Privacy Notice

The University of Glasgow will

  1. Collect and process your personal information for:
    • administering and managing Memberships and Membership applications;
    • processing your use of the Facilities (for example, entrance statistics); and
    • health and safety reasons (for example, we need an image of you to ensure your Membership card corresponds to the correct holder of the Membership).
      • For all members, we will use the following personal information for the above purposes:
        • Name
        • Sex
        • Date of birth
        • Address
        • Telephone number(s)
        • Email address
        • Image
      • If you are a UG Student, in addition to the above personal information, we also automatically receive the following information from My Campus:
        • academic career information (this includes whether you are part time or full time, graduate status, form of study, degree type and qualification pursued and year of study);
        • disability information;
        • ethnicity and nationality information.
        Please note, your academic career information is not used by UGS for any purpose. We use your disability, ethnicity and nationality information as part of our internal UG reporting requirements (for example, to prepare equality impact assessments).
      • If you are a UG staff member, in addition to the above personal information, we also automatically receive from UG's IT system your academic affiliation (for example, whether you work for admissions or the School of Humanities in Archaeology). As above, this information is not used by UGS for any purpose.
  2. Operate CCTV and similar equipment throughout the Premises to monitor safety and security.

The collection and processing of the above noted personal data is a requirement of your Membership contract with UGS. Your data will not be shared with third parties outwith UG without your consent.

Each of the above processing activities will be undertaken as permitted by and in accordance with all applicable data protection laws and regulatory requirements (including but not limited to the Data Protection Act 1998, including any subsequent amendments, and the General Data Protection Regulation).

If you have any concerns regarding the handling of your personal data, please notify the UG Data Protection & FOI Office in the first instance.