Protect UofG systems and data
Our systems and the information they hold are critical to the operation of the University.
Top tips to keep you safe
Our work spaces could be anywhere in the world. If you are working or studying on campus or from home, catching up on some work or research on the train or while travelling, you need to protect your data and devices. We have tips to help you stay safe.
Always use multi-factor authentication
Multi-factor Authentication (MFA) adds an extra layer of security to your accounts.
- Use Multi-factor Authentication - Protect your online security and the University
MFA can be used not only for University accounts, you can also set it up to secure your social media accounts, personal email accounts and many other online services.
Avoid phishing scams
Everyone is a potential target, avoid email and online scams
Related
Use good password management
- Passwords - Create strong passwords and do not share them with anyone
- Change your password - Make sure you change your passwords regularly
- Use a password manager - Store your passwords safely
Related
Protect your personal information
Always keep your personal information as secure as possible.
- Email security - Keep your UofG email safe
- Use Multi-factor Authentication (MFA) - Protect your online security and the University
- Use good password management
- Web browsing and social media - Reduce your risk when online
Secure your devices
Never leave your devices, laptop or computer unattended
- Physical security - Reduce the risk of theft, data loss and physical damage to your devices
- Smartphone and tablet security - Treat these devices like treasure
- System and software updates - Apply updates to all of your devices' operating systems and software when prompted
Always lock your devices, laptop or computer when you aren't using them
Ways to lock a Windows PC or laptop:
- Press the Windows logo key and L at the same time
- Press Ctrl + Alt + Delete at the same time, then select Lock from the options on screen
Ways to lock an Apple Mac desktop or laptop:
- When using a MacBook, MacBook Air or a MacBook Pro, just close the lid
- Go to the Apple menu and choose Sleep
- On the latest macOS version: press Command, Control and Q at the same time
- On an older macOS version: press Control, Shift and the power button at the same time
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Safeguard your data
Protect your data from getting lost or falling into the wrong hands.
- File sharing - Share and store data securely
- System and software updates - Apply updates to all of your devices' operating systems and software when prompted
- Use Multi-factor Authentication (MFA) - Protect your online security and the University
- Virtual Private Network (VPN) - Create a secure link between your device and the University network
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Install antivirus protection
If you have a Staff Standard Desktop (SSD) or a UofG supported and managed system then antivirus, malware protection and firewalls are managed for you.
If you manage your own system then you are responsible for ensuring it has the most up to date antivirus and malware protection installed, and is protected with a firewall.
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Stay secure while travelling
In addition to all the information provided, these tips can help you stay secure while on the go.
- Only access the information and data you need
- Use the University's VPN to create a secure link between your device and the University network
- Limit your use of free Wi-Fi networks and only use official Wi-Fi offered
- Use shared and public devices with caution:
- Never save passwords or your details
- Do not use public devices or machines if you are working with University data
- Always log out completely
- Encrypt laptops and mobile devices. Encryption helps to protect your data if your device is lost or stolen.
If travelling to locations that are assessed as high risk, there may be additional concerns around information authorities can access from your device(s). Contact your local IT support if you have any questions.
Related
- Mobile Device Encryption Policy
- Trusted Research - securing the integrity of research data
- Research Data Management - support for researchers for securing data
- Countries and conferences guidance - from the National Protective Security Authority