Glasgow Knowledge Exchange Fund

The Glasgow Knowledge Exchange Fund (GKE) is a commitment of funding from the University to support University of Glasgow research staff to deliver high-quality knowledge exchange activities and impact generation.

The fund has five broad aims:

  1. To support an informed and collaborative approach to the development, implementation, adoption and exploitation of research outcomes, including technologies, processes, evidence-based policy, community impact or creative outputs;
  2. To support researchers to build sustained and strategic relationships of co-creation and knowledge exchange with non-academic partners, including, for example, laying the groundwork for applications to collaborative schemes such as Horizon2020 or Innovate UK, or helping to leverage funds from the private sector, Government Departments, Innovation Centres, Catapults and other regional development funds;
  3. To provide early-stage investment in technologies destined for commercialisation (i.e. technical proof of concept and commercial proof of market)  to support the  de-risking of these opportunities;
  4. To support community and public engagement initiatives, locally and globally, underpinned by research, to drive mutually beneficial interactions around research and the creation of strong, well-evidenced impact.
  5. To nurture a sustainable pipeline of new impact case studies and success stories from across the University.

The scheme will operate via two streams; the GKE Flexible Fund, for applications for grants of £2,000-£30,000, and the GKE Small Grants Fund, for applications for grants of less than £2,000.

The GKE Flexible Fund scheme and GKE Small Grants scheme 2019/20 is now OPEN.

The deadline for Flexible Fund applications is 9.00am on Wednesday 6th November.  Applications for the Small Grants scheme can be submitted at any time from July onwards and will be reviewed at the end of the month in which they are submitted.

Eligibility - The GKE Flexible Fund

 Eligibility – The GKE Flexible Fund

  1. Projects being proposed to the GKE Flexible Fund are normally expected to cost up to a maximum of £30,000 and to last for a maximum of 6 months, although both upper limits may be reassessed at the discretion of the GKE panel (if partners are predominantly based overseas, for example).

  2. All projects will be expected to start within 2 months of the funding decision. However, we recognise that some projects may be looking for approval to start planning for an event beyond this period or to enable them to attract further matched funding. All project leads will be expected to provide regular short updates on progress against a pre-determined work-plan.

  3. Eligible Activities

    The journey from research to impact is complex, and varies across the broad range of disciplines represented at the University of Glasgow; the GKE panel welcome the creativity of our research and knowledge exchange community in proposing projects for funding. Whilst not an exhaustive list, some examples of eligible activities are provided below:

  • Secondments of post-doctoral researchers, and PhD students between the University and a non-academic partner organisation, company or agency from any sector. Secondments can be flexible; part-time or full-time, ranging in duration from weeks to months. Secondments of permanent staff may also be considered in exceptional circumstances.
  • Fellowships and internships to concentrate on specific knowledge exchange projects. Staff buy out may be considered in exceptional circumstances.
  • De-risking of research outputs/outcomes for commercial uptake, including market assessments, toolkit development, prototype and demonstrator development, proof-of-concept activity and application-focused feasibility projects.
  • Engagement with policy makers and practitioners at any stage of the research-impact cycle, for example through events, knowledge exchange workshops, collaborative toolkit development, collaborative activity to co-produce evidence, and/or mechanisms to ensure the uptake of that evidence.
  • Engagement with existing businesses/sectors to foster new collaborative relationships, or deepen/broaden existing relationships, including through attendance at key sectoral events.
  • Engagement with communities to pursue new research agendas, to increase the uptake of relevant research outcomes, and other public engagement initiatives, provided that they are structured in a way that supports the creation of strong, well-evidenced impact.
  • Initiatives designed to support engagement with underserved communities or groups are particularly welcome.
  • Targeted training for individuals or groups of researchers in a functional unit, who have identified a local training need, for example, in business planning for a particular sector. (Wherever possible, RSIO will support groups in developing and implementing activities.)
  • Industrial Strategy Challenge Fund pump priming. We would like to catalyse applications to the ISCF by funding linked activity. These should be aligned with at least one theme the government has laid out in the Industrial Strategy. Activities might include; consortia building, proof of concept, market research, marketing.

4.  Eligible Costs

The funding is designed to be flexible and can cover items such as:

  • Staff
  • Consumables
  • Small equipment
  • Travel
  • Workshops and seminars
  • Specialist sub-contract work

The GKE does not fund Estates and Indirect costs.

The GKE does not fund research.

For collaborative projects with non-academic organisations, particularly with private sector partners, the panel will expect a 50% contribution to the project costs (cash and/or in-kind). In-kind contributions could include specific staff time undertaking part of the project, access to equipment, provision of materials or other items. For further guidance on the expectations around match funding/support, please speak to your local KE/Impact contact.

For collaborative projects, including secondments, a collaboration agreement will be required before funding is released to agree the arrangements for IP and the terms and conditions for staff. Applicants are encouraged to speak to their local knowledge exchange/impact team for support in discussing these issues with their partners at an early stage.


Eligibility - GKE Small Grants Fund

Eligibility – GKE Small Grants Fund

The same activities and costs are eligible for funding under the GKE Small Grants Fund, but a maximum funding limit of £2000 will be applied. Reporting requirements will be amended in line with the sum requested.


How to apply

How to Apply

  1. Application forms for the GKE can be downloaded in the links below, along with these guidance notes. There are three applications form versions, one for each stream.
  2. It is the responsibility of the applicant(s) to ensure that all proposed activities are in accordance with the University’s Code of Ethics, and other standards and guidelines.
  3. Application forms should be submitted electronically to ris@glasgow.ac.uk 
  4. Applications for the GKE Flexible Fund will be assessed by the GKE fund panel at specific panel meetings, shortly after the deadlines published on the GKE webpage. The panel comprises:
  • Mrs Bonnie Dean, VP Corporate Engagement & Innovation
  • Dr Mark Mortimer, Executive Director of Research and Innovation
  • Professor Chris Pearce, Dean for Research, COSE
  • Professor Graeme Milligan, Dean for Research, MVLS
  • Professor Sally Wyke, Dean for Research, COSS
  • Professor Catherine Steel, Dean for Research, COA
  • Professor Kevin O’Dell, Dean for Public Engagement

5. Applicants will normally be notified of the decision within 10 working days. Decisions are final and not subject to appeal.

6. Applications for the GKE Small Grants Fund will be assessed by the panel via correspondence.  Applications will be batched and sent to the panel on the first working day of each month.  Applicants will normally be notified of the decision within 5 working days after the applications have been sent to the panel.

Assessment Criteria

Applications for the GKE Flexible Fund and the GKE Small Grants Fund will first be assessed for eligibility, and then considered according to the following criteria:

  • The underpinning University of Glasgow research and its potential for generating impact
  • The clarity and quality of the work plan, with a clear explanation of how resources will be used to address one or more of the scheme’s aims
  • The visibility of public, private or third sector partners in the application and evidence of their commitment to the project via in-kind or cash support
  • The potential to secure or leverage additional funding
  • Value for money and effective mitigation of risk
  • Clear evaluation plans and ability to capture and demonstrate impact
  • Fit with School and College research and impact priorities

Downloads: 


Reporting

Reporting
  1. Award recipients will be required to submit a report detailing expenditure, use and outcomes (for recipients and users) within 4 weeks of the conclusion of the project.
  2. Additional audit may be conducted at further intervals after the conclusion of projects to track impact leverage over time.
  3. Except in situations of commercial sensitivity, the University will retain rights to project applications and reports in order to appropriately promote the outcomes of the funding.