Open Access to research publications
This guide explains how to get help to make your publications open access. Our service is available to everyone affiliated with the University of Glasgow, whether researchers, teaching staff, students or administrators. For any enquiry relating to open access, you can contact us at firstname.lastname@example.org.
What is open access?
Open access to publications means making the full text freely available on the web. Making your publications open access facilitates discovery and sharing of your work. We recommend that you consider open access options for journal articles and conference proceedings in advance of submission.
This short video provides a basic introduction to open access for research outputs, and explains how to navigate REF and funders’ open access policies.
You can find a transcript of the presentation in EdShare.
What policies govern open access?
The University’s Code of Good Practice in Research says: “all staff who are designated as the lead University of Glasgow author for journal articles or conference proceedings [are required] to notify the library of accepted publications. This notification should take place as soon as the article has been accepted for publication.”
It is also important to follow publisher policies. Each journal can have different rules about sharing manuscripts in respositories and social networking sites.
Please email us at email@example.com as soon as you have a journal article or conference paper accepted for publication.
Research Excellence Framework open access requirements require journal articles and conference proceedings to be open access within 12 months for Science, Technology, Engineering and Medicine topics, and 24 months for Arts, Humanities and Social Science topics. They must have been deposited into an institutional or subject repository within 3 months of acceptance.
Some funders require articles and conference proceedings to be open access in a shorter timeframe. The University holds funds for UKRI and some medical charities to cover open access costs. These funds will only be used where it is necessary to pay for open access to comply with funder requirements.
Information Services staff will then:
- add the publication to Enlighten, the University’s publications repository, which will help make your work more visible.
- check that open access requirements have been met for funders and for submission to the Research Excellence Framework (REF) 2021 where applicable and advise you of any action you need to take.
- arrange for open access publication costs for UKRI and some medical charities to be covered, where required, and in line with the University’s agreed approach
Open access training
We offer a short training session on open access, and can organise tailored versions of our training for any staff or student group on request. Please email firstname.lastname@example.org if you are interested in arranging a training session.
Need to speak to someone? Contact our team:
Acknowledgement of funder
Acknowledgement of Funder
All papers should include acknowledgement of the funder name(s) and funder grant reference. This should be in the format: 'This work was supported by the Medical Research Council [grant number XXX].'
A list of standard names for major UK research funders is available on the Crossref Funders Registry page.
Where research is not funded by any specific project grant, the suggested text is: 'This research received no specific grant from any funding agency in the public, commercial or not-for-profit sectors.'
If you are editing a collection of papers or proceedings please note:
- funders will cover eligible open access charges where the funding supported the research reported in a publication, and provided the funding source is quoted in the publication itself
- in quoting funding sources, editors should distinguish between funding that applies to the creation of the collection as a whole, and the funding underpinning each individual article (the latter should be quoted in each article, as relevant).
- editors should satisfy themselves that the funding source(s) quoted in articles on which they are not an author supported the research that is reported.
- Please do not acknowledge funding on an article where it cannot be evidenced that the award supported the research described in the article. Note that, as per funder policy, where queries or concerns are raised about the content of articles, funders may need to be notified; it is therefore especially important that funders are accurately associated with the research that they supported.
Copyright usually belongs to the creator unless they sign it away via a copyright transfer agreement.
Authors are usually expected to sign and return a copyright agreement to the publisher. The licence type to select to comply with funder terms if given a choice is usually CC-BY. Other licence types such as CC-BY-NC or other extensions are often unacceptable to funders. Some publishers allow the author to retain copyright.
Contact email@example.com if not sure which licence to select for your publication.
If asked to provide a copyright line as it should appear on the article the format is:
Copyright symbol, year, author name, standard copyright statement
© 2013 Initial. Surname. This is an open-access article distributed under the terms of the Creative Commons Attribution License, which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.
If there is more than 1 author add et. al. after the surname.
Contact the Enlighten team if you need advice about copyright statements in your outputs firstname.lastname@example.org
Open Access Books
Open access is a route to making your research more visible. The University encourages open access where possible and more funders are considering open access policies for books.
However, the cost of making the published version of a book open access can be prohibitive.
Of the major funders only the Wellcome Trust routinely pay for books (see below). If you don’t acknowledge Wellcome Trust funding, there are still some options available, and some resources to help you to understand the open access landscape.
Some options to explore include:
Some publishers permit authors to make book chapters open access after an embargo period, similar to the green route to open access for articles and conference proceedings. If you'd like us to help you explore this as an option, please email us at email@example.com.
The University of Glasgow subscribes to the Open Book Publishers Library Membership Programme (see below)
The OAPEN Open Access Books Toolkit (see below) is a useful resource that includes a list of open access book publishers. It gives useful advice on the benefits of publishing open access and guidance on signing your contract and choosing a licence.
The University is involved in exploring the possibility of establishing a cost-effective Universities press for Scotland. A business case is being developed and discussed via the Scottish Confederation of University & Research Libraries (SCURL) Business Committee.
If you’re considering your options and you need any further support or advice, please contact us at firstname.lastname@example.org.
Wellcome Trust are the only funder that routinely pay open access costs for books and book chapters. If you acknowledge a Wellcome Trust award in your book, please notify email@example.com before accepting any costs relating to open access.
Provide details of the publication (title, authors/editors, publisher, ISBN) and the funders’ reference numbers for any awards you acknowledge. Please also provide the open access fee if you know it. We will contact the Wellcome Trust on your behalf to check for confirmation that they will cover the cost of open access publication.
For more information, see the Wellcome Trust open access policy: https://wellcome.org/grant-funding/guidance/open-access-guidance/complying-with-our-open-access-policy
"The University of Glasgow subscribes to the Open Book Publishers Library Membership Programme.
In some cases this tool has been used to make previously out of print books available online in a new edition.
Book publishing charges are not mandated. Books are not accepted or rejected on the basis of ability to pay or not. Authors are encouraged to try and get grants to cover costs of publication where possible.
The OAPEN Foundation has launched a new open access (OA) books toolkit for researchers and academic book authors. The toolkit is a free-to-access, stakeholder-agnostic resource that aims to help authors better understand OA for books, increase trust in OA book publishing, provide reliable and easy-to-find answers to questions from authors, and to provide guidance on the process of publishing an OA book.
The toolkit was created in collaboration with Springer Nature and The University of Glasgow and has been written by a global and diverse group of stakeholders from the academic community and scholarly communications organisations.