Corporate Governance at the University

The mandate for the WCGTDB is as follows:

Sponsorship:

• Ensure the scope, budget, timescales and resources are in place to deliver change
• Production and tracking of business cases and benefits realisation plans
• Production of change requests requiring additional funding

Enabling Change:

• Provide functional expertise to enable specialist aspects of the transformation, focusing on technology, people and organisation design, financial control and data
• Prioritisation of new and changes to scope as the University strategy and operational needs evolve

Programme Assurance:

• Ensure appropriate governance is being applied at a programme and project level and that business cases are periodically reviewed
• Assure business readiness before implementation of the new solution in terms of knowledge and capability of users
• Ensure we undertake effective post implementation reviews to identify the lessons on what has worked and what needs to change for future implementations

Transformation Delivery:

• Approval of Transformation Roadmap
• Approve transformation funding and resource requirements within set budget
• Oversight of all programme and project communications and ensure awareness across the University of the change that is being proposed
• Ensure sufficient advice and support is in place to those impacted by change that allows transition and adoption of new ways of working
• Identify, assess and mitigate programme level risks, escalating to SMG as necessary
• Act as the escalation point for project level risk

The following diagram shows the delegated authority for the WCGTDB and shows how it is placed in the overall University Scheme of Delegation with escalation to SMG, advising other committees as required:

This is an executive led group with the following membership.  Relating back to the remit, membership can be categorised into:

Sponsorship:

• Senior Vice-Principal and Deputy Vice-Chancellor (Sponsor and Chair)
• Vice Principal (Academic Planning & Technological Innovation)
• Vice Principal (Research)
• Value Optimisation Sponsor TBD
• Other sponsors may be identified as the portfolio develops

Enablers:

• Executive Director of Finance
• Executive Director of Planning and Deputy Secretary (WCGT to confirm)
• Executive Director of Information Services & University Librarian
• Executive Director of People and OD

Assurance:

• SRC President
• Lay member 

Delivery:

• Chief Transformation Officer
• Director of Business Change
• Director of Programme Delivery

Court has final accountability for the approval of strategy and investment.  Each Board member has a responsibility to:

• Provide insight, scrutiny and challenge to the project deliverables and outcomes
• Provide challenge on delivery timescales including cost and resource constraints
• Identify, assess and mitigate transformation risk at a programme and project level
• Openly and constructively challenge where investments do not meet our Change Strategy outcomes
• Take ownership for specific actions and risks in the WCGTDB Action and Risk Logs. All actions and risks must have a committee member as overall owner
• Activity and behaviour should embody the University’s values (click here for details)

The meeting schedule will be every 6 weeks.

INPUTS

• Transformation Roadmap
• Delivery Board dashboard summarising the programme budget, risks and communications
• Update papers as required or summaries of showcases
• Business cases as appropriate
• Transformation Benefits Tracker

OUTPUTS

• Input notes to Business Impact Update to World-Changing Glasgow Strategy Group)
• Business cases, change requests and papers as required
• Decision Log
• Action Log
• Minutes (shared with World-Changing Glasgow Strategy Group)

There are no substitutions.  There is no minimum attendance.

The WCGTDB will follow the UofG procedure for the management of any conflicts.  The procedure defines declaration of conflicts as a standard agenda item at the start of the meeting, the maintenance of a register of conflicts, and a process for managing all conflicts which are declared.