News & events
For submissions to the weekly iii SWAY bulletin and bi-annual newsletter, help sharing social media content, or advice on publicising your news and events, contact information and media officer Jonathan Mitchell.
Tell us about your:
- public engagement activities
Your news stories will also be forwarded on to the MVLS College Newsletter and MyGlasgow News, where appropriate.
Guidelines for submissions
You don't have to to provide a finished news article — here are some guidelines on the sort of information that's useful:
- Tell us what happened, where and when it happened, who was involved, and how events unfolded.
- List key facts/information in order of importance — starting with the most important information first.
- You may want to include quotes, from yourself or colleagues, to provide personal insight.
- List links to websites which provide further information
- We strongly encourage that you include images or video to accompany your story.
The internal screens in the Sir Graeme Davies Building (SGDB) and Stoker/Henry Wellcome Complex should be used to advertise all events and seminars where paper flyers were used previously.
To post information on the screens please send content to email@example.com
- Content should ideally be sent as a powerpoint slide saved as a JPEG or PNG
- Images should be cropped to a 4:3 or 16:9 aspect ratio where possible
Public engagement events form
If you're involved in organising public engagment activities, please take five minutes to fill in our public engagement events form.
This information allows us to develop an overview of all the fantastic PE work going on within the Institute, enabling us to improve the way we measure the impact of our scientific outreach activities.
We're required to gain consent for any media content which may be used on university marketing, social media, or webpages. If you're planning to take photos/video at your event, download a copy of our media consent form.
If you've any questions about media consent or documenting your public engagement activities, please contact firstname.lastname@example.org.
Official profiles are automatically created for members of research staff when they join the Institute. We encourage staff to establish and maintain these profiles, which are an excellent promotional tool for recording career development and presenting research activities.
Managing Your Profile
Staff profiles are managed and maintained using the Terminal 4 - SiteManager (t4). The following steps outline the t4 registration process:
- Register for t4 access by completing either the self-guided or tutor-led training options. The attached consent form should then be downloaded and approved by the Institute's Principle Web Publisher Jonathan Mitchell.
- Once approved, consent forms should be sent to: Web Team, Corporate Communications, 1 The Square, University of Glasgow, G12 8QQ.
- Your t4 login details and password will be emailed to you, allowing you to edit and update the 'Biography', 'Research Interests' and 'Teaching' sections of your staff profile.
- Photographs can also be uploaded and should be resized/cropped to 160w x 200 px.
Editing your address, 'Additional info', 'Grants' & 'Publications'
Address & contact information:
Your name and address can be changed on the HR Self Service Core Portal (After logging in: click on 'Improve' in top-right of screen, then on the left under 'Employee Detail', click 'Contacts' - here you can add 'Word Address Details'). Your academic and job titles can only be changed by MVLS HR staff.
This is populated from the University publication system Enlighten, which is managed by the University library in conjunction with the MVLS Research Office. Contact email@example.com if your publication profile is incorrect. New staff members should send a publication list that covers previous affiliations to firstname.lastname@example.org. All staff members should be in the habit of entering their papers into Enlighten regularly.
This list is managed by the MVLS Research Office. Not all types of income appear on this list; however, any information not included can be added to your 'Research interests' section. If there are errors or omissions, please email email@example.com, highlighting the problem and providing the amendment.
This is drawn from a database which is currently managed by the MVLS Research Office. Please email firstname.lastname@example.org to supply updates or amendments.
Help & FAQs
Further information, additional support and FAQs can be accessed at the University's Guide to Web Publishing
There is some limited administrative capacity to make minor changes and updates to your personal profile and group pages, which can be requested in an email to Jonathan Mitchell. Please note that update requests for your staff profile cannot always be prioritised. However, we will endeavour to provide advice or support wherever possible.
Each Tuesday, we send out our weekly digest: an email of announcements, information and events for staff and students in the Institute.
We aim to reduce mass emails by sending out this information in condensed form once a week.
To add information to the weekly digest, email email@example.com by 12noon on a Monday. Where applicable, we'll also add details to the internal screens in the SGDB/Henry Wellcome Complex as part of this process.