Student Opportunities Hub Blue

The Student Opportunities Hub is a one-stop-shop for UofG staff to find student talent for internship projects and student friendly part-time/casual roles. Hiring a student offers a unique opportunity to gain valuable insights into the student mindset. By recruiting students, you access fresh, innovative ideas and benefit from their diverse skill sets. Additionally, you play a vital role in shaping their future career prospects by providing valuable work experience.

The Student Opportunities Hub makes it easy to recruit students by offering promotion, application form management, eligibility checks, and interview arrangements (depending on the type of role you're recruiting for).

Have a look at the different types of roles we support and get in touch with the Student Opportunities team to find out more about how we can help you find brilliant student talent for your department. 

Staff Testimonials

"Our student intern has been a fantastic addition to the project team. Working collaboratively, he was able to transform our qualitative research findings into creative, engaging digital stories that are accessible to a diverse range of audiences. His professionalism, technical skill and thoughtful engagement with the project aims brought fresh perspectives to how we share and apply research, demonstrating how mutually beneficial collaborations between students and academic projects can be." - Lisa Kelly, Senior Lecturer in Film & TV Studies

"I just would like to applaud the Student Opportunities Hub for the ease of which this position was advertised and how everything ran so smoothly."  - Jason Brown, Lecturer in Oral Sciences

"The Student Opportunities Hub team were so helpful throughout the whole process. We got a high standard of applications and we were able to offer several students different roles in the team. The intern we selected has been fantastic and has brought so much enthusiasm and creativity to the team. We were delighted to be able to extend her contract for another year. I would recommend the Hub to colleagues." - Tasha Quinn, Social and Digital Media Manager

"An absolutely amazing service from start to finish. The team were so helpful at answering any questions and providing reassurance throughout the process. Having the intern made such a lasting difference to our work especially student experience. Although we only had them for 8 weeks, the level of work and planning for the next couple of academic years has allowed us to give more to the student experience side of things that otherwise wouldn't have been possible. If we had the funds we would have offered a longer term position but extremely grateful for the time we did get, that again would have otherwise been impossible due to the funding streams within our centre." - Nicole Marshall, Glasgow Open Justice Centre Manager

"I've always had a great experience with the Student Opportunities Hub. Many thanks to the whole team for your excellent work and swift response and turn around times." - Kevin Leomo, College Community & Engagement Manager, College of Arts & Humanities

"It was a really great experience and will definitely use again. Makes the who process much more straightforward and easier to manage the responsibility of student interns." - Colette Mair, Senior Lecturer in Maths & Statistics

"Thanks for your work. It is very important to offer this type of internship - to the benefit of staff and students alike." - Tore Bernt Sorensen, Lecturer in Education

"Thank you very much indeed for your team's support in the hiring process - it is always a pleasure to work with you to employ really top class interns!" - Ashley Lewis-Cole, Learning & Teaching Strategy Manager

Internships

What is an internship?

Internships are time-bound, project based opportunities for UofG students to work alongside UofG staff and can take place in all areas of the university (Schools/Colleges/Departments). They should be no less than 6 weeks in length and can last as long as your project dictates. We can offer further guidance on this where needed. If the internship is taking place during term-time, the maximum hours per week a student can work is 20, so any internship project would need to reflect that. If the internship is taking place over the summer, students can work more than 20 hours.

How does it work?

The Student Opportunities team work alongside the central HR team to support you throughout the recruitment process when hiring a student intern. This is a streamlined and efficient process, following university guidelines, to find you the best candidate for your role through a fair and equal process.

Here is a short guide as to how this process works, please get in touch with us to discuss further. You can also view these steps on this Student Internship Recruitment Process flowchart (downloads automatically when clicked).

  • Contact the Student Opportunities team (SOT) to discuss your internship idea
  • Fill out your role specific details and send to your Local Resourcing Coordinator (LRC) to start the new staff checklist process
  • Once the new staff checklist is complete, your internship will be passed to the SOT by your LRC
  • SOT will add your role to the Student Opportunities Hub (SOH) and begin advertising
  • Students apply directly on the SOH, once advertising period closes, SOT will conduct basic quality and screening checks before sending over eligible applications for you to shortlist for interview
  • Complete the SOH shortlisting/interview request form and return to the SOT, who will coordinate interviews with students and issue your final interview schedule
  • Conduct your interviews on confirmed date(s). Please note interview panels should be made up of 2 people, ideally with a gender balance, who have both completed the Recruitment and Selection training in full
  • Once interviews are complete, email SOT with your completed interview assessment form and nominate your preferred candidate, SOT will send out an official offer
  • After student accepts, SOT pass the candidate details back to your LRC who will progress with onboarding and confirm start date

 The Student Opportunities Hub supports a fair and equal recruitment and cannot process direct appointments for internships.

