Digital Signage Service
Submit your content for distribution to screens across campus, the signage owners decide whether to add the content they receive.
1) Ensure your content meets the University's acceptable use policies
2) Ensure your content meets the image and video requirements detailed below
3) Ensure your content adheres to the Digital Signage Policy
4) Email your image file to firstname.lastname@example.org - with a start and end date
Content is distributed on Mondays, the deadline for submission is the end of Friday
Services for system owners
Contact email@example.com for advice on:
- Displaying content
- Purchasing a digital signage system
- Training and support for system set-up
- To be added to the weekly content email
All images should be:
- 3840 x 2160 (4K images are standard)
- jpg or png
The images you use must not contain any copyright-protected material that you don’t have approval from the rights holder to use.
Make sure you have a border around your image content, placing text near the edge of your image means it may not display correctly on screens.
QR Codes - keep QR codes away from the edge of the screen, they may be obscured by other objects on the signage layouts.
Amount of text
Text should be kept to a minimum. Your image may only be displayed for 10 seconds to an audience who are in transit.
If you’re promoting an event, then it’s important to ensure your call to action is clear and unambiguous. If you use a URL on your image, it should be as short as possible, avoid including 'http://www'. You can also use a free URL shortening service like bit.ly.
Make sure the text you use in your image is a sans-serif font, i.e. Arial, Swiss, Calibri, etc. Do not use decorative or serif fonts, i.e. Times New Roman, this will result in text that is hard to read and not accessible for people who may be visually impaired.
Ensure the text is contrasting against any background colour or image used. If there is poor contrast between text and background, your signage will be difficult to read and inaccessible to visually impaired people.
Use of appropriately scaled images
Images should be landscape, do not use vertical or portrait images as these leave borders on either side of the image.
Do not use poor-quality images or stretch smaller images in order for them to fit the dimensions of the screen. This will result in a pixelated image and an incorrect aspect ratio.
- 4K quality (3840 x 2160) is the default
- Minimum 1920 x 1080 resolution
- 30 - 60 seconds is the maximum recommended length
- Audio cannot be played
- Videos must have captions
- Formats accepted - QuickTime, WMV, MPEG4
If you have any questions about video, please get in touch firstname.lastname@example.org.