Sample submission

‌Please send the appropriate submission form(s) completed with your samples.‌

If you have any problems downloading or printing the pdf files, please contact us telling us which form(s) you require.

Please also contact us if you wish to discuss special prices for research, bulk samples, industrial contracts, etc.

Guidelines for sample submission

  • We can supply you with swabs, virus transport medium, submission forms and prepaid postage labels free of charge on request.
  • To ensure sample integrity, ALWAYS label EACH sample submitted, including any slides.

UK Regulations

All diagnostic specimens must be posted in packaging that complies with P1650  [pdf, 378k].

  • Samples must be placed within a leak proof primary sealed container.
  • The primary container should be wrapped with absorbent material to contain any spillages and then placed in a leak proof sealed secondary container, e.g. a plastic bag.
  • If multiple primary containers are to be sent, these must be individually wrapped or separated to prevent contact between them.
  • The samples should then be placed within a rigid outer packaging and labelled with both sender and recipient addresses.

Additional instructions for EU and overseas samples

  • Packaging must comply with the standard UK rules (see above).
  • Samples must be placed within a leakproof primary sealed container, not exceeding 4 litre/ 4 kg with a limit of 1 litre in the primary container for liquids.
  • All inner and outer packaging must be swabbed with suitable disinfectant and packed in sealed containers before leaving your country.
  • Packages must be marked for the attention of Mr Mike McDonald and sent to this address:

Veterinary Diagnostic Services
School of Veterinary Medicine
University of Glasgow
Bearsden Road
Glasgow
G61 1QH
United Kingdom

If sending samples from the EU (incl. Switzerland, Norway, Iceland, Liechtenstein, Isle of Man and Channel Islands):

  • All packages must be clearly labelled and marked “Importation authorised as detailed in Scottish Government/APHA facilitation letters (enclosed)".
  • You must print and enclose these EU import facilitation letters.

If sending samples from outside the EU:

  • All packages must be clearly labelled and marked “Importation authorised by licence number TARP(S)2021/08 issued under THE TRADE IN ANIMALS AND RELATED PRODUCTS (SCOTLAND) REGULATIONS 2012”.
  • You must print, complete and enclose this Scottish Government Import Licence.

Failure to do so may result in significant financial penalties and will delay the arrival of samples to Veterinary Diagnostic Services.

Results

At present, laboratory results are validated by our veterinary advisers and then emailed to the submitting veterinary practice.

Data Privacy

Veterinary  Diagnostic  Services  is  committed  to  processing  all  data  in  a clear and transparent way and storing and disposing of all data securely in line with GDPR guidelines. Our data privacy policy can be downloaded from here: VDS data privacy policy.