Information for Managers and Administrators

‌Compliance Reports

The Open Access team supports compliance reports for Research Excellence Framework (REF) Open Access requirements.  

The open access compliance status of items marked specifically as yes or potential in the Outputs Modelling Tool (OMT) are available from the Enlighten REF Plugin.  Please see the REF OA Compliance Checking Guide for Colleges document for guidance on how to do this.

More general Open Access reports continue to be provided through the University's QlikView reporting tool.  Access to the reports is restricted to certain people within each College/School and training on using the reports is provided by the library.

Regular drop-in sessions have been paused for the time being. If you need to discuss anything about the reports, please contact us at: research-openaccess@glasgow.ac.uk.

The  document Open Access Reports Guidance provides a short summary of the REF Open Access policy and explains what the report categories mean, and there is also a‌ Reports Checklist that highlights key things to check regularly.

REF Open Access compliance guidance, including details on REF exceptions, is also available from the Guidance on Submissions document (pp.58-59) published on the REF 2021 website.

Infomation of the University's preparations for REF is available from the Research Impact and Support web pages.

If you are interested in the Open Access status for your unit please contact your Dean of Research or Head of College Research Administration or email us at research-openaccess@glasgow.ac.uk

Payment Information

Please note the following guidance when processing charges for Open Access:

Article Processing Charges (APCs) are upfront fees paid to a publisher to allow immediate open access to journal articles on behalf of the author. If you are paying for an Open Access publication charged from an existing research grant or other source please use Product Code LIB14 (Account code 6162).

This will allow the University to identify Open Access publication charges separately from other account codes. It will facilitate management of the Open Access funding granted to the University and allow us to quantify overall expenditure on open access.

If you are processing other costs associated with the publication of a paper by a Glasgow author e.g. page charges, colour charges, supplement cost please use Product Code LIB16 (Account code 6163).

If authors have legitimate funds for open access in a grant that is due to close before publication it may be possible to transfer the money to an allocated account the Library has so that the fee can be paid when the publication is ready despite the grant being closed.  This is not possible in all cases.  It depends on the funder terms.  Please contact us if you think this might be appropriate for a specific case and we will check.

We use the same account to process costs for open access when either Chief Scientists Office or British Heart Foundation have agreed to pay costs.  If authors contact research-openaccess@glasgow.ac.uk on acceptance we will help administer the request to the funder and processing of the invoice.

We also encourage authors to try and save the cost of APC's but using some of our publisher deals where appropriate.