Accessibility Checker

If you are using Excel for Office 365 you can run the Accessibility Checker before sharing your spreadsheet.

Select the Review tab then Check Accessibility.

Check accessibility on review ribbon

Blackboard Ally

Blackboard Ally does not currently check Excel spreadsheets in Moodle for accessibility issues or provide alternative formats for Excel spreadsheets in Moodle. 


Accessibility tips

General guidance in order to make your spreadsheets accessible to a wide audience.


  • Structure your document using Heading 1, Heading 2, etc, don't use bold to mark up content
  • Merge cells to make headings clearer
  • Name your worksheets
  • Add metadata to your spreadsheet
  • Use a contrast checker to avoid colors that cause an issue with colour blindness, red/green and blue/yellow combinations

Excel tables

If you are using your Excel data as a table for example by pasting it into Word or PowerPoint

  • Select your data and format as a table (from the Home ribbon)
  • In the table properties make sure your table has a header row and first column


Add meaningful hyperlink text. Links should convey clear and accurate information about the destination. 

For example, instead of linking to the text Click here, include the full title of the destination page.


  • Include alternative text with all visuals 
  • In the alt text briefly describe the image and mention the existence of the text and it's intent
  • Avoid using text in images as the sole method of conveying information. If you must use an image with text in it, repeat that text in the document.