptop or computer when you aren't using them

Ways to lock a Windows PC or laptop: 

  1. Press the Windows logo key and L at the same time 
  2. Press Ctrl + Alt + Delete at the same time, then select Lock from the options on screen 

Ways to lock an Apple Mac desktop or laptop: 

  1. When using a MacBook, MacBook Air or a MacBook Pro, just close the lid 
  2. Go to the Apple menu and choose Sleep 
  3. On the latest macOS version: press Command, Control and Q at the same time 
  4. On an older macOS version: press Control, Shift and the power button at the same time


Safeguard your data

Protect your data from getting lost or falling into the wrong hands.


Use good password management


Install antivirus protection

If you have a Staff Standard Desktop (SSD) or a UofG supported and managed system then antivirus, malware protection and firewalls are managed for you.

If you manage your own system then you are responsible for ensuring it has the most up to date antivirus and malware protection installed, and is protected with a firewall.


Stay secure while travelling

In addition to all the information provided, these tips can help you stay secure while on the go.

  • Only access the information and data you need
  • Use the University's VPN to create a secure link between your device and the University network
  • Limit your use of free Wi-Fi networks and only use official Wi-Fi offered
  • Use shared and public devices with caution:
    • Never save passwords or your details
    • Do not use public devices or machines if you are working with University data
    • Always log out completely
  • Encrypt laptops and mobile devices. Encryption helps to protect your data if your device is lost or stolen.

If travelling to locations that are assessed as high risk, there may be additional concerns around information authorities can access from your device(s). Contact your local IT support if you have any questions.


Avoid phishing scams

Everyone is a potential target, avoid email and online scams