Annual Progress reviews
What happens if my student is on a suspension of study or approved absence during the review period?
During Annual Progress, you will be sent a Annual Progress Review form and this should be completed as soon as possible following return of the student from the period of approve absence or suspension of study. The student will not be permitted to register for the next session until the form has been submitted to the Graduate School.
What happens if my student is on Research Furth or is unable to attend the review in person?
Reviews for students on Research Furth are compulsory and may be conducted via skype. Students not on Research Furth must make every effort to attend the review and in exceptional circumstances a review may be carried out via skype. This arrangement should not occur for 2 or more consecutive reviews.
What are the options for students at the end of the minimum period of study?
The minimum period of study is 3 years for full-time students and 5 years for part-time students. At the end of this period the student may submit their thesis. If additional time is required the options are as follows:
1. The student requires minimal supervision and can register as thesis pending for the next session. Students will not be permitted to register as ‘thesis pending’ unless a Completion Plan has been agreed with the supervisor and submitted to the Graduate School
2. The student requires more than minimal supervision recommended for thesis pending and should continue to register as a full or part-time student for a defined period of time usually starting on 1st October of the following session. The student’s progress can be reviewed during this period and a change to thesis pending may be approved during the session.
What are the options if I am not satisfied or unsure of my student’s ability to progress?
The options are as follows:
1. The student is not permitted to register for the following session until;
i. Additional work is submitted to the satisfaction of the supervisors before 1st October
ii. A further review is carried out before 1st October
2. The student is suspended from further study. This is an option if your student is experiencing medical or financial difficulties. An application for a suspension of study is required.
3. The student is withdrawn from the PhD programme. In this case a recommendation would be made to the College PGR Committee where the final decision on withdrawal would be made. Documentation to support the decision would be required.
What is the procedure if the end date of the minimum period of study is not at the end of a session
The expected end date normally coincides with the start of a new session i.e. 30th September however this can change or be different for a number of reasons including:
- The start date was not 1st October
- The student has a had a period of suspension of study
- There is a change from full-time to part-time study or vice versa
If this is the case it is important to take action to ensure registration for thesis pending is managed correctly. For example:
Your full-time student has a start date of 1st October 2014 so the standard expected end date is 30th September 2017. He has a 6 month period of suspension so his end date changes to 1st April 2018. Your student will attend a review in April/May 2017 and progress will need be reviewed again prior to April when a decision about movng to thesis pending can be made. The Graduate School will contact you three months before the end date to remind you to do this.