The UofG Zoom service is for University teaching and general use in work and study. To keep yourself and others safe you must follow these steps:
- Make sure that the Zoom app is up to date on all your devices by accepting auto-updates or regularly checking the App/Play store.
Only share the invite link with participants you trust - don’t post it publicly
- If you would like to host a public webinar then please contact the Helpdesk
- Make sure all participants are aware if the meeting is recorded.
- Be wary of malware or phishing attacks pretending to be Zoom and other popular apps Further information about email security.
- If the meeting is highly confidential or sensitive, use UofG Microsoft Teams.
Note: Consumer/free Zoom accounts are not secure. Do not use for University activity.
Best practice for online meetings, events, and seminars :
- Don’t post photos on social media that reveal your meeting ID as others could join
- Set a meeting password so only authorised people can join
- Avoid using your personal meeting ID as this never changes
- Consider using the Zoom waiting room to admit guests when you are ready
- Hosts and co-hosts can quickly remove a participant and prevent them re-joining
- Check your surroundings for what others will see when your web camera is on
- Don’t allow others to control your screen
- Recording needs a lawful basis and appropriate data retention
Zoom also provides further tips on how to keep uninvited guests out of your Zoom meeting.