Financial aid

Financial aid

About the Student Financial Aid Team

About the Student Financial Aid Team

The Student Financial Aid Team are responsible for the management and administration of approximately £37 million of funds each year that are provided to University of Glasgow students from a variety of sources including the UK Government and United States Department of Education.  Student Financial Aid is a small team comprising of five members of staff working a mixture of full-time, part-time and term-time hours within the University of Glasgow Registry.

As well as administering the funds detailed below the team also manage the weekly and monthly BACS run processes, which facilitates payments to funded students via the MyCampus system.  A typical monthly BACS run provides over £1.5 million of funding to University of Glasgow students.

The funds available via the Financial Aid Team are intended to benefit as many of our eligible students as possible and allow them to complete their studies at the University of Glasgow.  In academic session 2016/17, the Financial Aid team organised the provision of financial support and funding to over 4,000 students.

Historical Hardship Fund and Discretionary Fund figures.

Full information on funding available via the Financial Aid Team is detailed below and our contact details listed above, should you have any enquiries.

The Student Representative Council Advice Centre can assist students with budgeting, managing their money and also often help students to negotiate repayment plans for debts with creditors including the University.

Stipend Payments

If you are due to receive payments via MyCampus Financial Aid from the University of Glasgow, you should enter UK bank details in MyCampus (pdf).

If you do not enter UK bank details on to your MyCampus account, payments will be delayed.  Please see the Student Stipend Calendar for further information.


Crisis loans

Eligibility

All students registered on a degree programme are eligible.

How to apply

Crisis loans may be provided to students calling in person for a brief interview with a member of the Student Financial Aid Team in the Fraser Building, 1400 - 1600 Monday to Friday.

Please bring your student ID card and any supporting documentary evidence, i.e. bill to which the financial emergency relates.

Please also bring a printed mini-statment from your bank account.  These are available from the ATM on level 1 of the Fraser Building.

Available support

A small amount of cash may be given as a loan. It is only paid out if you can demonstrate ways of paying it back.

The manner in which this loan will be paid back shall be discussed with a member of Financial Aid Team.

If you have an outstanding crisis loan and have not repaid by the agreed date, no further loan will be issued to you.

Enquiries

If you have any questions about crisis loans please contact reg.finaid@admin.gla.ac.uk

Dumfries Campus Students please contact Dumries Student Services: studentservices-dumfries@uws.ac.uk.


Discretionary & Childcare funds

Eligibility

In order to apply for a grant from the Discretionary or Childcare Funds you must:

  • Be a full-time or part-time (studying minimum 60 credits) UK Home undergraduate or postgraduate student, and
  • Be in receipt of your full student loan entitlement (if eligible)

However, the available funds are limited and we advise applicants to submit completed applications as soon as possible after the start of the academic year.

It is difficult to say in advance the amount of grant that will be awarded. However, the total amount awarded is unlikely to meet all needs and is not intended to be a student's primary source of income. All awards will be paid in 3 instalments: 1st instalment paid upon application approval; 2nd in Jan; 3rd in March.

Please note, before paying instalments for childcare costs we will check with your childcare provider(s) that your child(ren) are still receiving childcare from them. Only then will we release payment to you. It is your responsibility to pay your childcare provider directly. 

Discretionary Fund

Accommodation Costs

Grants for accommodation costs will only be made to you if you are living in:

  • Your own home,
  • Accommodation rented from a private landlord,
  • A Council/Housing Association,
  • Accommodation sub-leased from the University, or
  • The University residences.

Support will not be provided for particularly low accommodation costs.

Disability

You may be eligible if you have additional costs arising from a disability which are not already met by a grant awarding agency.

Mature/Independent Student Premium

You may be eligible to receive an additional premium from the fund if:

  • You are 25 or over on the first day of the current academic year of your course, or
  • You are under 25 but have been granted independent status by your funding agency and are experiencing hardship

You will not be considered as a mature student if you receive any Young Students Bursaries or allowances.

Students on part-time undergraduate degree programmes

As well as being eligible to apply to the Discretionary Funds under any one of the above categories, part-time students only may also be eligible for limited support towards course and travel costs. You must be studying 60 credits or more.

Childcare fund

Registered/Formal childcare costs/Lone parent childcare grant

Grants can be made towards registered or formal childcare costs which are not covered from any other source for undergraduate and PGDE students in receipt of SAAS tuition fee funding.

