HESA Data Futures transformation programme

Published: 5 December 2022

The University is currently changing the way that we collect and return our student data

The University is currently changing the way that we collect and return our student data to Higher Education Statistics Agency (HESA). HESA are implementing a sector wide transformation programme to the student collection meaning that the University will need to adjust our business processes and systems. The core project teams within Planning, Insight & Analytics (PIA) and MyCampus Support Development & Infrastructure (MSDI) have started to test some of the new systems and processes through the BETA phase, which concluded at the end of November

Why is it changing?

Data Futures aims to enhance the quality and capability of data through a more efficient approach to collecting and disseminating data, in order to inform better decision making across the sector.

What is changing?

The key change is an increase to the frequency of returns required each year; we will transition from one collection each year to two collections by the 2024/25 HESA Student Collection. There are also changes to the scope and format of data we return to HESA, which will be introduced in the 2022/23 collection.

Why do we collect this data?

The University has a statutory requirement to collect and report data to HESA which enables statistical analysis by government departments, funding councils and other authorised users.  The data collected is is fundamental to funding, reputation and strategic decision making through the following areas:

  • League table rankings
  • Benchmark our key performance metrics against other institutions
  • Rating for environment profile in Research Excellence Framework (REF)
  • Government policy making and funding decisions
  • University strategy and policy for student experience e.g., NSS and Graduate Outcomes

The Project Teams will work with colleagues across the University to ensure data quality is optimised and our processes are aligned to meet the new requirements. Further information on why data is collected and how it is processed can be found within the quick links section.

Next Steps

The project team will be offering information sessions to relevant staff across the University. The sessions will cover; key milestones, specific changes and what affect this may have on existing processes. We will be in touch with colleges and services in the coming weeks to arrange these sessions.


If you have any questions, concerns or require further information on any of the above, please contact the team via planning@glasgow.ac.uk

First published: 5 December 2022