Privacy notice for mailing list subscribers
Your personal data
The University of Glasgow is the “Data Controller” for the personal data processed when you subscribe to receive communications from us. This privacy notice explains how we collect, use and protect your information.
Why we need your information
We process your personal data so that we can send you the communications you have chosen to receive.
If you consent to receive these communications, we will collect and use only the information necessary to contact you and tailor the content you receive. This may include:
Your name and contact details (address, email address and telephone number(s))
- Details of specific degree programmes or research areas of interest (if relevant)
- Your job title and role (if relevant)
- Details of University events you have attended (if relevant)
We will only collect the data required to provide and manage these services.
Legal basis for processing your data
We must have a legal basis for processing personal data. For mailing list communications, the legal basis is:
Consent – We process your personal information for the purposes described above based on your consent. You may withdraw your consent or unsubscribe at any time by using the link provided in each communication or by contacting us at mrio-recruitmentmarketing@glasgow.ac.uk.
First‑party data
Where you have provided consent to receive email updates, event information or promotional communications from the University of Glasgow, we may use first‑party data to help ensure that the content you receive is relevant to your interests.
First‑party data includes:
- Information you provide directly to us, for example when completing a form on our website (such as registering for an event or requesting further information)
- Information generated through your interactions with our website, emails and digital services
We use this information to
- Provide relevant content: Tailor the communications you receive from us, or identify audiences with similar interest
- Improve targeting: Use information such as location, interests and browsing behaviour to deliver marketing content that reflects the areas you have engaged with
- Assess performance: Analyse the effectiveness of our digital campaigns so we can improve future activity
All use of first‑party data is carried out in accordance with UK data protection legislation. Your information is stored securely and is not shared with third‑party remarketing services for their own purposes. It is used only to deliver University of Glasgow communications where you have given consent.
You can manage your advertising and privacy preferences at any time. For example, you may opt out of Google Analytics advertising features using Google’s opt‑out tools, or adjust your ad settings within Meta and other social media platforms through their privacy controls.
What we do with your information and who we share it with
We may provide access to your information, including copies of documents you have supplied, to our external auditors where relevant.
We also use third‑party service providers to support our managed email communications and postal mailings
Dotdigital provides our bulk email service for prospective student communications. Your personal information is held within the EU. On occasion, Dotdigital’s sub‑processors may access data to provide support services. Further details are available in Dotdigital’s privacy policy.
If you prefer that your data is not stored in Dotdigital, you may opt out of communications at any time or contact Recruitment Marketing directly.
How long we keep your information
We will retain your data until you withdraw your consent or unsubscribe from receiving a specific communication. We will also delete your information if we become aware that your contact details are out of date or incorrect.
Your rights
You have the right to request access to the information we hold about you at any time. If you believe the information we process is inaccurate, you may request to see it and, in some cases, have it corrected, restricted or erased. You may also have the right to object to processing and the right to data portability.
Where we rely on your consent to process your data, you may withdraw that consent at any time.
If you wish to exercise any of these rights, please contact dp@gla.ac.uk.
Please note that your ability to exercise these rights may depend on the legal basis for processing.
Complaints
If you wish to raise a complaint about how we have handled your personal data, you may contact the University’s Data Protection Officer, who will investigate the matter:
dataprotectionofficer@glasgow.ac.uk
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you may contact the Information Commissioner’s Office (ICO).
Amendments to this privacy notice
This privacy notice is reviewed and updated regularly. It was last updated on 15 April 2026.