Long term visitor checklist

The checklist below is a sample which provides a helpful guideline to the considerations that should be made when organising a trip on the behalf of a long term visitor (longer than four weeks).

StepsVisiting for longer than 4 weeks
1. Agree a bench fee (if appropriate).
2. Confirm visit with the visit co-ordinator and forward on visit brief.
3. Ensure that the visitor has received appropriate documentation from the University e.g. copies of relevant policies, working permissions documents etc. prior to working date.
4. Check the availability for an appropriate work area for the visitor, and organise any office equipment.
5. Arrange for a computer, telephone, and email account where appropriate to be set up and in place for the visitor. 
6. Organise any relevant training for the visitor.
7. Ensure visitor has completed an Honorary/Visiting/Affiliate Status Registration Form (if visiting for longer than 4 weeks).  For guidance filling the form, refer to this section of the website.
8. Forward Honorary/Visiting/Affiliate Status Registration Form to Human Resources.
9. Arrange health and safety briefing (if appropriate).
10. Arrange meet and greet for visitor on arrival to the school.
11. Check if there is orientation tour scheduled which coincides with your visitor's first days in Glasgow, and arrange a University tour for the visitor.  The Student Services Enquiry Team can advise: 0141 300 7000
12. Advise visitor of things to do locally.
13. Once the visit is over, notify University services etc. so that your visitor's e-mail account and access can be deactivated/discontinued as appropriate.
14. Farewell and return of room keys, affiliate staff card, etc.