E-mailing groups of students (The CLASS service)

The class email system should not be used to advertise commercial services to students or otherwise contravene the University IT regulations:

About

  • The CLASS service allows you to email all students or selected groups of students
  • The underlying lists of students are kept up-to-date automatically
  • You do not need to know any names or student numbers, only how to select the group of students that you want to reach
  • Messages to large numbers of students and messages from certain categories of sender are automatically directed to postmaster@glasgow.ac.uk for approval before being sent out

How to find course codes

How it works

Please include quotation marks

Send your email to an address in the format "class--COURSECODE"@glasgow.ac.uk

For example, to email all students registered on the course Law 1B, which has the course code LAW1002, use the email address "class--LAW1002"@glasgow.ac.uk

The system is not case sensitive so you can use upper or lower case.

Modifiers

  • Use the + symbol to include multiple course codes
    "class--LAW1002+LAW1005"@glasgow.ac.uk will reach all students registered on LAW1002 and all students registered on LAW1005
  • Use the & symbol to include multiple selection criteria
    "class--U_1&F_ARTS"@glasgow.ac.uk will reach all first year undergraduates in the College of Arts

Other selection criteria

There are lots of ways to target particular groups of students. You can use these on their own or in conjunction with course codes in the form &COURSECODE.

Postgraduate

(prefix P_)

  • P_ followed by number 1 to 8 indicate curriculum year of Postgrad study
  • P_9 means "9th or subsequent year of PG curriculum study"
  • P_E means "not final Postgrad curriculum year"
  • P_F means "final Postgrad curriculum year"
  • P_A, P_B, P_C and P_D mean respectively Attendance Years 1, 2, 3, 4 (a student re-sitting First Year once is Curriculum Year 1, and Attendance Year 2, i.e. P_1 and P_B)
  • G means "Attendance Year 5 or greater than 5"

e.g. "class--P_1"@glasgow.ac.uk - goes to all first year postgraduates

 

Undergraduates

(prefix U_)

  • U_ followed by number 1 to 8 indicates curriculum year of Undergrad study
  • U_9 means "9th or subsequent year of UG curriculum study"
  • U_E means "not final Undergrad curriculum year"
  • U_F means "final Undergrad curriculum year"
  • U_A, U_B, U_C and U_D mean respectively Attendance Years 1, 2, 3, 4 (a student re-sitting First Year once is Curriculum Year 1, and Attendance Year 2, i.e. U_1 and U_B)
  • U_G means "Attendance Year 5 or greater than 5"

e.g. "class--U_1"@glasgow.ac.uk goes to all first year undergraduate students

 

College shortnames

(prefix F_)

  • F_ARTS = College of Arts
  • F_MVLS = College of Medical, Veterinary and Life Sciences
  • F_SCIENG = College of Science and Engineering
  • F_SOCSCI = College of Social Sciences
  • F_SERVICES = Glasgow International College
  • F_EXTERNAL = External organisations eg Glasgow School of Art

e.g. "class--F_ARTS"@glasgow.ac.uk goes to all students registered in the College of Arts

"class--U_1&F_ARTS"@glasgow.ac.uk goes to all first year undergraduate students registered in the College of Arts

 

Classification code

(prefix C_)

  • C_ORD = Ordinary
  • C_HONS = Honours
  • C_RES = Research
  • C_TGT = Taught Higher Degree
  • C_UCER = Undergraduate Certificate
  • C_NON = Unclassified

e.g. "class--C_RES&P_1"@glasgow.ac.uk goes to all first year postgraduate research students

 

Method of study

(prefix T_)

  • T_F = full-time
  • T_P = part-time
  • T_T = part-time paying full fee

e.g. "class--T_P&F_ARTS"@glasgow.ac.uk goes to all part time students in the College of Arts

 

Attendance status

(prefix W_)

  • W_DIST = Distance Learning
  • W_ENRL = Class Enrollment
  • W_ERAO = Erasmus Outgoing
  • W_ERIN = Erasmus in
  • W_EXCO = Exchange Out
  • W_EXIN = Exchange In
  • W_EXON = Exams Only
  • W_LANG = Language Year Out
  • W_RSCH = Research
  • W_SABB = Sabbatical
  • W_VIST = Visiting
  • W_WRKP = Work Placement

e.g. "class--W_EXON&F_MVLS"@glasgow.ac.uk goes to all students registered 'exams only' in the College of MVLS

 

Qualification code

(prefix Q_)

  • Codes are 9 or 10 characters long. e.g. D199-2300

e.g. "class--Q_D199-2300"@glasgow.ac.uk goes to every student working towards qualification code D199-2300

 

Adviser of studies code

(prefix _A)

  • Each Adviser of Studies' code is their MyCampus identifier and is 7 characters long.

e.g. "class--A_0123456"@glasgow.ac.uk - goes to all advisees of adviser 0123456

 

UCCA subject code

(prefix S_)

e.g. "class--S_D199"@glasgow.ac.uk goes to all students in UCCA subject area D199

For further details