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Templates & Best Practice

As a Project delivery team, a key goal is to share and promote best practice. Below you’ll find templates and examples of key project deliverables to help you manage a successful project.

Project Initiation

DocumentTemplateBest Practice
Project Initiation Document PID_Template  
RAID log RAID_Template  
RACI log RACI_Template  
High Level Project Plan    

Additional Resources & Activities

  1. Project Benefits, should be defined and managed following the Benefits Guide
  2. Business Case templates and guidance can be found on the dedicated Finance pages

Reporting & Governance

Governance and reporting should align with the six weekly Programme Increment Planing cycle

DocumentTemplateBest Practice
Project Board Report Board_Report  
Fortnightly PI Dashboard  PI_Dashboard  
Project Board Terms of Reference (ToR) Board_ToR  
Project Board Paper Board_Paper  

Additional Resources & Acivities

  1. Corporate Governance - understand the project impact by reviewing the Corporate Governance site
  2. University Risk reporting - review the approach and process on the Risk at the University site

Design & Delivery

DocumentTemplateBest Practice
High Level Solution Design    
Test Plan & Approach    
Business Requirements    
Detailed Project Plan    
UAT Test Scripts    
Service & Support Plan    
Cutover Plan    
UAT Test Scripts    
Test Completion Report    

Additional Resources & Activities

  1. Change Request - follow the process & templates available on the Finance site
  2. Data Protection Impact Assessment - review the guidance on the Data Protection Office site 
  3. Equality Impact Assessment - review the guidance on the Equality & Diversity site
  4. Procurement process and guidance is detailed on the Procurement Office site
  5. User Experience - find useful resources on Designing the User Experience
  6. Information Security - review guidance on the Information Security site

Change Management

Our projects follow the Transformation Team Change framework, with this there are key deliverables that should be utilised for your project, including:

  1. Change Impact Analysis
  2. Stakeholder Analysis
  3. Traning Analysis

Visit the Change Framework pages to access these

Project Closure

DocumentTemplateBest Practice
Solution Transition Checklist     
Project Closure Report     
Service Catalogue    
Lessons Learnt    

Additional Resources & Activities

  1. Support Process - ensure any solution support is operational via the Helpdesk