Open Access Process Overview

Open Access Process


These requirements apply to all journal articles or conference proceedings that are accepted for publication but are not yet in press, regardless of funder.

All University of Glasgow authors who are acting as the lead University of Glasgow author should notify the library as soon as an article or conference proceeding is accepted:


Simply forward the email from the publishers notifying you of the acceptance of your publication. Please include a copy of the author accepted manuscript.  This is the final agreed text before the publisher adds their logo.  If your author accepted manuscript is not ready but you have an earlier version of the manuscript feel free to forward that noting it is not final. This version should contain most of the information we require to address open access requirements.

The Open Access team will usually confirm within 2 working days if deposit of the author accepted manuscript in the institutional repository will satisfy funder requirements or if Open Access can be funded from central sources.

Please use the '!' high importance flag if your application needs urgent consideration e.g. if you are planning a press release in the next few days.

The information we need to help you with open access is:

  1. Funder name and award reference of any past or present grants or studentships* acknowleged in the paper  (e.g. EPSRC, Leverhume Trust)
  2. Journal name
  3. Title of article
  4. Details of any data set associated with the publication

Don't worry about the detail - if all you remember to do is email saying 'I have a paper accepted' we will help you with the open access requirements.

*If you do not know the official award number please ask your local research administration or   It is not enough to acknowledge 'DP was funded by a BBSRC DTA'

Acknowledgement of Funder

All papers should include acknowledgement of the funder name(s) and official award number. This should be in the format: 'This work was supported by the Medical Research Council [grant number XXX].'

A list of standard names for major UK research funders is available on the Research Information Network pages.

If you do not know the official award number please ask your local research administration or   It is not enough to acknowledge 'DP was funded by a BBSRC DTA'

Where research is not funded by any specific project grant, the suggested text is: 'This research received no specific grant from any funding agency in the public, commercial or not-for-profit sectors.'

If you have an editorial role and are considering quoting Funding in Edited collections:

- funders will cover eligible open access charges where the funding supported the research described in a publication and the award is acknowledged in the paper

 - in quoting funding sources, editors should distinguish between funding that applies to the creation of the collection as a whole, and the funding underpinning each individual article (the latter should be quoted in each article, where relevant). Please do not add a standard acknowledgement to all articles in an edited collection unless it can be evidenced that the funding specifically supported the research in each article

 - editors should satisfy themselves that the funding source(s) quoted in articles on which they are not an author supported the research that is reported; please note that, as per funder policy, where queries or concerns are raised about the content of articles, funders may need to be notified.

 If you believe that an award underpins an entire edition please acknowledge the award on each article.  


Availability of Research Materials

Publications should include a statement on how the underlying materials - such as data, samples or models - can be accessed. It is not necesssary that the data be openly accessible if there are compelling reasons against this. For more information, please see the Data Management Support pages.

Publications that acknowledge EPSRC that are published after 1st May 2015 must include a data statement (if relevant).  Failure to comply may result in sanctions.

Please contact  if you need any assistance with your data e.g.  a persistent identifier to include in your paper, or storage space.


Before publication publishers usually ask authors to sign and return a licence agreement, sometimes called an author publishing agreement.

If the University agrees to pay the open access fee, authors must choose a licence of type 'CC-BY'.  Other licence types such as CC-BY-NC or other extensions are generally unacceptable to funders if we are using their funds to pay for open access.

If authors are asked to provide a copyright line for the article the format is:

Copyright symbol, year, author name, standard copyright statement

For example:

© 2019  Initial. Surname. This is an open-access article distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

If there is more than 1 author add et. al. after the surname.

Need advice on completing an author publishing agreement?  Contact:

Enlighten team Ext. 3852