University of Glasgow - MyGlasgow - Finance - Download a Form - New Supplier Process

New supplier request form

Please use the form below to request a new supplier on the Agresso system by tabbing through and completing all of the relevant fields. All fields should be completed in BLOCK CAPITALS

THIS FORM SHOULD BE COMPLETED BY A TRAINED AGRESSO PURCHASING OFFICER ONLY

Please note that new suppliers must be set up for all purchases over £1000 (excluding expenses payments). If your purchase is a one-off for under £1000 then please use a sundry request form.

Your contact details Requested by (*)
Subject (*)
Telephone number (*)
E-mail address (*)

Before submitting a new supplier form, you should ensure that all of the pre-approval steps have been followed. Please note a charge may apply if not.

I have followed the above procedures
(NB: Any forms that do not have this box ticked, will not be processed).

Supplier Payment Address Details

(eg. Head Office or Factor where appropriate)

A HEADED COPY OF THE SUPPLIERS PAYMENT DETAILS MUST BE SCANNED AND EMAILED TO DATA CONTROL IN THE FINANCE OFFICE, finance-data@glasgow.ac.uk

Supplier Name (USE ABBREVIATIONS SUCH AS LTD,PLC,LLP)
Address Line 1
Address Line 2
Address Line 3
Address Line 4
Post Code
Telephone No

E-mail Address for Payment (*)
E-mail Address for Ordering (*)
For and Individual,Provide National Insurance Number
For and Individual,Provide Unique Tax Reference (UTR) Number

VAT Registration No (*)(For Example, For UK Companies Format: GBNNNNNNNNN)
Company Registration No (*)(Use for Charity Registration Number If Appropriate)
Company Registered Address (*)
Number of Employees (*)
Supplier Bank Account No
Supplier Bank Sort Code / Swift Code
Supplier Bank Branch Address

Currency the Supplier Wishes to be paid in (*)

Supplier Ordering Address Details

(please fill in any section which differs from payment address details, otherwise leave blank)

Supplier Name (USE ABBREVIATIONS SUCH AS LTD,PLC,LLP)
Address Line 1
Address Line 2
Address Line 3
Address Line 4
Postcode
Telephone No
VAT Registration No

Order details Value of initial order

If over £3,000 confirm quotes received

If over 25k advertised on (Public Contract Scotland Buyers) Portal by Central Procurement team

Estimated spend with supplier over next 12 months

Estimated number of transactions over next 12 months

Nature of Supplier Activity - Please be explicit about the nature of the work/service to be performed by the supplier (*)

Explanation for need for new Supplier

Are there any actual or potential conflicts of interest between you and the Supplier? Yes/No (*)

If so, please indicate the nature of the actual or potential conflict of interest

Is this Supplier an employee of the University? Yes/No (*)

If E&B’s do you have authorisation from line Manager, Assistant Director/Director? Yes/No

If E&B’s for services or works suppliers, has the prequalification been completed in advance of submitting the new supplier request? Yes/No
Please confirm you have read the linked guidance ( New Supplier Process ) and have the relevant required Supplier details on letterheaded paper to send onto the Finance Office.
(NB: Any forms that do not have this box ticked, will not be processed).

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New supplier request form

New supplier request form