Privacy Notice for data provided in relation to the University of Glasgow’s 2022 Staff and Student Travel Survey

Version 2: Date 10/03/22

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to taking part in the University’s 2022 Staff and Student Travel Survey. This privacy notice will explain how the University of Glasgow will process your personal data.

What data we collect

The personal data we will be collecting in relation to the survey includes -

  • The full postcode of your term-time address
  • Information on your work / study pattern and travel habits
  • Your email address (optional - only applicable if you enter the prize draw, or volunteer for a travel diary)

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is ‘Legitimate Interest’. A Ligitimate Interest Assessment has been carried out.

Special Categories of Personal Data

This survey will not ask for any information that is considered as Special Category Data.

What we do with the data collected

We are collecting and processing your personal data as outlined in this Privacy Notice as part of your participation in the survey and may use it in order to carry out analysis and produce reports

  • to inform on current travel habits
  • to inform on the effect the COVID pandemic had on staff and student travel habits
  • to assess effectiveness of support provided by the University
  • to allow assessment on progress to achieve the targets in the University’s Strategic Travel and Transport Plan
  • to identify specific issues that are barriers to develop more sustainable travel habits
  • to identify specific issues that may affect specific groups of respondents
  • to calculate a carbon emission estimate related to different travel modes
  • to inform on future trends of uptake on e-bikes and electric vehicles
  • to enable participants to enter a draw for survey incentives (optional), or to volunteer for completing a travel diary

Who we share the data with

All the personal data you submit is processed by staff at the University of Glasgow in the United Kingdom.

We also share your personal data with our Transport Specialist Consultant, Stantec, a third party company which will analyse the survey responses and compile a survey report on behalf of the University.
The personal data that we share with Stantec is

  • The postcode of your term-time address
  • Information on your work / study pattern and travel habits
  • Your email address (optional - only applicable if you enter the prize draw, or volunteer for a travel diary)

A Data Sharing Agreement with Stantec is in place for this purpose.

How long do we keep it for?

The full data set will be retained by the University for a period of 1 month, after the completion of the Travel Survey Report. Stantec will delete your data at that point.

After this time, the data will be completely anonymised, through

  • removal of all email addresses from the dataset
  • removal of all postcode data

and maintained for 3 more years. After that time the whole dataset will be securely deleted.

What are your rights?

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.
If you wish to exercise any of these rights, please contact
Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.
Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)