Head of School/ Director of Research Institute/Head of Service Key Health, Safety & Wellbeing Responsibilities

The following summarises the action required at managment units level to establish a safety management system.

1. Identification of local management responsibilities for Health, Safety & Wellbeing (HSW) and preparation of a local Safety Policy document setting out the local arrangements, procedures and management responsibilities.  This latter element should also be included in job descriptions and in Performance & Development Review (P&DR). - Heads must ensure all managers and staff aware of their responsibilities

2. Appointment of competent persons, to assist in managing health and safety, including statutory S) appointments:

  • Safety Co-ordinators (general or specific to risk areas)
  • Area Fire Officers and Fire Wardens & Officers
  • Radiation Protection Supervisors (S) (as required)
  • First Aiders
  • Waste management co-ordinators

3. Formation of School/ RI HS&W Committees with management and staff representation, ensuring liaison with the University of Glasgow H,S&W Committee. Agendas recommended to include regular reviews of accident/ incident statistics, work-related ill health, health/ safety training needs analysis, health screening/ surveillance programmes (as appropriate), audit and inspection results, local and organisational policy and procedural issues (examples below) and consideration of organisational or local changes with a potential to impact on work-related health and/ or safety (including work on premises by contractors)

4. Systems for risk assessment production, monitoring and review, including both general and specific risk assessments, such as those required for manual handling, DSE, fieldtrips, placement, radiation safety and chemicals (COSHH/DSEAR)  - including identification and referral to the Occupational Health Unit of staff and students requiring statutory health surveillance and/or screening. Preparation of policies and procedures(suggested requirement for each School and Research Institute) e.g.

  • local safety policy statement and risk assessments,
  • arrangements and policies for safe and legal management and disposal of waste
  • procedures for managing local activities and risks,
  • emergency procedures, including fire evacuation procedures
  • arrangements for liaising with Estates and Buildings and appointed contractors to ensure the safety of employees of both contractor and the University of Glasgow
  • local protocols for inspection and audit of management systems and workplace safety, and the mechanisms for monitoring and onward reporting of findings.

5. Work equipment inspection and maintenance regimes, examples include:

  • Ladders/ Access Equipment
  • Electrical Portable Appliance Testing
  • Fume cupboards, safety cabinet and other local exhaust ventilation systems
  • Pressure  Systems
  • Storage for hazardous substances, including waste. ( Chemicals, Pathogens, Gases)
  • Lifting Equipment

6. H&S training, information and supervision – systems for training needs analysis and ensuring, through P&DR and/ or other means, statutory and other essential training received by staff such as induction, fire safety, use of specialist work equipment, emergency procedures, waste management procedures. Ensuring provision of necessary information and suitable supervision.

7. System and organisation for recording, reporting and investigation of accidents/ incident/ work-related ill health – local systems to identify, record and report incidents to SEPS to allow statutory reporting to relevant enforcement agencies such as SEPA, HSE and the Home Office. System for investigation of incidents within each management unit.

8. Systems for compliance monitoring and review. - Local protocols for inspection and audit of workplace safety and of safety management systems. Mechanisms for recording, reporting and acting on findings.