Additional eligibility information

Student Awards Agency for Scotland (SAAS) provides Discretionary Funds to institutions. Guidelines issued by SAAS suggest that where a student is eligible to take out an SLC loan and has not done so then it would be reasonable to conclude that his or her circumstances were not sufficiently difficult to warrant assistance from the Discretionary or Childcare Funds.

Any student eligible to apply for a loan is required to produce documentary proof of their full student loan entitlement when submitting an application form. It will also be assumed that any assessed parental contribution is received in full unless a letter is provided detailing contrary circumstances.

Who is not eligible?

  • International Students (excluding EU students who have been ordinarily resident in the UK prior to starting their course and who are in receipt of the full student loan entitlement - if eligible)
  • Young, UK students who live in their parents' home during term-time and have no dependants
  • Students who have not taken out their full SLC student loan entitlement (if eligible)
  • Students who are in receipt of an NHS Bursary (Nursing and Midwifery students)

How to apply

Fill in an appropriate application form from list below and return your completed application along with ALL relevant documentary evidence to Registry, Financial Aid Team on Level 2 of the Fraser Building for processing. It can take up to 4 weeks to process your completed application, especially during busy periods e.g. start of academic year.

APPLICATION FORM GUIDANCE NOTES
HEI Discretionary and Childcare Fund Application Form 2017/18 HEI Discretionary and Childcare Fund Guidance Notes 2017/18
Dumfries Campus HEI Discretionary and Childcare Fund Application Form 2017/18

Dumfries Campus HEI Discretionary and Childcare Fund Guidance Notes 2017/18

 HEI Discretionary and Childcare Fund Income and Expenditure Calculator - Complete, print and attach to your application prior to submission.

Changes of financial circumstance

If your financial circumstances significantly change please contact a member of the Financial Aid Team to discuss your situation.  Each case is considered on its individual merits at the time of application however previous applications (whether successful or not) will be taken into consideration.

Being re-assessed is not a guarantee of further funds.

If you disagree with the decision reached you are entitled to request a review of your application. Reviews are handled by email: reg.finaid@admin.gla.ac.uk.

How to request a review

Request a review of your application in writing, clearly stating the grounds for appeal and, where appropriate, supplying additional documentary evidence to support the review process. All requests for review must be received within 14 days of the date of the original decision letter. The review process can take up to two weeks.


Nursing & Midwifery Discretionary Fund

Eligibility

In order to apply for a grant from the Nursing & Midwifery Discretionary Fund you must:

  • Be a full-time or part-time (studying 60 credits or more) UK Resident student studying for a pre-registration Nursing/Midwifery University of Glasgow degree.
    and
  • Be in receipt of your full bursary entitlement.

However, the available funds are limited and we advise applicants to submit completed applications as soon as possible after the start of the academic year.

It is difficult to say in advance the amount of grant that will be awarded. However, the total amount awarded is unlikely to meet all needs and is not intended to be a student's primary source of income. All awards will be paid in 3 installments: 1st installment paid upon application approval; 2nd in Jan; 3rd in March.

Please note, before paying instalments for childcare costs we will check with your childcare provider(s) that your child(ren) are still receiving childcare from them. Only then will we release payment to you. It is your responsibility to pay your childcare provider directly. 

Discretionary Fund

Accommodation Costs

Grants for accommodation costs will only be made to you if you are living in:

  • Your own home,
  • Accommodation rented from a private landlord,
  • A Council/Housing Association,
  • Accommodation sub-leased from the University, or
  • The University residences.

Support will not be provided for particularly low accommodation costs.

Disability

You may be eligible if you have additional costs arising from a disability which are not already met by a grant awarding agency.

Mature/Independent Student Premium

You may be eligible to receive an additional premium from the fund if:

  • You are 25 or over on the first day of the current academic year of your course, or
  • You are under 25 but have been granted independent status by your funding agency and are experiencing hardship

You will not be considered as a mature student if you receive any Young Students Bursaries or allowances.

Students on part-time undergraduate degree programmes

As well as being eligible to apply to the Discretionary Funds under any one of the above categories, part-time students only may also be eligible for limited support towards course and travel costs. You must be studying 60 credits or more.

