University of Glasgow - MyGlasgow - MyCampus Support Development and Infrastructure

MyCampus Fundamentals Training

MyCampus Fundamentals

Access to MyCampus for staff is dependant on a 100% pass in the MyCampus Fundamentals Moodle quiz.

To access the MyCampus Fundamentals lesson and quiz, you will need to enrol in the MyCampus – Student Records Moodle site: available here:

MyCampus Student Records Moodle

1. Follow the link above and sign in to Moodle with your usual GU ID and password combination.
2. You will then be prompted for an enrolment key – the key is staff.
3. This should enrol you in the MyCampus Student Records site.

Your access will be updated within 2 working days.

Student Financials Training

Financial Aid Awarding and Waiver Functionality training are carried out in person or Online via Teams. Dates are detailed below. Please book the training course via CoreHR if you'd like to schedule training. Please be aware that space on training sessions is limited and will be operated on a first come, first serve basis.

Financial Aid Awarding

Financial Aid Awarding training will provide a full understanding of the Financial Aid functionality on MyCampus, ensuring staff members are confident in applying awards to student accounts. This course will cover all aspects of financial aid processes and include learner exercises for staff to practice applying financial aid and amending financial aid student records if necessary.

On completion of this training session, you will be sent an access request form that must be signed by the budget holder and returned to MSDI.

2024 Scheduled Dates
Date	Location	Time
24th September 2024	Library - Jura Lab	14:00 - 17:00
30th October 2024	Library - Jura Lab	9:30 - 12:30
14th November 2024	Library - Jura Lab	9:30 - 12:30
4th February 2025	Online	9:30-12:30
26th March 2025	TBC	9:30-12:30
29th April 2025	TBC	14:00-15:00
10th June 2025	TBC	14:00 - 17:00

Waiver Functionality

Waiver Funtionality training will provide a full understanding of the new Waiver Functionality on MyCampus, ensuring staff members are confident in applying tuition fee discounts to student accounts. This course will cover all aspects of the reasoning behind the new Waiver functionality, process involved in applying waivers, and include learner exercises for staff to practice applying waivers.

2024 Scheduled Dates
Date	Location	Time
26th September 2024	Library - Jura Lab	14:00 - 17:00
31st October 2024	Library - Jura Lab	9:30 - 12:30
15th November 2024	Library - Jura Lab	9:30 - 12:30
6th February 2025	Online	9:30-12:30
27th March 2025	TBC	9:30-12:30
30th April 2025	TBC	9:30-12:30
11th June 2025	TBC	9:30-12:30

Miscellaneous Charges

If you require access to post Miscellaneous Charges on MyCampus, as either an ‘Inputter’ or an ‘Approver’ of charges, please contact Chen Meng to arrange access to the Moodle training course.

All Inputters must have 2 Approvers in place on the system to approve any charges raised, therefore if you are requesting access as an Inputter please provide a note of the Approver names in your access request (Approvers normally hold the role of Budget Holders within Schools/Colleges/Services).

Student Expenses Training

To claim for the reimbursement of student expenses to UK bank accounts, students will use an online form in MyCampus to submit claims. These claims are then routed to designated staff members for review, approval or otherwise with routing based on the lead school for the plan that the student submits a claim against. This online claim functionality is open to Undergraduate, Postgraduate Taught and Postgraduate Research students regardless of programme status (students are able to make a claim via MyCampus up until the point they no longer have access to University IT systems.

Please contact Chen Meng to arrange access to the Moodle training course.

