Intellectual Property & Data Manager
WORLD CHANGERS TOGETHER
Job purpose
To provide specialist, professional advice, leadership and operational IP management support to the IP & Commercialisation Team within the University’s Innovation, Enterprise & Engagement Directorate (IEED). The role holder will work as part of the team that provides specialist advice and support to academic staff on the protection and commercialisation of innovations arising from their university research activities leading to widespread and enduring impact beyond academia. The role holder will attend relevant external courses to support continued professional development.
Main duties & responsibilities
Responsible for:
1. Managing a large and complex portfolio of patents, ensuring the correct actions have been undertaken, relevant fees paid, and appropriate decisions taken to curate the portfolio.
2. Ensuring accurate and up to date project, patent and other registered IP records are maintained on the university intellectual property management system.
3. Manage the cost-effective use of university patent agents and lawyers in delivery of diligence and project outcomes.
4. Ensuring all service charges and official fees in relation to the IP portfolio are accurately recorded, working closely with the Finance teams across the University.
5. Liaise with the IEEDD administrative team in relation to the processing of invoices in relation to the patent budget and cost recoveries.
6. Ensure timely processing and actioning of routine correspondence between the University, inventors and the patent agents and ensuring critical deadlines are met.
7. Build and maintain effective working relationships with academic and professional services staff through the provision of specialist intellectual property expertise to deliver project outcomes.
8. Patent formality administration: identify, check and action patent formalities, (For example, Powers of Attorney, confirmatory assignments and inventor declarations).
9. Supporting the IP & Commercialisation Team with preparing standard form agreements, primarily revenue sharing agreements and inter-institutional agreements and liaising with relevant parties (internally and externally) in this regard.
10. Ensure that details of licenses and spin-out transactions are appropriately recorded on systems and details shared with the Finance Office and legal team.
11. Collect, collate and record in a database all information received in relation to each GU Holdings portfolio company.
12. Support invention assessments including prior-art, freedom to operate searching and market research.
13. Compiling reports using the university intellectual property management system to provide the metrics required for reporting to HE-BCI, research funders (e.g. Wellcome Trust, BHF), Colleges, Schools and university management.
Knowledge and qualifications
Essential:
A1 Detailed knowledge of the processes involved in securing and maintaining IP rights.
A2 Detailed and up-to-date knowledge of the different types of IP and the rights they provide.
A3 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar / number of different roles. Or, Scottish Credit and Qualification Framework level 9, [Ordinary Degree], or equivalent, including professional accreditation with relevant formal training and experience of personal development in a similar or related role.
A4 Knowledge of intellectual property, specifically working knowledge of patent application process.
A5 Degree qualified in any science, engineering, social science or arts & humanities discipline.
A6 High level of IT literacy.
Desirable:
B1 Higher degree.
B2 Qualification in IP administration/management.
B3 Working knowledge of typical terms in licensing and research contract agreements between universities and industry or investors.
Skills
Essential:
C1 Excellent written and verbal communication skills.
C2 IT Literacy.
C3 Ability to work independently, as part of a team, and collaboratively in partnership with teams in parallel services/units.
C4 Ability to work flexibly and adapt to changing environments.
C5 Excellent problem solving and analytical skills.
C6 Ability to influence and negotiate both within an organisation and with external parties.
C7 Ability to plan and manage own activities and to interact effectively with people at all levels within the University, companies.
Experience
Essential:
E1 Experienced in working with data management systems with large number of records.
E2 Experienced in completing tasks within deadlines.
E3 Experienced in performing data management tasks with a high degree of accuracy and organisation.
E4 Experienced in building personal credibility and trust within a team in relation to a specific activity or project.
Desirable:
F1 Experience of working in a professional IP management environment such as with a patent attorney or a University Technology Transfer Office.
F2 Experience in using the Inteum Minuet IP management database.
F3 Experience in using finance management systems such as Agresso.
World-Changing Campus
We have delivered one of the most significant expansions of a UK university city campus for over a century.
Over the last decade, the University of Glasgow has invested in its estate to expand its world-class campus and facilities.
An area covering 14 acres of land next to our magnificent Gilmorehill campus has been redeveloped to build a mix of modern research, teaching and public spaces.
Our new buildings will mean the University remains a centre for world-changing research, as well as a vibrant community hub and centre for public engagement.
The development will transform our teaching, learning and research spaces. It will allow us to bring together the best minds of today and tomorrow within world-class interdisciplinary research spaces that offer flexibility and stimulate collaboration, and modern study spaces that will combine study and social learning space with technology enabled teaching.
- The Mazumdar-Shaw Advanced Research Centre (ARC) is changing the way research is conducted at Glasgow. The ARC is the creative and collaborative heart of research at the University of Glasgow, bridging the boundaries between research, cross-subject collaboration and true societal impact . The ARC brings more than 500 world-leading researchers from a range of disciplines together in a building specifically designed to break down organisational structure and facilitate collaboration and interdisciplinary work.
