Research & Innovation Services

Information for Hosts

The University of Glasgow proudly supports visitors from across the globe. We also must remain committed to the principles of Trusted Research. This means there are a number of considerations to make when planning to host a visitor.  

Short Guides - International Visitors

Internationalisation - Visit Requests

UoG ATAS Information

Due Diligence

Your first step should be conducting some due diligence. Ask yourself questions like 

  • Does their research background match what they want to come to do?  
  • Do you seem like a natural fit for the work?  
  • Guidance on this is available here 

Visa Status

  • Consider and discuss with your visitor if they will they need a visa or ATAS clearance to work in the UK 
  • Are they coming from a higher-risk jurisdiction? This may have an impact on allowed areas of work 
  • Useful resources:

Export Control

  • Do you work in a sensitive area of research? Some guidance on what this includes is available here 
  • Will your visitor continue to work with an institution in a sanctioned country?  
  • If you need help to determine if this might apply to you contact the Research Governance and Integrity Team via Ivanti

Access

  • Where would your visitor need access to during their visit?  
  • What equipment, facilities or other resources (e.g. IT, labs, JWNC) do they need to use?  
  • Is there anyone working on sensitive research in these areas?
  • For IT access some information is available here 
  • Contact School offices and Campus Security team to confirm local arrangements

Approval

Different Schools and Colleges have different approval routes enquire with your School office what is in place locally. Please ensure your Head of School is aware.  

Visitor Security

Hosts are responsible for ensuring that visitors only have access to the facilities, systems, equipment and information required for the purpose of their visit. Access should be proportionate to the purpose of the visit and limited to what is necessary for the visit.

When planning a visit, consider what access your visitor will need. This might include:

  • laboratories, workshops or specialist facilities
  • research data, software or collaboration platforms
  • equipment, materials or controlled technologies
  • commercially sensitive, confidential or unpublished information

Visitors should also be made aware of any local security requirements. For example any arrangements relating to photography, recording devices, personal equipment, data handling, or supervision within restricted areas.