Student Records Training

Accessing Student Records Training New Staff must complete the MyCampus Fundamentals module to gain basic access to the Student Records System. Where your role requires access to additional functionality, this is granted by Line Manager approval and, depending on the access required, completion of additional training via the MSDI Moodle site. The courses listed below are available to take on Moodle. For any other MyCampus access, please discuss training needs with your Line Manager. If additional MyCampus access is to be granted, your Line Manager must request this on your behalf via the IT Helpdesk. If you are required to take any of the course listed below you must first enrol via HR Core. This provides us with the required Line Manager approval and holds a record of staff who have completed the modules. The date listed in Core is required by the system and has no bearing on when you complete the work. Enrol on Module in HR Core Select ‘HR/Payroll System’ from the Services menu in your MyGlasgow Staff Portal. Go to Learning and Development > Book a Course, and search for the required module. Click the 3 vertical dots on the right and select 'Request to attend course'. Select your reason for taking the course from the dropdown. Select your Line Manager from the Approver dropdown. Click Submit. Complete the Module in Moodle MyCampus Student Records Moodle Follow the link above and sign in to Moodle with your usual GU ID and password combination. If you are prompted for an enrolment key – the key is staff. Select the required module on the Moodle page and follow the instructions to complete. The Student Records team will recieve an automated notification for your first successful completion of each module, and will update your MyCampus access accordingly. Additional Resources Our courses are also recommended as a resource for current users. After initial completion, staff can navigate to any section of the module to refresh their knowledge. Current Staff User Guides are published on the Moodle site.
Grade Roster This course covers all aspects of Grade Roster Staff requiring Grade Roster functionality in MyCampus to process course grades should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu. Select course ERGRADE: MyCampus Grade Roster This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.
Final Awards This course covers all aspects Final Awards (Degree Upload). Staff requiring Final Award functionality in MyCampus to process final degree outcomes should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu. Select course ERAWARD: MyCampus Final Awards This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.
Enrolment This course covers all aspects of the administrative enrolment process, including: Block Enrolment; Quick Enrolment; and Enrolment Controls. Staff wishing to attend MyCampus Enrolment training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.
On-course Management This course covers creating Enrolment Requirement Groups, and maintaining course details/information, including: Enrolment Requirement Groups (ERGs); Student Groups; and Maintain Course Details. Staff wishing to attend MyCampus On-course Management training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.
Advisement (Plan Building) This course covers the key concepts required to understand academic advisement (plan and program) rules, including Advisement Rules (Plan/Program) Building/Maintenance. Staff wishing to attend MyCampus Advisement training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality.

Accessing Student Records Training

New Staff must complete the MyCampus Fundamentals module to gain basic access to the Student Records System.

Where your role requires access to additional functionality, this is granted by Line Manager approval and, depending on the access required, completion of additional training via the MSDI Moodle site.

The courses listed below are available to take on Moodle. For any other MyCampus access, please discuss training needs with your Line Manager. If additional MyCampus access is to be granted, your Line Manager must request this on your behalf via the IT Helpdesk.

If you are required to take any of the course listed below you must first enrol via HR Core. This provides us with the required Line Manager approval and holds a record of staff who have completed the modules. The date listed in Core is required by the system and has no bearing on when you complete the work.

Enrol on Module in HR Core

Select ‘HR/Payroll System’ from the Services menu in your MyGlasgow Staff Portal.
Go to Learning and Development > Book a Course, and search for the required module.
Click the 3 vertical dots on the right and select 'Request to attend course'.
Select your reason for taking the course from the dropdown.
Select your Line Manager from the Approver dropdown.
Click Submit.

Complete the Module in Moodle

MyCampus Student Records Moodle

Follow the link above and sign in to Moodle with your usual GU ID and password combination.
If you are prompted for an enrolment key – the key is staff.
Select the required module on the Moodle page and follow the instructions to complete.

The Student Records team will recieve an automated notification for your first successful completion of each module, and will update your MyCampus access accordingly.

Additional Resources

Our courses are also recommended as a resource for current users. After initial completion, staff can navigate to any section of the module to refresh their knowledge.

Current Staff User Guides are published on the Moodle site.

Grade Roster

This course covers all aspects of Grade Roster

Staff requiring Grade Roster functionality in MyCampus to process course grades should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu.

Select course ERGRADE: MyCampus Grade Roster

This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344.