- The James McCune Smith Learning Hub is an inspirational and diverse learning space. The flagship building was the first to be completed as part of our campus development, and provides a creative environment, combining flexible study and social learning space with multi-styled and technology-enabled teaching. It can accommodate more than 2,500 students, and includes a lecture theatre with capacity for 500 students. State-of-the-art teaching facilities, with flexible study spaces and interactive teaching for students, help to create a more immersive learning experience.
Find out more
Living in Glasgow
A UNESCO City of Music, a vibrant arts and culture scene, a food-lover’s delight, and a shopper’s paradise. Just some of the highlights of the ‘friendliest city in the world’. As well as that accolade by the Rough Guides poll, Glasgow has also been named a must visit destination by publications including the New York Times, The Guardian, and Wanderlust.
Music
The city hosts an average of 130 music events a week catering for every taste; from rock to rap, and classical to country. Glasgow also has a world class club scene playing host to some of the world’s top DJs.
Shopping
Outside of London’s West End, Glasgow is frequently voted the best place for shopping in the UK. A must-visit destination for any shop-a-holic, it houses high street chains, international designers, and independent retailers. The West End, home to the University of Glasgow, is bustling with vintage fashion, vinyl stores, and second-hand bookshops.
Arts and Culture
Glasgow’s arts scene has gone from strength to strength, and is the base for five internationally renowned performing arts companies including the National Theatre of Scotland and Scottish Ballet. The city has several world-class museums, which are free to the public, and the city’s architecture is a work of art in itself.
Food and drink
You can be in Glasgow and taste the world with its many diverse restaurants, cafes, and bars. And if you’ve yet to sample the delights of haggis and whisky, Glasgow is the place to be.
The City and Beyond
Glasgow has all the opportunities and excitement of a big city but its compact size means you can quickly travel from one vibrant district to the next. You could be relaxing in one of its many parks, before shopping in the quirky West End, and then dancing until the wee small hours in the Merchant City.
And when you fancy getting out of the city you can reach the stunning Loch Lomond in just 30 minutes, climb one of our many breath-taking Munros, play golf at one of Scotland’s many world-class courses, visit one of our ancient castles, or go further North and search for Nessie! Scotland has also just been named the world’s most beautiful country by Rough Guides.
Relocating to Glasgow
Choosing to relocate to Glasgow is a big decision. There are numerous things to be considered, such as the costs of moving, the cost of living, and where exactly to relocate to. We have created a guide to aide you in the decision making process.
Find out more on relocating to Glasgow at the below link:
WORLD CHANGERS TOGETHER
WORLD CHANGING GLASGOW 2025
Our outstanding disciplinary breadth and expertise has enabled us to make world-changing advances in fields as diverse as medicine, physics, linguistics, public policy and global development.
The key to our success is our talented staff and students pushing back at the boundaries of knowledge and understanding together.
Our World Changers Together strategy recognises the fundamental importance of a culture of open cooperation: not just as colleagues and mentors or students and teachers, but as a community of discovery that reaches beyond its walls and draws inspiration and strength from its connections and partnerships worldwide: excellence that's part of something bigger. The strategy is articulated across three themes:
COMMUNITY
- People centred, globally engaged
CONNECTIVITY
- Collaboratively minded, digitally enhanced
CHALLENGES
- Solution focused, impact oriented
Find out more
How to apply
Full details of the role and how to apply can be found by visiting our website:
The closing date for applications is 23 April 2025 @ 23.45
Terms and Conditions
Salary will be Grade 7, £40,497 - £45,413 per annum.
This post is full time (35 hours p/w) and open-ended. Relocation assistance will be provided where appropriate. This position can accommodate local hybrid working arrangements, to be discussed with the successful applicant.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship. Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment. We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity.
Our values
The future holds innumerable challenges for our sector, our society, and our world. We will have to adapt and change what we do and what we offer if we are to navigate these successfully. Our strategy and approach may evolve as the landscape changes, but our values will remain constant: a fixed point of certainty in uncertain times.
We have identified our values in consultation and partnership with our staff and student community. Living and upholding these values will ensure that we remain true to the spirit of our community and ourselves:
Ambition and Excellence
- We strive for excellence through our work
- We defend academic freedom globally
- We recognise and celebrate shared success
- We have an unrelenting focus on development
Curiosity and Discovery
- We innovate and solve problems together
- We lead by influence and example
- We engage with lifelong learning and personal development
- We learn from our mistakes
Integrity and Truth
- We uphold honesty, integrity and fairness
- We share our work widely and generously
- We do the right thing, not the easy thing - or we don’t do it
- We take responsibility
An Inclusive Community
- We are one Glasgow team, and we care for and respect one another
- We advocate for diversity and believe in variety as a vital part of a healthy university
- We champion education as an engine for social progress
- We practise and advance sustainability