Information for All Suppliers of Goods and Services to the University of Glasgow

The University of Glasgow, like most Universities, operates in a very devolved manner. Departments have responsibility for their own budgets and a fair degree of autonomy in spending that money. However Departments also have to spend their budgets with "contracted" suppliers. In the University of Glasgow a contracted supplier is defined as: 

"a supplier which has been successful in a University or a consortium tender exercise, or for some other substantial reason they have earned the right to the title of "contracted", and to whom all ongoing University business for contracted items should be directed".
Therefore, in most cases, the University will only call suppliers "contracted" if they have undergone some kind of competitive process. There is therefore little point in sending in catalogues, brochures and offers to the Purchasing Office.

Your aim, if you want to be a contracted, long term supplier to this University and the higher education sector in general is to get on to the invitation to tender lists. The time to tell us what you can do and what you can offer is when you respond to a tender.
Increasingly there is a trend towards national contracts (for example couriers, photocopiers, computer consumables), although a significant amount of business is done through regional and local contracts. If a contract exists for the good or service you provide this university will not endorse it or promote it, no matter how good it appears to be. We protect our contracted suppliers and your aim must be to challenge contracted suppliers when tenders come around.
The only information you need then is as follows:

  • Is my product already covered by contract?
  • When does the current contract expire?
  • How do I get on the tender list?

You are strongly advised to explore the APUC Contracts website which has been developed in conjunction with the university sector to provide a single interface for all institutions to access their contracted goods and services. On there you will find the contacts for all of the national and regional working groups. A letter to them, free of publicity material and promotion, asking which contracts exist and when they expire, is more likely to provide results than cold calling around the universities. You are also strongly advised to keep a regular check on the Official Journal (OJEU) where all public bodies, including Universities, must invite expressions of interests for contracts exceeding around 140,000 pounds (or around 3.4 million for buildings) - see TED to view the official website for European tender information.

The University has migrated to the Public Contracts Scotland portal for all tendering activity and for all tenders submitted via the Public Contracts system, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Please always state the tender number in any communication you send. PLEASE NOTE: PLEASE LOOK AT THE PUBLIC CONTRACTS SCOTLAND PORTAL FOR CORRESPONDENCE AND TENDER CLARIFICATIONS. For tender opportunities see Public Contracts Scotland

The University of Glasgow is always interested in innovations and new suppliers, but our time to investigate new suppliers and innovations is when contracts come up for renewal. At that time we will investigate the market and seek out suppliers.

In line with the provision of the Disability Discrimination Act, should you require this information in an alternative format, please contact the Purchasing Office on 0141 330 4113.