Example safety duties - safety roles

Safety Co-ordinator

The role of the Safety Co-ordinator is to assist the Head of Unit to enable them to discharge their responsibilities for management of health and safety, including environmental protection matters.  Duties will normally be delegated by the Head of Management Unit and will normally include the following:

Assist the Head of Unit to;

  • Identify the legal requirements and University or College policy affecting the work of the unit and assist in devising suitable management systems to enable compliance with these.
  • Develop systems and arrangements to ensure that risk assessments are conducted, recorded and reviewed and that any risks so identified are adequately controlled.
  • Prepare documented procedures and arrangements for the management of health and safety and environmental protection within the unit.
  • Develop communication strategies to ensure that all staff clearly understand their individual safety responsibilities both as individuals and with regard to any supervisory or managerial role that they may hold.
  • Ensure that all new staff receive a safety induction into the unit and are made aware of all precautions and procedures applicable to the job and of emergency procedures.
  • Ensure that staff, students and visitors are provided with adequate information about the risks they may face and about any action they need to take to prevent injury or ill health. 
  • Establish procedures to periodically inspect all equipment managed by the unit and to maintain this in a safe condition, whether by in-house staff or by specialist contractor and to identify and report safety defects in the workplace environment to Estates and Buildings.
  • Ensure that systems are in place to record, investigate and report on any accidents and incidents that occur.
  • Develop systems for periodic inspection and auditing of local safety arrangements and for submission of reports to appropriate local managers and local safety committees.
  • Develop and establish suitable local emergency procedures.

In addition, the Safety Co-ordinator will normally attend and support the work of the local health and safety committee(s).


Area Fire Officer

  • Liaise with University Fire Safety Manager and other University safety personnel regarding fire protection requirements, and in particular maintain the building Fire Log Book.
  • Carry out certain daily and weekly inspections in their area of responsibility regarding escape routes, fire alarm indicator panels, and alarm tests.
  • Ensure that new members of staff are given instruction on Fire Emergency Procedures (in co-operation with the University Fire Safety Manager), that existing staff receive periodic refresher training, and that each area for which they are responsible maintains a team of Fire Wardens, if appropriate.
  • Ensure, in conjunction with the Safety and Environmental Protection Service, that fire drills are carried out at least twice per annum.
  • Ensure that all fire incidents are reported to the Safety and Environmental Protection Service.
  • In collaboration with other staff within the building, ensure that in a situation requiring the attendance of the emergency services (e.g. Fire Service),  adequate information is available to prevent, so far as is reasonably practicable, their being  exposed to risks to their health and safety.
  • Assist in the development of appropriate arrangements for assisting the evacuation of sensory or mobility impaired occupants.
  • Check the posting of appropriate warning fire signs and notices and report deficiencies to the University Fire Safety Manager.
  • Ensure that appropriate procedures are in place for securing windows and external doors at the close of each working day and that procedures are in place for safe working of equipment left running overnight, and that all such procedures are written into the Local Health and Safety Statement.


Fire Warden

  • Be familiar with exit routes from the building in which they normally work.
  • Advise others on exit routes.
  • Draw the attention of the Area Fire Officer, Local Health and Safety Committee or the Head of Unit to any deficiency or obstruction on these routes.
  • Instruct personnel in the area in which they find themselves to vacate the building pausing only to make any equipment safe.
  • Guide personnel along exit routes and help those whose routes are obstructed to find alternative routes.
  • Instruct personnel outside the building to clear the approach roads and to congregate in the recognised assembly areas and not to re-enter the building until so instructed by a senior Fire & Rescue Officer.
  • Should any person refuse to co-operate with the Fire Warden, to warn such persons and note the incident for reporting to the Head of Unit.
  • Report the successful evacuation of their area of responsibility to the Senior Staff Member present (who is expected to take charge during such an emergency).