Contracts and Agreements

The following PowerPoint presentation slides provide a basic introduction to the contracts process for staff at the University of Glasgow - Contracts - An Overview

The videos below provide a short guide on where and when legal documents should be put in place to protect research undertaken at the University of Glasgow.

Videos discuss where and when Non-Disclosure Agreements (NDAs) and Material Transfer Agreements (MTAs) are necessary, when academics wish to collaborate to create impactful research with other institutions or industry partners.

In the past, researchers have disclosed information publicly that has later hindered their ability to patent, along with creating license deals, spin-outs, publications and/or going down the clinical trial route. What these legal documents can and cannot include are also be described.

Contact information and further support can be found at the bottom of this page.

Non-Disclosure Agreements at the University of Glasgow

Non-Disclosure Agreements - Further information

Types of Non-Disclosure Agreement (NDA)

There are four styles of NDA that the contracts team typically uses:

A One-way student work placement NDA

This is an agreement between a student, the University and a company. It is used in situations where a student is studying for a postgraduate degree and the company has agreed to the student completing a work placement. It is restrictive, in that the student and the university may use the confidential information to enable them to conduct their research.

A One-way NDA 

Where either the University or the company individually owns all IP. There are a couple of circumstances where this type of NDA is used. The first is where the university already owns all IP and intends to work with a company. Here, the NDA protects the University’s IP from exploitation by the company without appropriate recognition or payment to the university and researcher. The second is where only a company wants to protect its own IP. For example, when the university buys equipment from a company who deem the information provided before purchase to be commercially sensitive.

A Two-way NDA

A two-way or ‘mutual’ NDA is used when both the University and another party want to discuss working together. This allows each party to freely disclose their confidential information to the other. This is similar to a two-way NDA, except each of the three or more parties in the agreement will be subject to and bound by the confidentiality obligations of the agreement.

A Three-way (or multilateral) NDA

This is similar to a two-way NDA, except each of the three or more parties in the agreement will be subject to and bound by the confidentiality obligations of the agreement.

Download the NDA video transcript

Material Transfer Agreements at the University of Glasgow

Material Transfer Agreements - Further Information

MTAs are contracts that govern the transfer of materials from a provider to a recipient who intends to use it for their own research purposes (i.e non-commercial use). This could be from academia to industry or another institute and vice versa. This agreement typically covers biological materials such as reagents, cell lines and plasmids but can also be used for chemical compounds and software, or anything else with scientific or commercial value. All of which come under the term ‘materials.’

There are two types of MTA: an MTA ‘in’, where material is being sent to the University by a provider and MTA ‘out’ where material is being sent by the University to another party.

Additional purposes of an MTA are to:

  • Define and negotiate the ownership rights of any resulting intellectual property (IP), inventorship, publications and confidentiality;
  • Provide information regarding which party owns the original material;
  • Disclose each party’s access to outputs from the agreement;
  • Put requirements in place for what happens to a material at the end of the agreement;
  • Specify any risks involved and identify any legal provisions that are required such as regulations, reporting requirements, warranties or indemnities.

Download the MTA Video transcript