Employers privacy notice

Your personal data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to:

  • bookings for employer related activity
  • advertising vacancies
  • communicating relevant updates via newsletters
  • seeking feedback via occasional surveys
  • changes to the terms and conditions relating to the service we offer

This privacy notice will explain how the University will process your personal data.

Why we need it

We are collecting your basic personal data such as your name, company or organisation and contact details in order to:

  • book and confirm participation at a University event or employer-related service
  • market and promote participation at a University event or employer-related services
  • advertise vacancies on Glasgow Careers
  • facilitate agreed student opportunities via the Student Opportunities Hub
  • seek feedback for continuous service improvement

We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is: Consent.

What we do with it and who we share it with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom. We also share details with GTI Media who are the suppliers of the Glasgow Careers portal (which also hosts the Student Opportunities Hub) and Campaign Monitor through which we send our email newsletters.

Data that we share with GTI Media and Campaign Monitor meets industry standard protocols and is managed in a fully secure online environment.

How long do we keep it for?

Your data will be retained by the University until four years after your last interaction with the University. Where there has been no activity on your account, after this time, data will be securely deleted. Your data will be retained on opt-in suppression lists indefinitely unless you instruct us otherwise.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact the Data Protection Office.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).