Dependant Child(ren)/Registered Childcare

Students with dependant child(ren) or who have dependant child(ren) who are in registered childcare but cannot access the Childcare Fund.  Grants can be made towards registered or formal childcare costs which are not covered from ANY other source.  Students will be expected to have applied for the childcare element of Tax Credits if eligible.  Students should also have applied for the NHS Dependants’ Allowance, Single Parents Allowance and Childcare Allowance for Parents, if eligible.

Additional eligibility information

Student Awards Agency for Scotland (SAAS) provides Discretionary Funds to institutions. Guidelines issued by SAAS suggest that where a student is eligible to take out an NHS Bursary and has not done so then it would be reasonable to conclude that his or her circumstances were not sufficiently difficult to warrant assistance from the Nursing & Midwifery Discretionary Fund.

Any student eligible to apply for a bursary will therefore be required to produce documentary proof of their full bursary entitlement when submitting an application form. It will also be assumed that any assessed parental contribution is received in full unless a letter is provided detailing contrary circumstances.

Who is not eligible?

  • Students not registered and studying for a pre-registration Nursing & Midwifery degree at the University of Glasgow.
  • International Students (excluding EU students who have been ordinarily resident in the UK prior to starting their course and who are in receipt of the full student loan entitlement - if eligible)
  • Young, UK students who live in their parents home during term-time and have no dependants
  • Students who have not taken out their full NHS Bursary entitlement (if eligible)

How to apply

Fill in an appropriate application form from list below and return your completed application along with ALL relevant documentary evidence to Registry, Financial Aid Team on Level 2 of the Fraser Building for processing. It normally takes up to 4 weeks to process acompleted application.  During busy periods e.g start of academic year application processing times may be longer.

Nursing & Midwifery Discretionary Fund Application Form

Nursing & Midwifery Fund Guidance Notes

Please note students are encouraged to apply as early in the academic year as possible as applications are processed on a first come, first served basis. The funds will close on 25th May (or earlier if all funds have been allocated/spent before this date) for academic year 2017-18. 

Changes of financial circumstance

If your financial circumstances significantly change please contact a member of the Financial Aid Team to discuss your situation.Each case is considered on its individual merits at the time of application. However, previous applications - whether successful or not - will be taken into consideration.

Being re-assessed is not a guarantee of further funds.

If you disagree with the decision reached you are entitled to request a review of your application. Reviews are handled by email: reg.finaid@admin.gla.ac.uk

How to request a review

Request a review of your application in writing, clearly stating the grounds for appeal and, where appropriate, supplying additional documentary evidence to support the review process. All requests for review must be received within 14 days of the date of the original decision letter. The review process can take up to two weeks.


Hardship fund

The University Hardship Fund is an endowment fund which provides limited funds to assist registered students of the University who, due to circumstances beyong their control, are experiencing genuine hardship, which is detrimental to the successful completion of their studies. Students should exhaust all other resources available to them before submitting an application.

The fund will not provide ongoing support to any single individual.

Eligibility

Registered students of the University of Glasgow, with the undernoted exceptions are eligible for support.

Who is not eligible:

  • Students registered for a degree at the university but studying at an associated institution such as the Glasgow School of Art and the Scotland's Rural College
  • Students entering the university under the Junior Year Abroad Scheme or other exchange schemes
  • Home (UK) students who are registered as 'writing up' or 'exams only' are also not eligible to apply
  • Postgraduate students registered on a one year Masters Degree Programme will only be considered by the Committee in the most exceptional circumstances

Applicants who have received assistance from other funds may still be eligible for funding.

Applicants who have received support from the University Hardship Fund in a previous academic session will only be eligible for additional support under exceptional circumstances, as judged by the Financial Aid Team and University Hardship Fund Committee.  Mismanagement of personal finances would not be deemed sufficient reason for a second funding application.

How to apply

Collect an application form from one of the following locations:

  • The Financial Aid Team, Registry, Fraser Building
  • The International Student Welfare Adviser (Fraser Building)
  • Student Services (Dumfries Campus)
  • The SRC Student Welfare and Advice Centre
  • The School of Veterinary Medicine

Discuss your situation with your Advisor of Studies/Supervisor/Honours Convenor (Arts honours students only). Give them a completed application form with a copy of the Notes Of Guidance and the report form, together with any documentary evidence to support your application.

If you are an international student, you should firstly contact the International Student Support Team based in the Fraser Building to discuss your situation.