Part-time jobs

What is a part-time job?

For the purposes of the Student Opportunities Hub (SOH), a part-time job should be less than 20 hours a week and should be a role that the general student population can fulfill. This is where it differs to internships, which are more project and skills based. Part-time jobs can either be temporary, fixed term or permanent contracts.

How does it work?

Compared to internships, part-time jobs operate slightly differently within the SOH. We can support the promotion of your role, to attract more students to apply and help you find the best candidate. We can do this through placing the job advert on the SOH, advertising on social media and in our weekly student newsletter.

The recruitment process for these roles will follow the central HR processes, contact your Local Resourcing Coordinator (LRC) to get started. Once your role has been approved and is at advert, let the Student Opportunities team know and we can pick up the promotion for you.

Recruiting Casual Workers?

Casual workers are paid an hourly rate and are not legally defined as employees of the university. These roles suit short term, ad-hoc recruitment needs. For full details on what a casual worker is and the policies around recruiting this way, visit the Extended Workforce policy.

If you currently recruit students as Casual Workers, please also let us know and we can help promote your opportunity and get you the best pool of candidates to hire from.

Payroll & timesheets

It is your responsibility, when hiring a student intern or part-time worker, to ensure they will be paid correctly.

If you are paying your student via timesheets, please ensure you have set this up ahead of their employment starting. This will include having the correct timesheet approvers registered on HR Core as well as confirming your relevant budget and pay codes.

More information and resources can be found on the Finance Pay & Pensions webpages. Please note the payroll cut off for timesheets is usually around the 10th of the month. Timesheets submitted after the 10th will be processed and paid the following month.

Casual workers

What is a casual worker?

Casual workers are paid an hourly rate and are not legally defined as employees of the university. These roles suit short term, adhoc recrutment needs. For full details on what a casual worker is and the policies around recruiting this way, visit the Extended Workforce policy.

How does it work?

Similar to part-time jobs, we can support the promotion of your role, to attract more students to apply and help you find the best candidate. We can do this through placing the job advert on the Student Opportunities Hub (SOH), advertising on social media and in our weekly student newsletter.

The recruitment process for these roles is different to internships and part-time jobs, as it does not involve the central HR team. Casual workers are handled at local levels but can still benefit from interacting with the Student Opportunities team (SOT). Before looking to recruit a casual worker, you should read through the full policy. Once your role is at advert, let the SOT know and we can pick up the promotion for you.

If you need any additional support with the recruitment of your casual workers (including application receiving and interview arrangements), please do contact us and we'll be happy to discuss how we may be able to further assist.

Funding

For internships, if you're looking for additional funding to help support your budgets (all roles must be paid), there are a couple of funding streams available at the university:

Team UofG Together Internship Fund

Funded through the Student Experience Strategy, the Team UofG Together Internship Fund will fund a number of internships across University Services, Colleges, and Schools, and within the Student Organisations (SRC, QMU, GUU, and GUSA). The role of the internships will be to support projects aimed at fostering student community, inclusion, and belonging within a specific area.

‌It will support projects that create opportunities for improved engagement between students, or that enhance the quality of the student experience in some way. They are particularly interested in projects that offer targeted support to disabled students, mature students, international students, commuting students, and widening participation students.

The fund covers around 3,000 hours in total, with colleagues permitted to apply for up to 300 hours of funded hours.

Applications for Round 2 of the funding are now closed. 

Learning and Teaching Development Fund

The LTDF is one of three Learning and Teaching funding schemes and is funded through the Learning and Teaching Strategy. The scheme supports developments in the practice of learning and teaching that will contribute to the enhancement of the student educational experience across the University.

LTDF projects provide a platform to test innovative, novel and practical ideas. The fund also looks to share and expand best practices amongst the UofG community and the wider HE landscape. All staff are eligible to apply, and funding can be used to employ student interns to support the delivery of projects. The fund offers a maximum of £3000 per project. The call for applications (UofG staff login required) opens every January and closes in May; funding begins on 1st August.

Application info

HR / P & OD contacts

If you're looking to hire a student for an internship or part-time job, the Student Opportunities Hub will do this in partnership with the university's central HR / P & OD teams. Students working in these roles (internships and part-time jobs) will be classed as employees and as such, need to be added to the central HR / P & OD systems.

The Student Opportunities team will advise you who you need to speak to from these teams and when, if you're not already aware. To help you with this, you can find a list of HR / P & OD contacts on their web pages.