VISA & Entry Requirements

All attendees from outside the UK are responsible for making sure they have the correct documentation to enter the country. Please refer the UK Border Agency (UKBA)’s guide.

EEA and Switzerland

Most travellers whose nationality is of a European Economic Area country or Switzerland will only require a standard passport.

Other nationalities

If you are of any other nationality, the first step is to establish whether you need a visa for travel. Start with the UKBA’s page. This will direct you to further guidance, which you should read very closely. Note that if your sole purpose in coming to the UK is to attend the Congress, it is very likely you will be considered a ‘Business Visitor’.

If you do not require a visa, it is possible that you will instead need other documentation: you are advised to check this before proceeding.

In case of any uncertainty, please consult the UKBA directly via the contact details given on its website, or the British Embassy in your country.

Applying for a visa

You are advised to begin your application as soon as possible. You can apply for a visa online at Visa4UK, the official British Government website for visa applications. 

Please note that neither the University of Glasgow, nor the organisers of UCET 2019, are authorised to provide official advice to conference attendees on visa issues. Should your application be denied, UCET 2019 cannot change the decision of the UKBA, nor can we engage in discussion or correspondence with the UKBA or the British Embassy on behalf of the applicant.

Confirmation of involvement in the conference and other documentation

If you need an official letter of invitation to support an entry visa application or funding bid, please contact conference organisers at

To ensure that you get the document(s) you need as quickly as possible, please make sure that you state the following:

  • The reason(s) why you need the documentation (immigration visa, bid for travel funds from your institution, etc)
  • Your full name, in the exact format that will be needed for the documentation you are seeking
  • Your current contact details
  • Passport number
  • Date of birth
  • Nationality
  • The title of your paper.



For detailed information on travel, please see the information on the Venue page and the University of Glasgow travel page.