Once your application is submitted, together with all supporting documentation, you may be asked to appear before the Committee, which meets at regular intervals. The purpose of the interview is to allow you an opportunity to provide additional information and to assist the committee in reaching a decision on the application. The interview panel will normally be two people from the Committee and a representative from the Registry.

You will receive information of the outcome within a week, via an email sent to your University of Glasgow email account.

Available support

If the Committee decides to make a payment, this will be made as a grant.

Further information

This is not a scholarship or a compensation fund. It does not enable students to embark on a course of study or assist those who have made inadequate financial provision for their course of study. It does not provide ongoing support for an individual student.

Please note that an award from the Committee required to clear a particular debt will require documentary proof that the debt has been paid.

The University of Glasgow Hardship Fund is not available:

  • To pay tuition fees
  • To provide field course expenses, or conference expenses
  • To provide assistance during the Christmas and Easter vacations (limited support may be available during the summer, but the Committee does not meet in August)
  • To provide funds to meet the costs of writing up and binding a thesis
  • To pay graduation expenses
  • To provide funds for students who are required to register beyond the minimum period of study for a degree
  • The loss or theft of personal belongings unless the student can demostrate that this has caused genuine hardship
  • To clear debt accrued prior to commencing studies at the University  of Glasgow

Part-time fee grant

The part-time fee grant is administered by SAAS (Student Awards Agency for Scotland) and provides help each year towards the cost of tuition fees.

This grant scheme will pay fees pro-rata based on the number of credits you are undertaking for part-time students studying 30-119 credits at a Scottish institution. 

How to apply

An application only counts towards a year of the course. You must apply annually and submit a new application for each year of study. Applications must be with SAAS no later than six months after your course starts.

Download an application form from the SAAS website

 Application procedure

  • When you have enrolled on all courses for the full academic year and completed your application, please submit the full application to Registry Student Financial Aid Team in the Fraser Building for endorsing.
  • If you are studying courses with Centre for Open Studies you should submit forms to Information Office in St Andrews Building.
  • We will verify the amount of credits you are enrolled for using your student MyCampus record and endorse the form. Please ensure that you are enrolled for all course credits for the full academic year before you submit your application to us.  If you enrol on further credits at a later date you will be liable for additional tuition fees.
  • You will be contacted within 5 working days via student email when the application is ready for collection. If you require the application to be returned by post, please provide an S.A.E.
  • You are responsible for submitting your full application with required documentary evidence to SAAS within 6 months of the course start date.
  • SAAS aim to process applications within 21 days of receipt. Successful applicants will receive an Award Notice confirming the fee amount covered by SAAS. If you have not received your Award Notice within 28 days, please contact them for an update.
  • If SAAS decline your application for any reason, you will be liable for the full costs of any outstanding tuition fees.
  • If you have any questions regarding your application, please contact SAAS directly on 0300 300 3137 or parttimefeegrant@scotland.gsi.gov.uk  

Contact details

Registry

Telephone: + 44 (0)141 330 8778/2216 Email: reg.finaid@admin.gla.ac.uk

Centre for Open Studies:

Telephone: +44 (0)141 330 1835 Email: openstudies-enquiry@glasgow.ac.uk


Entrance bursaries

English/Welsh/Northen Irish Students starting in session 2011 - 12 or before who have been awarded a maximum maintenance grant by Student Finance, are eligible to receive a bursary payment of £320. The maximum amounts for the maintenance grants are as follow:

  • English students - £3110
  • Northern Irish Students - £3475
  • Welsh Students:
    • if you started your course in 2011/12 - £5780
    • if you started your course in 2010/11 - £5161

How to trigger this payment

If you are eligible for this payment, you must provide a copy of your full Financial Notification letter from Student Finance England, Wales or Northern Ireland showing the bursary award.

Please write your student ID number and the word 'BURSARY' at the top of the copy letter.

Drop this letter into the Student Financial aid post box (which is marked for HEI Discretionary application forms) on Level 2 of the Fraser Building, 65 Hillhead Street, University of Glasgow, G12 8QQ.


Professional & Career Development Loans (PCDL)

The Learner Provider Number for the University of Glasgow: 7216.

We are a Professional and Career Development Loans registered Learning Provider, registration number 7216.

A Professional and Career Development Loan is a commercial bank loan that you can use to help pay for work-related learning.

