Guidance on receiving a report of harassment, bullying or discrimination from a student
Step 1: Listen and be supportive
- Listen with empathy and compassion. Reassure the student that there is support available and that you can help them access it.
- Students do not have to report the incident to the police or via the Code of Student Conduct. It is their choice, they can access support from the University without making such a report.
Step 2: Complete the University reporting form
Advise the student that you will use the University reporting form to record their report.
Advice for completing the form
- If the student has given permission for their name to be shared, enter their details on the reporting form. Proactive contact will then be made by a member of staff from Student Services to ensure that the student receives appropriate support and understands their reporting options. As above, there is no obligation to make a further report to Police Scotland/Student Code of Conduct if the student does not wish to do so.
- If the student does not give permission for their name to be shared, the form must still be submitted, and the report anonymised. Please note that no action can be taken by Student Services when an anonymous report is submitted. However, it is important that incidents are recorded to gain an accurate picture around the numbers of incidents and to inform ongoing work. (See step three for support information which should be provided to the student as they will not receive contact from Student Services).
- If you are a member of staff, make this clear on the form and include that you have met with the reporting person and have heard their initial report.
- Ensure you note only what the reporting person tells you. Do not change or edit their words
- Submissions made using the reporting tool are treated confidentially and will not be shared without consent.
Step 3: Provide details of available support
- Respect Advisers are volunteer members of staff who have been trained to offer confidential, impartial, advice and support to anyone experiencing issues with harassment or bullying. To contact a Respect Advisor, a report must first be submitted using the form.
- Counselling service - students can register online and book an appointment.
- Bullying UK has compiled some guidance and resources to help adults who have experienced bullying. They also offer a helpline and webchat support service.
- Mental Health assessment and support can be accessed via NHS Living Life and on 0800 328 9655.
Further reporting information
- For students, complaints raised internally are investigated in line with the Code of Student Conduct.