Zoom security

The UofG Zoom service is for University teaching and general use in work and study. To keep yourself and others safe you must follow these steps:

  1. Make sure that the Zoom app is up to date on all your devices by accepting auto-updates or regularly checking the App/Play store.
  2. Only share the invite link with participants you trust - don’t  post it publicly
  3. If you would like to host a public webinar then please contact the Helpdesk
  4. Make sure all participants are aware if the meeting is recorded.
  5. Be wary of malware or phishing attacks pretending to be Zoom and other popular apps Further information about email security.
  6. If the meeting is highly confidential or sensitive, use UofG Microsoft Teams.

Note: Consumer/free Zoom accounts are not secure. Do not use for University activity.

Best practice for online meetings, events, and seminars :

  • Don’t post photos on social media that reveal your meeting ID as others could join
  • Set a meeting password so only authorised people can join
  • Avoid using your personal meeting ID as this never changes
  • Consider using the Zoom waiting room to admit guests when you are ready
  • Hosts and co-hosts can quickly remove a participant and prevent them re-joining
  • Check your surroundings for what others will see when your web camera is on
  • Don’t allow others to control your screen
  • Recording needs a lawful basis and appropriate data retention

Zoom also provides further tips on how to keep uninvited guests out of your Zoom meeting.