For further information on financial assistance to support your learning, please visit the GOV.UK website or contact the National Careers Service on 0800 100 900.

Applying for your Professional and Career Development Loan (PCDL)

You can apply for a Professional and Career Development Loan prior to and throughout the duration of your course of study.

View the Professional and Career Development Loan application process information.

Signing forms

  • If your application for a Professional Career & Development Loan is successful, this must be countersigned by a member of the Registry Student Financial Aid Team to confirm that you are a registered student of the University.
  • We cannot certify Professional Career & Development Loan application forms until after you have academically registered at the University. Registration instructions are normally available mid-August.
  • When you have academically registered, please call into the Fraser Building with the full application form and ask to speak with a member of the Financial Aid Team at Student Services desk or, if this is not possible, please contact the Financial Aid Team on 0141-330-2216/8778 or at reg.finaid@admin.gla.ac.uk to make alternative arrangements.
  • You will be contacted via student email when the application is ready for collection and it is your responsibility to return it to the bank.
  • If you are applying for funds to cover some/all fees, please notify the Financial Aid Team when you hand in your full application for signature. Failure to do this may result in the funds being returned to the bank, and you being liable for the full cost.
  • When you receive the fee payment schedule from the bank, please forward a copy to the Financial Aid Team.
  • If you are applying for assistance towards fees and the bank rejects the application for any reason, you will be liable for the full costs of any outstanding fees. 

Important:

Any amount awarded for fees will be paid direct to the University for the Financial Aid Team to apply to your student record.

We will not apply the tuition fees to your student record until we have seen the full application form. This is to ensure that the Financial Aid Team apply the correct tuition fee amount to your record.

To fully register (i.e. academic & financial) you are required to make a tuition fee payment. This means that if you are taking a Professional and Career Development Loan, then this must be fully approved at the time of registration, otherwise you will need to make the initial payment up front in order to fully register.

 


Student Loans Company (SLC) Information and Frequently Asked Questions

How do I get paid?

Sign and return your loan paperwork to Student Finance/SAAS.

Enter your Student Support Number (13 characters) from your loan paperwork on MyCampus when completing registration.

The University of Glasgow will confirm your registration to the SLC, who will release your maintenance loan.

When will I be paid? Payment dates will be listed on your loan paperwork but depend on the confirmation of registration.
My maintenance loan payments are incorrect. Contact Student Finance or SAAS.
I am repeating a year of study, what do I do?

Create a support call via your MyGlasgow page providing as much detail as possible and assign to the Financial Aid team within the Registry.

The Financial Aid team will then submit a Change of Circumstance request on the SLC system to update your loans.

If you are repeating on an Exams Only basis you are not eligible for Student Loans.

If you are repeating on a part time basis you may not be entitled to Student Loans, depending on the circumstances.  For example, if you are only enrolled on semester 2 courses you may only be eligible for loans for that part of the year.

Student Finance has told me the University needs to submit a Change of Circumstances. Create a support call via your MyGlasgow page providing as much detail as possible and assign to the Financial Aid team within the Registry.
The University has contacted me regarding a tuition fee debt but I have a fee loan from the SLC.

Make sure your 13 character Student Support Number is recorded on MyCampus.

Check your loan paperwork and MyCampus fees to ensure you have loans for the full fee.

Create a support call via your MyGlasgow page providing as much detail as possible and assign to the Financial Aid team within the Registry.


I was supposed to be overseas for the full year but have returned early.

Please notify your course admin contact, financial aid team and MRIO Go Abroad team via email.

Please note your fees for the year will increase if you return early however these can normally be covered by an SLC tuition fee loan if you notify the financial aid team.

I want to withdraw from my studies.

Please liaise with your advisor of studies and course admin contact and submit a formal withdrawal request.

Please consult the refund policy for information on your tuition fee liability in event of a withdrawal from studies.


I am transferring to the University of Glasgow from another University.

Make sure your 13 character Student Support Number is recorded on MyCampus. 

Create a support call via your MyGlasgow page asking for a Transfer In Change of Circumstances to be submitted to the SLC.  Assign to the Financial Aid team within the Registry.

I am transferring to another University and leaving the University of Glasgow. Please follow the withdrawal process as above and ask your new University to submit a Transfer In Change of Circumstance via the SLC portal.

When creating a support call via MyGlasgow please include your name, student number and SLC student support number (13 characters).