Human Resources

Flexible Working

The University has an “Option for Flexible Working” policy. This enables various types of flexible working patterns including job sharing, job splitting, term time working and part time working. These arrangements are made at a local level and depend on the business requirements of the School.

All the University’s policies on flexible working can be found in the Work Life Balance section of the Human Resources webpages. Case studies are also available.

For more information on the School's Equality, Diversity and Inclusion Group (EDIG) or Athena Swan please visit the EDIG webpage, or contact: 

GUID (Glasgow Unique Identifier)

Your GUID (sometimes referred to as your username) originates from your entry in the Human Resources staff database and your password is known only to you.  Your registered GUID will reduce the number of user-ids and passwords you have to remember. You can find your GUID and associated password by following the registration instructions on the IT Services webpage.

Note: even if you already know your GUID you may need to register to access a GUID service.

Your GUID will give you access to many of the University IT services such as Moodle (Virtual Learning Environment), HR/Payroll Self Service (CORE), MyCampus (student/teaching information), Library e-journals


The HR Self Service Portal allows people access to their personal details and pay details. It is a web supported system and is accessible 24/7.  All users of the system have a responsibility to ensure personal data is correct and up to date to comply with Data Protection Legislation.   Through employee self-service you can:

  • access your personal data;
  • view on-line pay slips;
  • update bank account details;
  • submit expenses;
  • submit leave requests;
  • access your training history and book courses;
  • access your PDR information and objectives;
  • view current University vacancies.

Online help for using Employee Self Service is available on the training page of the HR Systems webpage.

 To ensure that your data remains secure please ensure:

1.   Your GUID and password are known only by you and are not shared with anyone;

2.   You don’t leave the application open and your PC unlocked when your PC is unattended;

3.   You end your session once finished so that no-one else can access it on the PC you were using.  To do this you must either:

  • Log out by pressing the “logout” link on the application window, or

  • Close ALL open internet browser windows.


HR has information on their website that provides useful information on induction.

Please also refer to the School of Engineering's Staff Handbook.

Staff Cards

The staff identity card can be used to gain access to the School of Engineering buildings (Rankine Building and the James Watt South Building, the University Library and the University Sport and Recreation Service

In order to do activate your staff card for building access, please email 

Members of staff requiring a new or replacement identity card should go to the Library Membership desk. You will be required to provide Library staff with confirmation of your staff number, however,  if you require assistance with this information please contact the HR Recruitment Team on 0141 330 3848 

Please note that the hours for the printing out of staff cards at the Library are 9:30 to 16:30 (Monday to Friday) and 1.30pm to 4.30pm (Saturday and Sunday during Semester - Saturday only during vacation)