Departmental Objectives
The Finance Office aims to deliver superior service & support to its large & complex customer base across the University.
The primary objective for the Finance Office is to ensure that the University financial performance is delivered & sustained, and that the decision-making processes delivers best value across the University. This is delivered via a number of areas of focus:
- Support of our customer base in the use of financial information through specialist advice & expertise (Capital & Project Appraisal, Pensions, Insurance, Procurement, Research Funding, VAT, Corporation Tax)
- Effective financial reporting and review processes
- Risk identification & mitigation processes
- Cash management & maximisation
This is underpinned by the delivery of efficient & effective transaction processing through an integrated system solution with University wide standardised processes.
Payments - Invoices, Sundry Payee Forms, etc
When will my invoice, sundry payee form be paid?
Answer: Standard University payment terms are 30 days from the date of invoice or from valid sundry payment request receipt by the Accounts Payable team.
Payment runs are processed weekly, each Wednesday, for both domestic and international payments which are paid via bank transfer. Beneficiaries should receive their payment the following Monday, except when this is a bank holiday when it would be the next available working day
Can the University make payment in foreign currencies?
Answer: Yes, both supplier records and one off sundry payments can be made in foreign currency, however, there is a restriction on currencies we can pay in
Foreign payment forms can be found here: - Download a Form
New Supplier Process – New Supplier Process
Cash and Cheques
Where do I send cheques for income received on behalf of the University of Glasgow?
Answer: All cheques are to be sent to the accounts receivables department with remittance advice and confirmation of which invoice or student record the cheque is to be allocated against
If I receive a cheque payable to myself, can I endorse the cheque over to the University?
Answer: No. As of the Cheque Act 1992, the Bank cannot accept cheques payable to individuals and endorsed over to the University if they are crossed and marked account payee only or not transferable. You will either have to bank the cheque into your own bank and issue the University with a cheque or return to the person paying the cheque and ask them to reissue in the name of the University of Glasgow.
Can the University accept cheques in foreign currency?
Answer: Yes. The University will accept cheques in euros and US dollars, provided the sales orders/invoices have been raised in those currencies – there are a small number of sales order/invoice exceptions that are required to be pre-approved, and are subject to foreign currency conversion
A bank draft drawn on a British Bank in sterling is the most suitable method of payment from foreign countries as we will receive the full value of the cheque
We only accept Student Fee payments in GBP
Can the University accept payment by credit card?
Answer: Card terminals are available in some departments to support high volume day-to-day operational payments, however, general online payments are currently not possible and is something the University is exploring as we look to update our payment acceptance solutions.
Students can pay their fees online via their student centre.