Privacy Notice for Relocation and COVID response survey

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to understanding colleagues’ experiences and any issues in changing working circumstances in response to the COVID-19 pandemic and the relocation of several teams across ER. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting data about your current working experiences and challenges, which may include some items of personal data such as whether you have caring responsibilities or not, in order to design and implement changes aiming to improve wellbeing and experiences of working. We will only collect data that we need in order to provide and oversee this service to you.

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is Legitimate interests as by designing and implementing changes based on survey findings, we aim to improve employee engagement, one of the University’s strategic aims.

What we do with it and who we share it with

  • All the data you submit is processed by the External Relations Leadership Team
  • All data is being gathered on an anonymous basis and steps have been taken to avoid the inadvertent collection of any personal and identifiable data.

How long do we keep it for

Your data will be retained by the University for 3 months after the survey has concluded]. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information (noting that we may not be able to individually identify your survey response) and may in some instances request to have it restricted, corrected or, erased. You also have the right to object to the processing of data. 

If you wish to exercise any of these rights, please submit your request via the webform or contact

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out. 


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)