Student Opportunities Hub

What is an internship?

Internships are time-bound, project based opportunities for UofG students to work alongside UofG staff and can take place in all areas of the university (Schools/Colleges/Departments). They should be no less than 6 weeks in length and can last as long as your project dictates. We can offer further guidance on this where needed. If the internship is taking place during term-time, the maximum hours per week a student can work is 20, so any internship project would need to reflect that. If the internship is taking place over the summer, students can work more than 20 hours.

How does it work?

The Student Opportunities team work alongside the central HR team to support you throughout the recruitment process when hiring a student intern. This is a streamlined and efficient process, following university guidelines, to find you the best candidate for your role through a fair and equal process.

Here is a short guide as to how this process works, please get in touch with us to discuss further. You can also view these steps on this Student Internship Recruitment Process flowchart (downloads automatically when clicked).

• Contact the Student Opportunities team (SOT) to discuss your internship idea
• Fill out your role specific details and send to your Local Resourcing Coordinator (LRC) to start the new staff checklist process
• Once the new staff checklist is complete, your internship will be passed to the SOT by your LRC
• SOT will add your role to the Student Opportunities Hub (SOH) and begin advertising
• Students apply directly on the SOH, once advertising period closes, SOT will conduct basic quality and screening checks before sending over eligible applications for you to shortlist for interview
• Complete the SOH shortlisting/interview request form and return to the SOT, who will coordinate interviews with students and issue your final interview schedule
• Conduct your interviews on confirmed date(s). Please note interview panels should be made up of 2 people, ideally with a gender balance, who have both completed the Recruitment and Selection training in full
• Once interviews are complete, email SOT with your completed interview assessment form and nominate your preferred candidate, SOT will send out an official offer
• After student accepts, SOT pass the candidate details back to your LRC who will progress with onboarding and confirm start date

 The Student Opportunities Hub supports a fair and equal recruitment and cannot process direct appointments for internships.

What is a part-time job?

For the purposes of the Student Opportunities Hub (SOH), a part-time job should be less than 20 hours a week and should be a role that the general student population can fulfill. This is where it differs to internships, which are more project and skills based. Part-time jobs can either be temporary, fixed term or permanent contracts.

How does it work?

Compared to internships, part-time jobs operate slightly differently within the SOH. We can support the promotion of your role, to attract more students to apply and help you find the best candidate. We can do this through placing the job advert on the SOH, advertising on social media and in our weekly student newsletter.

The recruitment process for these roles will follow the central HR processes, contact your Local Resourcing Coordinator (LRC) to get started. Once your role has been approved and is at advert, let the Student Opportunities team know and we can pick up the promotion for you.

Recruiting Casual Workers?

Casual workers are paid an hourly rate and are not legally defined as employees of the university. These roles suit short term, ad-hoc recruitment needs. For full details on what a casual worker is and the policies around recruiting this way, visit the Extended Workforce policy.

If you currently recruit students as Casual Workers, please also let us know and we can help promote your opportunity and get you the best pool of candidates to hire from.

It is your responsibility, when hiring a student intern or part-time worker, to ensure they will be paid correctly.

If you are paying your student via timesheets, please ensure you have set this up ahead of their employment starting. This will include having the correct timesheet approvers registered on HR Core as well as confirming your relevant budget and pay codes.

More information and resources can be found on the Finance Pay & Pensions webpages. Please note the payroll cut off for timesheets is usually around the 10th of the month. Timesheets submitted after the 10th will be processed and paid the following month.

What is a casual worker?

Casual workers are paid an hourly rate and are not legally defined as employees of the university. These roles suit short term, adhoc recrutment needs. For full details on what a casual worker is and the policies around recruiting this way, visit the Extended Workforce policy.

How does it work?

Similar to part-time jobs, we can support the promotion of your role, to attract more students to apply and help you find the best candidate. We can do this through placing the job advert on the Student Opportunities Hub (SOH), advertising on social media and in our weekly student newsletter.

The recruitment process for these roles is different to internships and part-time jobs, as it does not involve the central HR team. Casual workers are handled at local levels but can still benefit from interacting with the Student Opportunities team (SOT). Before looking to recruit a casual worker, you should read through the full policy. Once your role is at advert, let the SOT know and we can pick up the promotion for you.

If you need any additional support with the recruitment of your casual workers (including application receiving and interview arrangements), please do contact us and we'll be happy to discuss how we may be able to further assist.