Code of Conduct for Seminars
Seminars are a forum for the speaker to present their ideas and to allow other attendees to learn, as well as to contribute questions or comments. The aim of this code of conduct is to create an inclusive and productive environment that fosters the exchange of ideas, which is free of harassment and discrimination, and where all participants feel that their presence is welcome and their contributions are valued.
- Allow presenters time at the beginning to frame their talk without interruption. Seminar convenors should consider whether it is necessary to adopt a “5-minute rule” that allows only brief clarifying questions during this initial period, especially when PhD students are presenting.
- All attendees should treat speakers and other attendees with respect and consideration, and appreciate how power and status affect how people express themselves and interpret what is said. This is important to consider, especially when speakers are PhD students, job candidates, and early-career researchers.
- Share the floor. Please remember that seminar time is a scarce resource. If you have not had a chance to read the paper beforehand, try to determine whether the paper addresses your question before you ask it. If you have already asked several questions, allow time for others to contribute. Listen carefully to others' questions to avoid repeating a question already asked.
- Raise your hand to indicate that you wish to ask a question or contribute to the discussion. This avoids interrupting the presenter mid-thought and allows the presenter to manage the discussion. If the presenter doesn’t see someone’s hand, the convenor can intervene to point it out.
- A question or comment often leads naturally to some back-and-forth exchange with the speaker. But if you remain dissatisfied with a response, do not hold up the seminar. Instead, allow the presenter to move on and follow up with your question after the seminar.
- Make every effort not to interrupt or talk over the presenter or another participant.
- Avoid discussions with other attendees during the presentation, as they can distract the presenter and others in the audience.
- Strive for fair and equal treatment. Many studies suggest that women are more likely than men to be interrupted in seminars. The same may be true for softer-spoken participants regardless of gender.
- The seminar convenor is formally responsible for the seminar. Seminar convenors should be prepared to call on an overlooked raised hand, return the floor to the presenter, or remind audience members of the school’s expectations regarding their conduct. Senior faculty presenters should also be mindful of this code of conduct and support the seminar convenor in ensuring it is followed.
