Organising your data

Organising your data

You probably create lots of data and this can quickly become disorganised.  It’s useful to decide how you and your colleagues will name files and organise data to make sure you can all find and use it. 

By adding contextual information or 'documentation' you can make sure your data can be understood.

Naming files
Organising files and email 
Documentation 
Electronic research notebooks

Naming files

A consistent approach to naming files allows you and others to locate them easily. 

Our file naming guide offers examples of different approaches and links to tools for batch renaming. 

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Organising files and email

Keeping your files well structured and organised helps you find and understand them. 

Our guide to organising files and email covers filing systems, version control and email management. 

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Documentation

In order to ensure data is usable, shareable and can be understood over time, it helps to add documentation to the materials you create.  Good documentation ensures:

  • Data can be understood during a research project and in the future;
  • Anyone re-using the data can interpret it correctly;
  • It can be searched for and retrieved efficiently by users of data centres and repositories.

Our documentation guide describes the different types of information you may want to record.

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Notebooks

The trial of electronic lab notebooks runs from February to August 2019. The goal is to understand researcher requirements better and inform the University's approach to selecting and supporting research notebook software.

If you are interested in trying the University's supported instance of the software please contact research-datamanagement@glasgow.ac.uk in the first instance.

The trial will start with RSpace (https://researchspace.com). Testers will be asked to provide feedback.

More information can be found on the electronic lab notebooks page.

Our blog for the research notebooks project can be found at https://researchnotebooks.wordpress.com.

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