Employers privacy notices

Privacy notice for employers using Glasgow Careers

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to your booking to attend a recruitment fair, employer related activity or advertising vacancies. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, company or organisation and contact details in order for you to book and confirm your participation at a recruitment fair, other activity or to advertise your vacancies. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: legitimate interest.

To deliver a service that meets the strategy and vision of the University of Glasgow and the mission of the Careers Service we have ascertained that the use of your data is legitimate. We have also considered your reasonable expectations on receiving information about the services that we provide to you and how this enables your connection with our students and this also meets legitimate use.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal and Campaign Monitor who we send our email newsletters with.

Data that we share with GTI Media and Campaign Monitor meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the university until 2 years after your last interaction with Glasgow. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact the Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Privacy notice for employers attending careers fairs or events

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to the (name of fair or event) for the purpose of being used to promote the University. This privacy notice will explain how the University will process your personal data.

Why we need it

We are collecting your basic personal data in order to promote the University for marketing and promotional purposes in the ways which are specifically detailed and consented to in the accompanying signed and dated media consent form which will be sent to you. We will only collect data that we need in order to fulfill and oversee this.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: consent.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the UK, or by its five approved external design agencies – d8, Tangent, Cactus, Alphagraphics, Room for Design.

The university has the right to edit any comments/testimonials for the purposes of correcting grammatical, spelling, punctuation and formatting without altering the viewpoint and nature of the original text.

How long do we keep it for?

Your data will be retained by the university for up to 3 years. After this time, data will be securely deleted. However, you understand that some images, recordings or written comments may be kept permanently once they are published and be kept as an archive of university life.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

As we are using consent as the legal basis to process your personal data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact the Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Privacy notice for employers advertising a vacancy on the Student Job Hub

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to advertising a vacancy with your organisation via our Student Job Hub. This privacy notice will explain how the University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, email address and contact details. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: consent.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. This information will also be shared with the supplier of the portal that we use for promoting vacancies under the Student Job Hub banner. The supplier is GTI Media.

How long do we keep it for?

Your data will be retained by the university for 1 year. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please submit your request or contact the Data Protection Office

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

Privacy notice for employers advertising internships via the Internship Hub

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to facilitating your internship via the Internship Hub. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, contact information and business details, in order to facilitate your internship via the Internship Hub. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: consent.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal, and Campaign Monitor for sending email newsletters.

If applicable your data will also be shared with the successful applicant.

Data that we share with GTI Media and Campaign Monitor meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the university for 6 years. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact the Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

Privacy notice for employer feedback on the Internship Hub programme

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to gaining feedback provided by you, the employer, about the Internship Hub programme. This is to assess impact, monitor the service we provide and the outcomes of your relationship with us. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, email address and organisation name in order to assess impact, monitor the service we provide and the outcomes of your relationship with us. If you provide us with a quote on our service we will contact you for additional consent to use as part of our marketing. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: consent.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom.

How long do we keep it for?

Your data will be retained by the university for 2 years. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please contact the Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

Privacy notice for photography at Career, Employability & Opportunity events

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to photography and filming. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as your physical image and spoken words to promote a specific event or for general promotion of Careers, Employability & Opportunity. This covers general views of events and fairs.

We will collect this data by taking general views, images and recordings at our events. There will be notices at all venues to contact Careers, Employability & Opportunity staff if you do not wish your image to be recorded and used. If we wish to take images of individuals and small groups, we will request you to complete a separate media /consent form.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: legitimate interest.

  • Legitimate interest: our interest in using this data is to promote all of our activities to the student cohort, staff, employers and external agencies. Promotion of our activities is in the interest of all these parties as it highlights the benefits of our service, the future employability of our students and showcases our students to the graduate labour market employers.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We may use this data via a range of social media channels, our website and physically printed material. We will take images that might not be used as they are not appropriate or the quality is not suitable for the intended use.

In addition:

Data is likely to be shared outwith the European Economic Area (EEA). This is due to sharing on social media platforms. Parts of the University of Glasgow website can also be accessed freely worldwide. We are unable to confirm, for social media organisations where their servers are held. These maybe held outside of the European Economic Area (EEA), which means that are not bound by the General Data Protection Regulations.

How long do we keep it for

Your data will be retained by the University for three years and after that it will be deleted. Due to the nature of social media, we are unable to control the sharing of any images and cannot state a specific retention policy. You can contact us if you wish an image to be withdrawn from a social media platform and we will do this within 14 working days. Please note that for image/images that have been re-shared on social media platforms we have no control or access to remove these images.

What are your rights?

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please submit your request via the webform or contact dp@gla.ac.uk.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at dataprotectionofficer@glasgow.ac.uk.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).