ZOOM - Getting Started
Access to your Zoom account is via your campus GUID.
Login using your GUID (not email address) and GUID password to Zoom
Click Sign In
You are taken to a standard University of Glasgow SSO page
Use your GUID and GUID Password
*not your email address.
You will see your Zoom profile page. From here you can adjust your preferences and manage meetings.
Zoom settings
There is a rich set of preferences to adjust for your Zoom account, some self explanatory, and there is plenty of online help to explain others.
Useful suggestions
Host video - OFF
Start meetings with your host video off. This allows you to be seen when you are ready.
Participants video - OFF
Audio Type - Telephone and Computer Audio
Allows participants to use the audio connecton ooption that suits them.
Join before host - ON
Even if you are late for a meeting you have scheduled, your participants can join and not miss the meeting.
Waiting rooms - ON
Participants are placed in a wating room, to prevent them crashing an ongoing meeting.
This nullifies 'Join before host' so if you are late joining a meeting which you are hosting, you will need to contact your participant/s and ask then to rejoin.
Use Personal Meeting ID (PMI) when scheduling a meeting - OFF
Create a new meeting code for each meeting so that your personal ID is kept for regular collaborators.
Require a password when scheduling new meetings - ON
Allow Zoom to create a random password to prevent someone joining your meeting accidentally.
Virtual backgrounds
Similar to blurring your background, Zoom allows you to load a vitrual background. Depending on how well you know your participants this could be some fun, or distracting and unprofessional, but a plain or corporate background image is worth considering.
In the desktop client, open settings using the Settings cog wheel. Choose Virtual Background from the menu andf make appropriate adjustments.
If you have a green screen then the effect will be less glitchy, but clearly this is for non-office use.
Zoom Client
Download the appropriate client for your computer from the https://www.zoom.us/ download page, install and launch it.
Anyone can use the client and join a scheduled meeting. This is how your non-Glasgow guests connect for free if they do not have their own Zoom account.
As Glasgow University has a Zoom account you are a registered user and can login using the Sign in button. You see the login page.
Click Sign in with SSO and enter UofGlasgow as the company domain and click Continue
The client launches a web browser for you to login. Acknowledge any security requests this generates.
If your browser does not have a remembered login to the Campus Single Sign On service you will need to authenticate.
If your browser does have a remembered login to the Campus SSO then this step will be skipped.
Use your GUID and GUID Password.
After authenticating in the browser, you will be asked to switch back to the desktop app.
Allow the browser to switch you back to the client application and you then see the main application interface.
Open Settings and tweak your configuration.
Zoom waiting rooms
Waiting rooms help you manage participants.
If you have waiting rooms, then anyone joining the meeting sees a welcome screen rather than joining directly and crashing an in-progress meeting.
Guests remain in the waiting room until the meeting host actively brings them in to the active session.
Multiple participants waiting to join are kept isolated in their own individual wating rooms, they do not see each other. This makes it highly suitable for interviewees.
The screen message and logo can be customised.
As the host of the zoom meeting, you receive a notification that you have a new participant, and using the interface you can view who is waiting and invite them in as you require.