How to Add Zoom to Outlook

Using Zoom directly from Outlook makes it quick and easy to schedule online meetings of all kinds e.g. supervisions with your students.


Download and install the Zoom Plugin for Microsoft Outlook.

After installation
  • Open the Outlook app on your computer.
  • To create a Zoom meeting in Outlook, go to the calendar and create a new meeting.
  • In the Home tab in the calendar, click New Meeting.
  • In the ribbon, choose the Add a Zoom Meeting or Schedule a Meeting button. 

Add a zoom meeting button found in ribbon in outlook

Sign in to your Zoom account, if you are not already signed in.

Select your desired video, audio and meeting settings. Choose Add Zoom Meeting to insert the Zoom meeting information in the calendar appointment.

After adding recipients in the To field, click the Send button to schedule the meeting.

Viewing and Editing Meetings

Open the Outlook desktop app and switch to the calendar view.

Double click a zoom meeting to display the meeting details.

In the ribbon, choose the Add a Zoom Meeting or Change Settings button to display the Zoom meeting options.

Add zoom meeting button in ribbon to display options

Change your meeting options and choose Update Meeting to apply the changes.

Tip: Choose Load default settings to load your default settings found in the My Meeting Settings in the Zoom web portal.

 Default My Meeting Settings found in Zoom