Health Safety and Wellbeing Committee

The Health, Safety and Wellbeing Committee (HSWC) is appointed by Court.  The Committee is mandated by Section 2(7) of the Health & Safety at Work (etc.) Act 1974 and recognised by the Secretary of State under Statutory Instrument 1977 No. 500 Health and Safety - The Safety Representatives and Safety Committees Regulations 1977.  It has the role of keeping under review the measures taken to ensure the effective management of the health and safety of employees, and also that of students, visitors, contractors and other persons who could be affected by the various work activities of the University of Glasgow or could, through their own work activity, adversely affect the health and safety of themselves and/or others.

One of its key objectives is the promotion of co-operation between management and employees in the development, implementation, monitoring and review of measures designed to minimise those risks at work which may impact on the health, safety and wellbeing of employees and other persons.

Committee remit

The mandate for the HSWC is as follows:

  • Fulfil the legal requirements of The Safety Representatives and Safety Committees Regulations 1977
  • Monitor
    • New health and safety law and regulations
    • Changes to the workplace, workforce, technology and working practices
    • The working practices and safety standards of University-appointed contractors
  • Approve University Health and safety policy and procedures
  • Approve the Health and Safety Action Plan
  • Review the Annual Health, Safety & Wellbeing Report
  • Monitor health and safety performance against legislation and University Strategies & Policies
  • Review :
    • Occupational injury and ill health statistics and trends
    • Health and safety training courses and attendee data
    • Work-related sickness absence data
    • Safety audit reports
    • Reports into serious incidents at work
    • Reports arising from inspections and/ or enforcement action by relevant Enforcing Authorities
    • Reports submitted by employee trades unions and partnership bodies.
    • Minutes and reports submitted by local health and safety committees within the colleges and non-academic services
    • Occupational Health activity reports
    • Reports from other relevant health, safety or wellbeing or as appropriate
    • The impact of health and safety communication and publications on health and safety performance
  • Make recommendations on improvement of health and safety performance and minimisation of occupational injury and ill-health as appropriate


The remit will include all  activities carried out by University of Glasgow staff and students regardless of location as well as work conducted by persons from other establishments who are invited to work on our premises. This remit extends to work-related travel, including call out travel, but excluding travel between home and the employee’s usual place of work during their normal contracted work hours.

Scheme of Delegation

The following details the delegated authority for HSWC and shows how it is placed in the overall University Scheme of Delegation with escalation to Court, advising other committees as required:

Area of Responsibility


Delegated Decision-Making Authority

Escalation To

Approve Health, Safety and Wellbeing related policies


Director of Health, Safety & Wellbeing


Business cases that impact health, safety or wellbeing policies


Director of Health, Safety & Wellbeing


Committee Membership

This is an executive led group with the following membership.       

  • Chief Operating Officer and University Secretary (Chair)
  • 5 x management representatives from the 4 Colleges and University Services
  • 8 x Trades Union appointed Safety Representatives
  • 2 x Students Representative Council (SRC) representatives
  • Executive Director of Estates
  • Executive Director of People & Organisation Development
  • Director of Health, Safety & Wellbeing
  • PA to Director of Health, Safety & Wellbeing (clerk)

In attendance:

  • Other University officers and advisors as required

Committee Member Responsibilities

Court has final accountability for health and safety.  Each committee member has a responsibility to:

  • Fulfil the legal requirements of The Safety Representatives and Safety Committees Regulations 1977
  • Aspire to best practice in the management of health and safety in the workplace
  • Approve University Health, Safety and Wellbeing policies, procedures and Action Plan
  • Openly and constructively challenge where the university does not meet its key criteria for health and safety regulations
  • Provide health and safety insight, scrutiny and challenge to the associated strategies, policies and business cases presented
  • Assess health, safety risk at an operational, programme and project level
  • Take ownership for specific actions and risks in the HSWC Action and Risk Logs. All actions and risks must have a committee member as overall owner
  • Ensure activity and behaviours embody the University’s values (click here for details)

Format and cadence

Meetings will be held quarterly and timetabled to enable minutes to be circulated to the next meeting of the University of Glasgow Court. Extraordinary meetings can be called by agreement through the Executive Members.


  • Health and safety performance reports
  • Local health and safety meeting minutes and reports
  • Changes to health and safety regulations, working practices and standards
  • Business cases that impact health, safety or wellbeing changes to the workplace, workforce, technology or working practices
  • Health & safety risk register
  • Cross university health and safety risk report (6 monthly


  • Updated health, safety and wellbeing policies
  • Annual Health, Safety & Wellbeing Report
  • Decision Log
  • Action Log
  • Minutes

Substitutions and Quorum

Substitutions may be made with prior notice given to the clerk.  There must be a minimum of 8 (excluding clerk) providing at least 3 management and 3 partnership representatives in attendance for decisions or approvals. In the event of a consensus not being reached, the convenor will escalate to Court.

Conflict of Interest

The HSWC will follow the UofG procedure for the management of any conflicts,  The procedure defines declaration of conflicts as a standard agenda item at the start of the meeting, the maintenance of a register of conflicts, and a process for managing all conflicts which are declared.