PDFs

Documents like PDFs make your content harder to find, use, and maintain.  It can be difficult for users to customise them for ease of reading, and often they do not work very well with assistive technologies like screen readers.

To create an accessible PDF:

  1. Create an accessible Word document  
  2. Export as PDF/XPS
    • Select File ->Export -> Create PDF/XPS
    • Under Options ensure Document structure tags for accessibility is selected
    • Choose your save location then select Publish

See also

Creating PDF guidelines from Adobe

Scanned documents

Scanned documents are images and the text within them is not accessible. Use Adobe Acrobat to run Optical Character Recognition (OCR) on the PDF.

You can also use OneNote in Office365 to copy text from an image and paste it elsewhere. Use this to help you add alternative text or an accompanying text description to a scanned image.

Blackboard Ally

When you upload a PDF document to Moodle, Blackboard Ally will check the accessibility of your document and provide guidance on how to fix any accessibility issues. Blackboard Ally will also provide alternative formats for PDF documents.