UNESCO Chair on Refugee Integration through Education, Language and Arts

Please read our privacy notice which covers all our in-person and online events. Should you have any questions please contact unesco-riela@glasgow.ac.uk 

Download the Pdf version here: GDPR notice UNESCO RIELA 2025-2028

Privacy Notice for UNESCO RIELA programme of events 2025-2028

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to events organised by the UNESCO Chair in Refugee Integration through Languages and the Arts for the period 2025 - 2028. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your basic personal data such as name and email address in order to contact you in case of cancellation and in order to add you to our mailing list. We may record online events and use images from the event for marketing purposes, on our website, in our newsletter and on social media. If you wish to remain anonymous, please let a member of the team know. At online events, you can change or remove your name and switch off your camera and microphone for the duration of the event. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is

• Consent – there is a consent clause on the registration form on Eventbrite
• All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom.

What we do with it and who we share it with

In addition,

• For online events we use Zoom. They comply with the European Union’s General Data Protection Regulation (GDPR). You can read their privacy statement
• Participants come from all over the world and may take screen grabs of the event.
• For registration to our events, we use Eventbrite. Their server is based in the United States, but they comply with the European Union’s GDPR. For more information, please see their privacy statement.
• The meetings will be passcode protected and only registered participants will be able to join. After the first 10 minutes, the meeting will be locked. Participants have the right to change their name and switch off their camera, if they wish to remain anonymous throughout the events.

How long we keep it for

Your data will be retained by the University for the duration of the UNESCO Chair project, which runs until 31 December 2028. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

If you wish to exercise any of these rights, please contact the data protection office on dp@gla.ac.uk.

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out. 

Complaints

If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at dataprotectionofficer@glasgow.ac.uk

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/